Accounts Payable Outsourcing Jobs (NOW HIRING)

JOB TITLE: Accounts Payable Operations Manager

LOCATION: Livermore, California (Onsite)

REPORTS TO: Operations Controller

EMPLOYMENT TYPE: Full-Time

ABOUT GHAI MANAGEMENT SERVICES

Ghai Management Services, Inc.(GMSI) providescentralized management, accounting, finance, technology, and administrativesupport services for a large multi-concept restaurant organization operatingmore than 260 Burger King, Taco Bell, and Popeyes restaurants across multiplestates. GMSI also supports various management, real estate, and relatedentities within the organization.

POSITION SUMMARY

The Accounts Payable Operations Manager serves as theprimary leader of accounts payable operations supporting a complex multi-entityrestaurant organization operating more than 260 locations across multiplestates.

Reporting to the Operations Controller, this position isresponsible for ensuring accurate and timely processing of accounts payabletransactions, vendor payments, reconciliations, credit card accountingactivities, and month-end accounting support. The role works closely withinternal finance leadership and the Company's outsourced accounting partner toensure transactions are properly coded, allocated, accrued, reconciled, andrecorded across multiple operating, management, and real estate entities.

This is a hands-on role that requires a leader who iswilling to roll up their sleeves, investigate issues, resolve discrepancies,improve processes, and actively participate in day-to-day accounting operationswhile driving accountability across internal and outsourced teams.

The ideal candidate combines strong accounts payable andaccounting knowledge with process management, vendor management,problem-solving, continuous improvement, technology adoption, andorganizational leadership skills.

KEY RESPONSIBILITIES

Outsourced Accounting Coordination

Serve as the primary accounts payable liaison with theCompany's outsourced accounting partner. Coordinate and prioritize AP-relatedworkflow activities. Review transaction coding, account classifications,allocations, and payment processing accuracy. Ensure costs billed tomanagement, operating, and real estate entities are appropriately recorded andallocated. Monitor work quality, timeliness, and service levels. Identifyrecurring issues and implement corrective actions. Develop and maintaineffective working relationships with outsourced accounting personnel. Assistin training outsourced accounting personnel on Company-specific accountingrequirements and procedures. Support the Operations Controller in drivingaccountability, accuracy, and timeliness of AP-related activities.

Accounts Payable Operations

Manage day-to-day accounts payable operations acrossmultiple concepts and entities. Review accounts payable aging reports andpayment recommendations. Coordinate weekly payment processing activities,including checks, ACH payments, and other approved payment methods. Ensurevendor invoices are processed accurately and timely. Assist with vendoronboarding, maintenance, and issue resolution. Monitor vendor compliance andmaintain positive vendor relationships. Research and resolve invoice discrepancies,payment issues, coding questions, allocation issues, and vendor inquiries. Roll up your sleeves to investigate and resolve complex accounting andoperational issues as they arise. Support acquisitions, new store openings,and special projects as assigned.

Credit Card Accounting & Expense Management

Oversee credit card transaction accounting processes andsupporting documentation requirements. Review coding and supportingdocumentation for credit card transactions. Ensure timely collection andretention of receipts and supporting documentation. Assist with month-endreconciliation of credit card activity. Support compliance with Companypurchasing and expense policies.

Month-End Close & Accounting Support

Assist with monthly close activities related to accountspayable and accrued liabilities. Review and support AP-related accruals andreconciliations. Review vendor statements and account reconciliations. Assist with prepaid expense tracking and related accounting support. Supportinternal and external audit requests. Assist with financial reporting supportrelated to AP activities. Ensure AP-related activities are completedaccurately and timely to support monthly close deadlines.

Process Improvement, Technology & Innovation

Continuously evaluate AP processes and recommendimprovements to increase efficiency, accuracy, scalability, and internalcontrols. Support automation initiatives and workflow enhancements. Develop, document, and maintain AP procedures and best practices. Leveragetechnology tools, reporting platforms, and AI-powered solutions to improveproductivity, research, documentation, issue resolution, and processeffectiveness. Utilize tools such as Microsoft Copilot, ChatGPT, Claude, andother emerging technologies where appropriate to assist with research,analysis, documentation, training materials, and process improvementinitiatives. Maintain an innovative mindset and actively identifyopportunities to improve accounting operations through technology andautomation. Promote a culture of accountability, accuracy, continuousimprovement, and operational excellence.

QUALIFICATIONS

Bachelor's degree in Accounting, Finance, BusinessAdministration, or related field preferred. Five or more years of progressiveaccounts payable, accounting operations, or related accounting experience. Experience working in a multi-entity accounting environment preferred. Experience coordinating with outsourced accounting teams, shared serviceorganizations, or third-party accounting providers preferred. Restaurant,retail, hospitality, franchise, or other multi-location operating experiencepreferred. Strong understanding of accounts payable processes, accrualaccounting, reconciliations, allocations, and financial controls. Experiencewith Sage Intacct or similar ERP systems preferred. Advanced Microsoft Excelskills. Strong analytical, organizational, and problem-solving abilities. Excellent verbal and written communication skills. Ability to manage multiplepriorities and meet deadlines in a fast-paced environment. Demonstratedwillingness to operate as a hands-on manager who can both lead processes andpersonally execute detailed accounting and accounts payable work when needed. Demonstrated experience utilizing technology, automation, reporting tools, andAI-assisted solutions to improve business processes and operational efficiency. Strong intellectual curiosity, continuous learning mindset, and willingnessto adopt emerging technologies and best practices.

WHY JOIN GMSI

Opportunity to support a growing multi-state restaurantorganization operating more than 260 locations. Exposure to complexmulti-entity accounting and finance operations. Opportunity to work closelywith senior finance leadership and contribute to process improvementinitiatives. Opportunity to participate in acquisitions, integrations, newstore openings, and organizational growth initiatives. Collaborative teamenvironment with opportunities for professional growth and development.

Ghai Management Services is an Equal Opportunity Employerand values diversity in the workplace.