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Mail Inserter Jobs in Florida (NOW HIRING)

CATALIS

Process Support Specialist

Tallahassee, FL · On-site

Process outgoing mail to include operating the inserting/folding machine, operate the postage meter, collate daily system ordered letters * Complete Letter compliance review * Complete Payroll ...

Catalis

Process Support Specialist

Tallahassee, FL · On-site

Process outgoing mail to include operating the inserting/folding machine, operate the postage meter, collate daily system ordered letters * Complete Letter compliance review * Complete Payroll ...

Ring Power Corporation

Mailroom Clerk

Saint Augustine, FL · On-site

$14.25 - $17.50/hr

Operates mail machines including the postage meter, photocopying machine, and mail folding and inserting machine. Stocks supplies needed for the mailroom. Corrects and re-forwards misdirected mail.

Massa Dental Center

Business Assistant - Lead

Naples, FL · On-site

$18.75 - $25/hr

Manage front office duties, including answering phones, checking office mail and email ... Join a [Insert total number of team members] person team that thrives on collaboration ...

Florida Medical Clinic

Phlebotomist- Brandon

Brandon, FL

$15.50 - $19.25/hr

Perform peripheral IV insertion * Communication with immediate supervisor(s) on any issues that may ... Performs mail-outs daily, obtaining correct addresses for outside providers Processing Specimens

Orlando Health

Phlebotomist - Zephyrhills

Zephyrhills, FL · On-site

$13.75 - $17.25/hr

Perform peripheral IV insertion * Communication with immediate supervisor(s) on any issues that may ... Performs mail-outs daily, obtaining correct addresses for outside providers Processing Specimens

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All JobsMail Inserter JobsMail Inserter Jobs in Florida

Mail Inserter information

See Florida salary details

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$12

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How much do mail inserter jobs pay per hour?

As of Jul 5, 2026, the average hourly pay for mail inserter in Florida is $12.64, according to ZipRecruiter salary data. Most workers in this role earn between $10.77 and $14.90 per hour, depending on experience, location, and employer.

What are mail inserters?

Mail inserters are machines or professionals responsible for automatically or manually placing documents, letters, or promotional materials into envelopes for mailing. In a workplace, a mail inserter typically operates specialized equipment that folds, stuffs, and seals mail pieces efficiently. This role is essential in industries that handle large volumes of outgoing mail, such as direct mail companies, banks, and utilities. Mail inserters ensure that batches of mail are assembled accurately and prepared for timely distribution.

What Are the Duties and Responsibilities of a Mail Inserter?

As a mail inserter, your responsibilities are to set up, operate, and troubleshoot mail sorting machines and other sorting equipment. You must calibrate the devices to handle different types of mail, such as bank statements, checks, and invoices. During the operation, you make routine inspections of the equipment to ensure that there are no quality control issues or mechanical problems with the setup. In addition to working on the machines, you perform clerical duties and document your daily work.

What are the key skills and qualifications needed to thrive as a Mail Inserter, and why are they important?

To thrive as a Mail Inserter, you need strong attention to detail, manual dexterity, and basic literacy skills, often supported by a high school diploma or equivalent. Familiarity with automated mail insertion machines, postage meters, and quality control systems is typically required. Reliability, time management, and the ability to work efficiently both independently and as part of a team are valuable soft skills in this role. These qualities ensure accuracy, productivity, and the timely processing of large volumes of mail for organizational success.

What are some common challenges faced by Mail Inserters, and how can they be managed effectively?

Mail Inserters often work in fast-paced environments where maintaining high accuracy and meeting daily output quotas can be challenging. Common issues include machine jams, sorting errors, and handling a variety of mail sizes or materials. Staying organized, performing regular equipment checks, and following standard operating procedures help minimize errors and downtime. Collaborating closely with supervisors and maintenance teams also ensures smooth workflow and quick resolution of technical problems.

What is the difference between Mail Inserter vs Mail Machine Operator?

AspectMail InserterMail Machine Operator
CredentialsHigh school diploma or equivalent; training on specific inserter modelsHigh school diploma or equivalent; certification may be preferred
Work EnvironmentManufacturing or mailing facility, often standing for long periodsMailroom or production area, operating mailing machines
Job DutiesLoading, operating, and maintaining mail inserters to assemble mail piecesOperating, troubleshooting, and maintaining mailing machines

The Mail Inserter and Mail Machine Operator roles are closely related, both working in mailing or production facilities. The main difference lies in the equipment used: Mail Inserters focus on operating specific inserter machines to assemble mail, while Mail Machine Operators handle a broader range of mailing equipment. Both roles require similar skills and certifications, but their daily tasks and equipment focus differ slightly.

More about Mail Inserter jobs
What are popular job titles related to Mail Inserter jobs in Florida? For Mail Inserter jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Mail Inserter jobs in Florida look for? The top searched job categories for Mail Inserter jobs in Florida are:
What cities in Florida are hiring for Mail Inserter jobs? Cities in Florida with the most Mail Inserter job openings:
What are popular job titles related to Mail Inserter jobs in FL? For Mail Inserter jobs in FL, the most frequently searched job titles are:
Mail Inserter jobs near you
Infographic showing various Mail Inserter job openings in Florida as of June 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $26,281 per year, or $12.6 per hour.

Process Support Specialist

Catalis Regulatory & Compliance, LLC

Tallahassee, FL

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 hours ago

Job description

Description

Who We Are

Catalis is a leading government Software as a Service (SaaS) and integrated payments provider, powering a wide range of government operations at the municipal, county, state, and federal levels. Our innovative solutions are designed to streamline processes, enhance efficiency, and improve the delivery of government services to the public. At Catalis, we are committed to leveraging technology to make government interactions simpler, faster, and more accessible.


The Opportunity

We are hiring an Operations Specialist to provide comprehensive administrative and clerical support across all Catalis departments. In this role, you would be responsible for general office duties including but not limited to managing the front desk, answering phones, and sorting and scanning mail and correspondence.


This is an onsite position in our Tallahassee office.


What You Will Do

  • Open and sort mail by categories including incoming faxed and emailed correspondence
  • Scan, index, and create cases for all correspondence (incoming and outgoing)
  • Process outgoing mail to include operating the inserting/folding machine, operate the postage meter, collate daily system ordered letters
  • Complete Letter compliance review
  • Complete Payroll compliance review
  • Perform Education Management Account (EMA) verification
  • Perform data entry of incoming checks received via mail
  • Prepare Special Letter Requests and cover letters
  • Assist in processing items during peak season
  • Follow written procedures to accurately process certain financial transactions for the Florida Prepaid College Plan, including working payments in suspense, reapply payments, add/change ACH information, and add/change payroll contributions
  • Follow written procedures to accurately process financial correspondence including, school invoices, school transfer forms, refund requests, fee waiver requests, both accurately and timely
  • Initiate customer calls and emails and respond to inquiries accurately from both customers and other departments
  • Identify and report errors and inefficiencies which occur during processing
  • Adhere to all contractual requirements relating to processing of financial and written correspondence, payment processing, account maintenance
  • Use spreadsheets for recording payment histories, school invoice summaries, and refund summaries
  • Special projects and additional duties as assigned to ensure the daily and overall success of the company to meet our contractual requirements. This may involve assisting other departments as needed

Requirements

What You Will Need to Succeed

  • High school diploma or equivalent is required
  • Team player, excellent communicator, self-starter
  • Ability to manage multiple assignments within stated time frames
  • Strong problem resolution skills
  • Persuasive and well-articulated oral and written communication skills
  • Demonstrated leadership and analytical skills are required
  • Must be methodical with strong organizational skills and the ability to exercise sound judgment
  • Very strong attention to detail
  • Microsoft Office Suite experience (Word, Excel, Outlook, etc.)

What we Offer

  • A dynamic and supportive work environment in a mission driven organization
  • Competitive salary and benefits package, including health, dental, vision insurance
  • PTO (paid time off)
  • HSA and FSA options
  • 401(k) plan with matching contributions
  • Paid parental leave
  • ABLE matching contributions for the disability community
  • Employer paid short term and long-term disability insurance and group term life insurance
  • Financial and legal assistance through our EAP (Employee Assistance Program)
  • Opportunities for professional development and career advancement
  • The chance to make a significant impact on the delivery of government services and the lives of citizens.


EEO Statement

We are an equal opportunity employer and value diversity. We are committed to an inclusive environment for all. All candidates will be considered based on qualifications, merit, and business needs without regard to race, color, religion, national origin, age, non-qualifying mental or physical disability, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, veteran status, or any other characteristic protected by applicable law.

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