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Description:
COVINGTON AIRCRAFT
INVOICE ANALYST
Invoice Analyst | Reports to the Supply Chain Manager
Location: Okmulgee, OK (20 minutes from South Tulsa straight down Highway 75)
Schedule: Fulltime Monday-Friday 8:30 AM - 5:00 PM
Position Summary
The Invoice Analyst is responsible for the accurate, timely, and complete financial closeout and invoicing of aircraft maintenance work orders. This position serves as a critical link between Sales, Maintenance, Materials, Finance, Warranty, OEMs, vendors, and customers to ensure labor, material, outside services, warranty coverage, contractual commitments, and special programs are properly captured and billed.
Key Responsibilities
• Review sales quotes and commercial terms to ensure accurate customer billing.
• Audit aircraft work orders for labor, material, outside services, freight, cores, rates, credits, and cost/sell discrepancies.
• Identify and resolve billing discrepancies with Sales, Maintenance, Materials, and other stakeholders.
• Prepare, review, and issue accurate customer invoices within established deadlines.
• Analyze work-order revenue, cost, margin, and billing variances.
• Monitor WIP and unbilled work orders, driving timely invoicing and financial closure.
• Administer OEM, vendor, warranty, and post-warranty programs, including billing disputes, credits, and rebills.
• Support month-end close, reporting, performance metrics, and work-order closeout.
Requirements:
Qualifications
• 3+ years of progressive experience in aviation invoicing, finance, warranty administration, or related operations preferred.
• Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• Knowledge of aircraft maintenance processes, aviation terminology, and OEM warranty programs.
• Strong financial, cost, margin, and reconciliation analysis skills.
• Proficiency with Microsoft 365.
• Ability to analyze complex work orders and resolve financial, contractual, material, and billing discrepancies.
• Strong organization, prioritization, and attention to detail in a deadline-driven environment.
• Ability to work independently, exercise sound judgment, and drive issues through resolution.
• Strong verbal and written communication skills.
Performance Expectations
The Invoice Analyst is expected to maintain strong ownership of the billing cycle and actively drive work orders through financial closure. Success requires attention to detail, financial discipline, urgency, and persistent follow-through.
The position must identify discrepancies before invoices are released, understand their financial impact, and drive timely corrective action. Accuracy and timeliness are critical to protecting revenue, margin, cash flow, customer relationships, and operational performance.
Additional Info:
Export Control Requirements: This position must meet export control compliance requirements. To meet export control compliance requirements, a "U.S. Person" as defined by 22 C.F.R. §120.15 is required. "U.S. Person" includes U.S. Citizen, lawful permanent resident.
Pay and Compensation
• Final rate based on experience and qualifications.
Why Join Covington Aircraft?
Covington Aircraft is building a team of experienced professionals committed to delivering dependable service when customers need it most.
If you are an experienced buyer who values independence, professionalism, technical excellence, and customer service, we encourage you to apply.
Benefits
• Health insurance
• Dental insurance
• Vision Insurance
• Flexible Spending Account (FSA)
• Paid time off
• 401(k) with matching 6%
• Employee Stock Ownership (ESOP) Retirement plan
Covington Aircraft - is an Equal Opportunity Employer: all qualified applicants will receive consideration for employment without regard to disability, protected veteran status, race, color, religion, sex, sexual orientation, gender identity or national origin. ronda@covingtonaircraft.com
To apply go to company website - www.covingtonaircraft.com