Invoice Analyst Jobs (NOW HIRING)

Job Title: AP Analyst

Job Description

The AP Analyst supports the corporate accounts payable function by managing day-to-day invoice processing, three-way matching, supplier invoice analysis, and exception research and remediation. This role ensures accurate and timely processing of payables, proper accounting treatment of non-purchase order invoices, and efficient coordination of multiple AP processes in a fast-paced, enterprise-level environment.

Responsibilities

• Process accounts payable invoices within Oracle Cloud or a comparable ERP system in a timely and accurate manner.
• Perform three-way matching of purchase orders, receipts, and invoices to ensure proper authorization and accuracy.
• Conduct supplier invoice analysis to identify discrepancies, resolve issues, and ensure compliance with company policies.
• Research and remediate AP exceptions, including investigating root causes and implementing corrective actions.
• Determine the appropriate accounting treatment for non-purchase order invoices and ensure correct coding.
• Initiate supplier payments in accordance with established payment terms and internal controls.
• Manage multiple AP processes simultaneously, including invoicing, monitoring and responding to the AP inbox, and routing or tracking approvals.
• Create and maintain pivot tables, VLOOKUPs, and basic formulas in Microsoft Excel to support reporting, analysis, and reconciliation activities.
• Support purchasing, supplier, and vendor master data activities, including matching tax IDs and handling 1099-related information, as needed.
• Collaborate with internal stakeholders and suppliers to resolve invoice and payment issues promptly and professionally.
• Contribute to continuous improvement of AP processes and controls within a large, complex organization.

Essential Skills

• Associate's degree.
• Four or more years of experience processing accounts payable invoices within an organization with revenue greater than $300 million.
• Four or more years of experience performing three-way match within an organization with revenue greater than $300 million.
• Four or more years of experience managing multiple AP processes, including invoicing, AP inbox management, and approvals.
• Several years of experience with supplier invoice analysis, AP exception research and remediation, identifying the accounting treatment for non-purchase order invoices, and initiating supplier payments.
• Four or more years of experience working with an ERP system such as Oracle, SAP, Workday, JD Edwards, NetSuite, PeopleSoft, Great Plains, or a similar platform.
• Several years of experience creating pivot tables, VLOOKUPs, and basic formulas in Microsoft Excel.

Additional Skills & Qualifications

• Hands-on experience with Oracle Cloud for accounts payable processing.
• Experience in purchasing, supplier and vendor master creation, including matching tax IDs and handling 1099-related information.
• Strong attention to detail and ability to manage high volumes of transactions in a large corporate environment.
• Ability to prioritize and manage multiple tasks and deadlines in a fast-paced setting.
• Strong analytical and problem-solving skills for resolving AP exceptions and invoice discrepancies.
• Effective communication and collaboration skills when working with internal teams and external suppliers.

Work Environment

The AP Analyst works within a corporate accounts payable team of eight or more professionals under the guidance of an AP Manager. The position follows a hybrid schedule, working onsite on Tuesdays, Wednesdays, and Thursdays, and remotely on Mondays and Fridays. The facility is modern and state-of-the-art, featuring amenities such as an onsite gym and cafeteria. The organization offers a supportive and flexible leadership culture, with potential for contract extension based on performance. Benefits include holiday pay for six major holidays and accrual of paid time off based on hours worked. The environment emphasizes professional growth, exposure to enterprise-level financial systems, and the opportunity to build a strong resume in a dynamic, high-performing finance function.

This is a Contract position based out of Malvern, PA.

The pay range for this position is $26.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Malvern,PA.

This position is anticipated to close on Jun 28, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.