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Legal Administrator Jobs (NOW HIRING)

Gravis Law

Legal Administrator

Boise, ID · On-site

$25 - $27/hr

The Legal Administrator will assist in attorney transitions, data management, and registered agent administration. * Engage with incoming attorneys to provide notice to clients, and onboard clients ...

Gravis Law, PLLC

Legal Administrator

Richland, WA · On-site

$25 - $27/hr

Description The Legal Administrator plays a key role in the organization, managing legal and administrative tasks to ensure smooth operations. The Legal Administrator will assist in attorney ...

Gravis Law

Legal Administrator

University Place, WA · On-site

$25 - $27/hr

The Legal Administrator will assist in attorney transitions, data management, and registered agent administration. * Engage with incoming attorneys to provide notice to clients, and onboard clients ...

Gravis Law

Legal Administrator

Richland, WA · On-site

$25 - $27/hr

The Legal Administrator will assist in attorney transitions, data management, and registered agent administration. * Engage with incoming attorneys to provide notice to clients, and onboard clients ...

Gravis Law, PLLC

Legal Administrator

Boise, ID · On-site

$25 - $27/hr

Description The Legal Administrator plays a key role in the organization, managing legal and administrative tasks to ensure smooth operations. The Legal Administrator will assist in attorney ...

CFS

Legal Administrator

Itasca, IL

Legal Collector / Administrative Assistant Department: Finance & Administrative Services Employment Type: Full-Time Reports To: Office Manager / Billing Manager Position Summary The Legal Collector ...

Percy Towers

Legal Administrator

New York, NY

$87K - $123K/yr

People Placers Staffing, a premier specialist in placing top-notch legal talent, is exclusively representing a distinguished client in their search for an elite litigator. § Title: Senior Employment ...

ultimus

Senior Legal Administrator

Englewood, CO · On-site

SUMMARY The Senior Legal Administrator leads the provision of legal administration services for Ultimus' mutual fund clients. Additionally, this role will lead the preparation of board materials and ...

Puyenpa

Legal Administrators

Washington, DC · On-site +1

Legal Administrators will assist attorneys and program staff by managing documentation workflows, organizing case files, preparing summaries, and ensuring compliance with established procedures and ...

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Legal Administrator information

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How much do legal administrator jobs pay per hour?

As of Jun 12, 2026, the average hourly pay for legal administrator in the United States is $30.77, according to ZipRecruiter salary data. Most workers in this role earn between $20.19 and $36.54 per hour, depending on experience, location, and employer.

What Is a Legal Administrator?

A legal administrator is essentially an office manager for a law firm or a company’s legal department. As a legal administrator, your job duties include supervising other administrative employees, performing accounting and budgeting tasks, running payroll, ordering supplies, and overseeing office arrangements. Your responsibilities may also include organizing and maintaining files and contracts, as well as conducting legal research. Your work ensures that the legal department or law firm operates smoothly and efficiently, so lawyers and paralegals can focus their efforts on client interactions and casework.

What are Legal Administrators?

Legal Administrators are professionals responsible for managing the administrative operations within a law firm or legal department. Their duties typically include overseeing office procedures, managing legal documents, coordinating schedules, handling billing and finance tasks, and supporting attorneys and legal staff. They play a key role in ensuring that the office runs smoothly and efficiently, allowing legal professionals to focus on their cases. Legal Administrators may also assist with human resources, technology management, and compliance with legal regulations.

What are the key skills and qualifications needed to thrive as a Legal Administrator, and why are they important?

To thrive as a Legal Administrator, you need strong organizational skills, attention to detail, and a solid understanding of legal procedures, often supported by a degree in legal studies or business administration. Familiarity with case management software, document management systems, and proficiency in Microsoft Office are typically required, and certification such as the Certified Legal Manager (CLM) is advantageous. Excellent communication, discretion, and the ability to multitask effectively set top candidates apart in this role. These skills ensure efficient law office operations, accurate legal documentation, and seamless support for attorneys and clients.

What is the hot potato rule?

The hot potato rule in a legal administrative context refers to a situation where a party quickly transfers a problematic issue or responsibility to another party to avoid liability or responsibility. It is often used metaphorically to describe passing on difficult tasks or legal risks. Legal administrators need to be aware of such practices to ensure proper handling of responsibilities and compliance with legal standards.

What does legal mean?

In the context of a legal administrator, the term 'legal' relates to the law and the legal system. It involves managing legal documents, supporting attorneys, and ensuring compliance with legal procedures and regulations. A strong understanding of legal terminology and familiarity with legal software are often required for this role.

What are some common challenges Legal Administrators face when managing multiple case files and deadlines?

Legal Administrators often juggle numerous case files, each with its own set of deadlines and requirements. A common challenge is ensuring that every document is accurately filed and that critical deadlines for court submissions or client deliverables are met without error. Effective time management and organizational skills are crucial, as is the ability to communicate clearly with attorneys, paralegals, and clients to coordinate tasks. Utilizing case management software and setting up reliable reminder systems can help Legal Administrators stay on top of their responsibilities and maintain smooth workflow within the legal team.

What does being legal mean?

In the context of a legal administrator, being legal typically refers to understanding and ensuring compliance with laws, regulations, and legal procedures relevant to the organization. It involves managing legal documents, supporting attorneys, and maintaining confidentiality and accuracy in legal matters.

What is another term for legal?

In the context of a legal administrator, another term for legal is related to law or the legal field, such as law, judiciary, or statutory. These terms refer to matters governed by law, legal processes, or legal systems, which a legal administrator often manages or supports through documentation and compliance tasks.

What is the difference between Legal Administrator vs Legal Assistant?

AspectLegal AdministratorLegal Assistant
Required CredentialsHigh school diploma or associate degree; some roles may prefer paralegal certificationHigh school diploma; paralegal certification often preferred
Work EnvironmentLaw firms, corporate legal departments, government agenciesLaw firms, legal departments, courts
Employer & Industry UsageAdministrative support in legal settings, handling office managementAssisting lawyers with case preparation, document management

The main difference is that Legal Administrators focus on office management and administrative tasks, while Legal Assistants primarily support lawyers with case-related work. Both roles require strong organizational skills and familiarity with legal procedures, but Legal Administrators often handle broader administrative responsibilities.

More about Legal Administrator jobs
What cities are hiring for Legal Administrator jobs? Cities with the most Legal Administrator job openings:
What are the most commonly searched types of Legal Administrator jobs? The most popular types of Legal Administrator jobs are:
Who are the top companies hiring for Legal Administrator jobs? The top employers for Legal Administrator jobs are:
What states have the most Legal Administrator jobs? States with the most job openings for Legal Administrator jobs include:
What job categories do people searching Legal Administrator jobs look for? The top searched job categories for Legal Administrator jobs are:
What are popular job titles related to Legal Administrator jobs? For Legal Administrator jobs, the most frequently searched job titles are:
Legal Administrator jobs near you
Infographic showing various Legal Administrator job openings in the United States as of June 2026, with employment types broken down into 76% Full Time, 22% Part Time, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $64,005 per year, or $30.8 per hour.
Legal Administrator

Legal Administrator

Gravis Law, PLLC

University Place, WA • On-site

$25 - $27/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 23 days ago

Job description

Description

The Legal Administrator plays a key role in the organization, managing legal and administrative tasks to ensure smooth operations. The Legal Administrator will assist in attorney transitions, data management, and registered agent administration.

  • Engage with incoming attorneys to provide notice to clients, and onboard clients and data.
  • Performs data entry, excel data manipulation, conflict checks, drafts, and tracks correspondence.
  • Engage with outgoing attorneys to provide notice to client, offboard clients, and clean up data in Gravis Law systems.
  • Monitor and maintain registered agent inbox and systems.
  • Manage annual renewals for designated clients and maintain current record of client entities and contacts.
  • Assist in systemwide case management data cleanup, engaging in data management meetings with legal teams.
  • Creates and maintains Share Point directories and task tracking lists for the team's operational needs and support project delivery and deadlines.
  • Research new technology solutions and alternative methods of efficiency
  • Participates in the evaluation, testing and implementation of new, or enhancements to existing, applications.
  • Other administrative tasks and ad hoc projects, as assigned

Requirements

At least 2 years of college, bachelor's degree preferred. Must have excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers. Ability to talk, listen and speak clearly on the phone and through written communications. Computer proficiency (MS-Office- Word, Excel, Outlook, Share Point, Forms). Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and representing Gravis Law's Mission, Vision, and Values. Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.


Other requirements include:

  • Typing speed: 70 WPM
  • Computer literacy:
  • General Microsoft office experience: especially Excel and Share Point
  • Knowledge of legal case management system(s) preferred
  • Word processing
  • E-mail composition & general functionality
  • *Any equivalent combination of experience and training which provides the required knowledge, skills and abilities may be substituted.

FULL TIME EMPLOYEE BENEFITS AT GRAVIS LAW:

Wage: $25 - $27 per hour depending on experience

Benefits:

  • Insurance: Medical, dental, vision and life insurance
  • Retirement: 401(k) plan with company matching
  • Paid time off: 80 hours annually for Vacation/Sick days
  • Paid Federal Holidays
  • Paid Volunteer Time Off: Up to 16 hours annually

Other Compensation: Opportunity to cross train and grow within the organization

Equal Pay.


WORK ENVIRONMENT/CONDITIONS/PHYSICAL DEMANDS

Duties will be performed in a standard office environment. Employees must have the ability to maintain regular, punctual attendance consistent with Gravis policy. While performing the duties of this job, the employee will occasionally be required to work weekends, holidays, be on call, and some employees could be required to travel overnight on occasion.

This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the Legal Support Specialist. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. These are considered essential duties and are illustrative of those job tasks that are fundamental. Employees may be required to perform additional related duties as may be assigned by management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


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