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Legal Administrator Jobs (NOW HIRING)

Mandarich Law Group, LLP

Legal Admin

Chicago, IL · On-site

$20 - $22/hr

We are currently recruiting for a Legal Admin for our Chicago office. This a full-time, In-office, non-exempt position. Base schedule is Monday thru Friday 8AM to 5PM, in-office. Interested ...

Mandarich Law Group, LLP

Legal Admin

Lake Mary, FL · On-site

$16 - $22/hr

We are currently recruiting for a Legal Admin for our Lake Mary, FL office. This a full-time, In-office, non-exempt position. Base schedule is Monday thru Friday 8AM to 5PM, in-office. Interested ...

Mandarich Law Group, LLP

Legal Admin

Lake Mary, FL · On-site

$16 - $22/hr

We are currently recruiting for a Legal Admin for our Lake Mary, FL office. This a full-time, In-office, non-exempt position. Base schedule is Monday thru Friday 8AM to 5PM, in-office. Interested ...

Mandarich Law Group, LLP

Legal Admin

Chicago, IL

$20 - $22/hr

We are currently recruiting for a Legal Admin for our Chicago office. This a full-time, In-office, non-exempt position. Base schedule is Monday thru Friday 8AM to 5PM, in-office. Interested ...

Mandarich Law Group, LLP

Legal Admin

Chicago, IL · On-site

$20 - $22/hr

We are currently recruiting for a Legal Admin for our Chicago office. This a full-time, In-office, non-exempt position. Base schedule is Monday thru Friday 8AM to 5PM, in-office. Interested ...

Mandarich Law Group, LLP

Legal Admin

Lake Mary, FL · On-site

$16 - $22/hr

We are currently recruiting for a Legal Admin for our Lake Mary, FL office. This a full-time, In-office, non-exempt position. Base schedule is Monday thru Friday 8AM to 5PM, in-office. Interested ...

LHH US

Legal Executive Admin

Independence, MO

$70K - $72K/yr

... Legal Administrator to support attorneys and legal staff in a fast-paced environment. This role is ideal for someone with a strong legal background who thrives on organization, accuracy, and ...

New

LHH US

Legal Executive Admin

Independence, MO

$70K - $72K/yr

... Legal Administrator to support attorneys and legal staff in a fast-paced environment. This role is ideal for someone with a strong legal background who thrives on organization, accuracy, and ...

New

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Legal Administrator information

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How much do legal administrator jobs pay per hour?

As of Jun 12, 2026, the average hourly pay for legal administrator in the United States is $30.77, according to ZipRecruiter salary data. Most workers in this role earn between $20.19 and $36.54 per hour, depending on experience, location, and employer.

What Is a Legal Administrator?

A legal administrator is essentially an office manager for a law firm or a company’s legal department. As a legal administrator, your job duties include supervising other administrative employees, performing accounting and budgeting tasks, running payroll, ordering supplies, and overseeing office arrangements. Your responsibilities may also include organizing and maintaining files and contracts, as well as conducting legal research. Your work ensures that the legal department or law firm operates smoothly and efficiently, so lawyers and paralegals can focus their efforts on client interactions and casework.

What are Legal Administrators?

Legal Administrators are professionals responsible for managing the administrative operations within a law firm or legal department. Their duties typically include overseeing office procedures, managing legal documents, coordinating schedules, handling billing and finance tasks, and supporting attorneys and legal staff. They play a key role in ensuring that the office runs smoothly and efficiently, allowing legal professionals to focus on their cases. Legal Administrators may also assist with human resources, technology management, and compliance with legal regulations.

What are the key skills and qualifications needed to thrive as a Legal Administrator, and why are they important?

To thrive as a Legal Administrator, you need strong organizational skills, attention to detail, and a solid understanding of legal procedures, often supported by a degree in legal studies or business administration. Familiarity with case management software, document management systems, and proficiency in Microsoft Office are typically required, and certification such as the Certified Legal Manager (CLM) is advantageous. Excellent communication, discretion, and the ability to multitask effectively set top candidates apart in this role. These skills ensure efficient law office operations, accurate legal documentation, and seamless support for attorneys and clients.

What is the hot potato rule?

The hot potato rule in a legal administrative context refers to a situation where a party quickly transfers a problematic issue or responsibility to another party to avoid liability or responsibility. It is often used metaphorically to describe passing on difficult tasks or legal risks. Legal administrators need to be aware of such practices to ensure proper handling of responsibilities and compliance with legal standards.

What does legal mean?

In the context of a legal administrator, the term 'legal' relates to the law and the legal system. It involves managing legal documents, supporting attorneys, and ensuring compliance with legal procedures and regulations. A strong understanding of legal terminology and familiarity with legal software are often required for this role.

What are some common challenges Legal Administrators face when managing multiple case files and deadlines?

Legal Administrators often juggle numerous case files, each with its own set of deadlines and requirements. A common challenge is ensuring that every document is accurately filed and that critical deadlines for court submissions or client deliverables are met without error. Effective time management and organizational skills are crucial, as is the ability to communicate clearly with attorneys, paralegals, and clients to coordinate tasks. Utilizing case management software and setting up reliable reminder systems can help Legal Administrators stay on top of their responsibilities and maintain smooth workflow within the legal team.

What does being legal mean?

In the context of a legal administrator, being legal typically refers to understanding and ensuring compliance with laws, regulations, and legal procedures relevant to the organization. It involves managing legal documents, supporting attorneys, and maintaining confidentiality and accuracy in legal matters.

What is another term for legal?

In the context of a legal administrator, another term for legal is related to law or the legal field, such as law, judiciary, or statutory. These terms refer to matters governed by law, legal processes, or legal systems, which a legal administrator often manages or supports through documentation and compliance tasks.

What is the difference between Legal Administrator vs Legal Assistant?

AspectLegal AdministratorLegal Assistant
Required CredentialsHigh school diploma or associate degree; some roles may prefer paralegal certificationHigh school diploma; paralegal certification often preferred
Work EnvironmentLaw firms, corporate legal departments, government agenciesLaw firms, legal departments, courts
Employer & Industry UsageAdministrative support in legal settings, handling office managementAssisting lawyers with case preparation, document management

The main difference is that Legal Administrators focus on office management and administrative tasks, while Legal Assistants primarily support lawyers with case-related work. Both roles require strong organizational skills and familiarity with legal procedures, but Legal Administrators often handle broader administrative responsibilities.

More about Legal Administrator jobs
What cities are hiring for Legal Administrator jobs? Cities with the most Legal Administrator job openings:
What are the most commonly searched types of Legal Administrator jobs? The most popular types of Legal Administrator jobs are:
Who are the top companies hiring for Legal Administrator jobs? The top employers for Legal Administrator jobs are:
What states have the most Legal Administrator jobs? States with the most job openings for Legal Administrator jobs include:
What job categories do people searching Legal Administrator jobs look for? The top searched job categories for Legal Administrator jobs are:
What are popular job titles related to Legal Administrator jobs? For Legal Administrator jobs, the most frequently searched job titles are:
Legal Administrator jobs near you
Infographic showing various Legal Administrator job openings in the United States as of June 2026, with employment types broken down into 76% Full Time, 22% Part Time, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $64,005 per year, or $30.8 per hour.
Associate Legal Administrator

Associate Legal Administrator

Ultimus Fund Solutions

Cincinnati, OH • On-site

Full-time

Posted 2 days ago

Job description

SUMMARY
The Associate Legal Administrator performs general administrative and clerical duties in support of the Legal Administration Department. Additionally, this role may participate in the preparation and distribution of board materials and regulatory filings.
KEY ACCOUNTABILITIES
  • Prepares and coordinates the preparation of various reports and metrics.
  • Maintains calendars and databases.
  • Assists with various department and client-related projects and initiatives.
  • Administers board book preparation, production, assembly, shipping, and tracking, as needed.
  • Participates in preparing and distributing client board and committee materials, including agendas, exhibits, reports, and resolutions, as needed.
  • Participates in managing regulatory calendars and filing processes, as needed.
  • Performs daily legal administration operations, as needed.

WORKING RELATIONSHIPS
  • Contact as needed with clients regarding general information, resolution of issues, inquiries, or reporting requirements.
  • Contact with members of team and internal teams regarding follow-up on inquiries, open workflow, etc.

May perform other duties as required and assigned.
EDUCATION AND EXPERIENCE
  • Undergraduate degree from an accredited college or university.

KNOWLEDGE
  • Financial services industry.
  • Relevant statutes and rules relating to the core job functions.
  • Investment Company Act of 1940.
  • Microsoft Office Suite.
  • Adobe Acrobat.

SKILLS AND ABILITIES
  • Troubleshoots issues utilizing creative and critical thinking skills.
  • Multitasking, analytical, and organizational skills.
  • Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
  • Demonstrates personal integrity, responsibility, and accountability.
  • Effectively uses resources such as time and information in conjunction with associates.
  • Participates in solving problems and making decisions.
  • Presents and expresses ideas and information, written and oral, clearly, and concisely.
  • Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
  • Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
  • Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
  • Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.

Equivalent education, experience, and KSA's will be considered.
Ultimus is an equal opportunity employer and does not discriminate on the basis of the applicant's or employee's race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.

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