Immigration Program Assistant Jobs (NOW HIRING)

Job Description About the Role: The Immigration Program Manager serves as a dedicated resource supporting a high-volume corporate immigration program for a single client. This individual will function as a client resource, working closely with the client's employees, managers, HR, Talent Acquisition, Global Mobility, and other key stakeholders while being based out of Fragomen's Los Angeles office. Acting as the primary liaison between employees, managers, HR stakeholders, Talent Acquisition teams, Global Mobility, and immigration counsel, this role is responsible for providing day-to-day immigration guidance, coordinating case strategy and immigration processes, managing case progression, facilitating stakeholder communications, and ensuring the successful delivery of immigration services and a seamless employee experience throughout the immigration lifecycle. The ideal candidate possesses strong employment-based immigration knowledge, exceptional client service skills, and the ability to independently manage competing priorities in a fast-paced environment. This role combines immigration expertise, program management, stakeholder coordination, reporting, and process improvement responsibilities, while serving as a dedicated strategic partner to a single client account. How will you make a difference as an Immigration Program Manager at Fragomen? Immigration Case Coordination & Program Support Serve as a primary point of contact for employees, managers, recruiters, HR partners, and Global Mobility regarding employment-based immigration matters. Conduct immigration intake and preliminary assessments to identify appropriate visa categories and immigration pathways. Coordinate the collection, review, and organization of information and supporting documentation required for immigration case initiation. Work closely with immigration counsel and case teams to facilitate timely preparation and filing of petitions and applications. Monitor active immigration matters and proactively follow up with stakeholders to obtain required information and ensure cases progress without delay. Track critical immigration milestones, expiration dates, filing deadlines, and status changes, escalating issues as appropriate. Coordinate communications related to travel guidance, immigration process requirements, timelines, and next steps. Stakeholder Management & Employee Support Provide high-touch support to foreign national employees, managers, recruiters, and HR stakeholders throughout the immigration process. Respond to immigration-related inquiries and direct complex matters to the appropriate legal or program resources. Facilitate meetings and consultations involving employees, managers, Talent Acquisition, Global Mobility, and immigration counsel. Assist stakeholders in understanding immigration processes, case status updates, documentation requirements, and government timelines. Support onboarding and immigration strategy discussions for new hires requiring sponsorship. Reporting, Monitoring & Compliance Maintain accurate immigration records and case information within case management and tracking systems. Generate recurring and ad hoc reports related to case status, upcoming expirations, program metrics, and immigration population trends. Monitor employee changes including job title changes, worksite relocations, remote work arrangements, compensation changes, and terminations for potential immigration impact. Assist with compliance-related activities and escalation of immigration risk issues. Ensure adherence to internal data privacy, confidentiality, and document management requirements. Program Management & Continuous Improvement Support development and maintenance of immigration resources, FAQs, process guides, employee communications, and training materials. Draft immigration alerts, travel advisories, program announcements, and other stakeholder communications. Identify opportunities to improve service delivery, standardize processes, enhance reporting capabilities, and increase operational efficiency. Participate in regular meetings with internal stakeholders and immigration counsel to review program performance, escalations, and strategic initiatives. Assist with implementation of new immigration policies, regulatory updates, and process changes. Immigration Knowledge & Advisory Support Maintain working knowledge of U.S. employment-based immigration programs including H-1B, H-1B Cap, L-1, TN, E-3, F-1 STEM OPT, PERM, I-140, and Adjustment of Status processes. Stay informed regarding immigration policy developments and identify potential impacts to employees and the immigration program. Support issue spotting, risk identification, and escalation of complex immigration scenarios. Partner with immigration counsel to communicate regulatory changes and recommended actions to stakeholders. Leverage your valuable skills and experience to make an impact at Fragomen: Bachelor's degree or equivalent professional experience Minimum 8-10 years of employment-based business immigration experience supporting U.S. employment-based immigration programs, corporate mobility programs, or immigration law firm operations. Significant experience advising corporate clients and managing complex immigration programs. Demonstrated expertise across a broad range of U.S. immigration matters, including H-1B, L-1, TN, E visas, O-1, PERM labor certifications, immigrant visa petitions, adjustment of status applications, and work authorization strategies. Proven ability to serve as a trusted advisor to HR, Talent Acquisition, Legal, and business stakeholders. Experience coordinating high-volume immigration programs, case assignments, reporting, escalations, and operational performance metrics. Strong understanding of immigration compliance requirements, workforce planning considerations, and immigration program administration. Exceptional analytical, problem-solving, and organizational skills with strong attention to detail. Excellent written and verbal communication skills with the ability to communicate effectively across all levels of an organization. Advanced proficiency with immigration case management systems, reporting tools, and Microsoft Office applications, including Excel. Ability to independently prioritize competing demands and thrive in a fast-paced, client-facing environment. Strong relationship management skills with a demonstrated ability to influence stakeholders, drive consensus, and deliver exceptional client service. Benefits At Fragomen, we know that great people make a great organization. We value our people and offer employees a broad range of benefits which includes: 22 PTO days + Federal holidays Medical, Dental, and Vision plans + FSA & HSA Plans 401K plan, with company matching Learn More About Fragomen: Please take time to read About Us, explore the Meaningful and Impactful Work we do for our clients, and review the standard Benefits we offer. You can find all the material to the right of this page. Compensation The salary range for this role reflects a variety of factors considered in compensation decisions, including but not limited to an individual's skills, experience, qualifications, work location, work arrangement, licensure and certifications, and applicable laws. Placement within the range will vary based on these factors, and compensation decisions are made to ensure internal equity and alignment with market data. A reasonable and good-faith estimate of the current salary range for individuals able to work a hybrid schedule in the office locally is: $109,000.00 - $130,000.00 You may also be eligible to take advantage of our benefits offering, 401K, and paid time off plans. All offers and/or employment contracts are contingent upon the successful completion of the Firm's pre-employment screening process. This process may include verifying the candidate's identity, confirming legal authorization to work in the offered position's location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI‐assisted tools for administrative screening purposes only - never for decision‐making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws. About Fragomen Fragomen is the leading global immigration law firm with more than 6,000 professionals in nearly 70 offices across the Americas, EMEA and Asia Pacific, delivering services in over 170 countries. Ranked on both the Am Law 100 and Am Law Global 100, the firm is widely recognized for its leadership in immigration law and commitment to fostering a culture where diverse attorneys thrive and all individuals have equal opportunities to succeed. Fragomen helps corporations and individuals navigate the complexities of global mobility and provides end‐to‐end support across the immigration lifecycle, from strategic planning and policy design to compliance, government investigations, litigation and more. The firm combines legal acumen and advanced digital capabilities to simplify global mobility and deliver smarter, faster and more adaptive solutions via a suite of technology brands—including Nomadic, its business travel platform that enables real‐time compliance, WorkRight, its multi‐jurisdictional employment verification software and Simple Citizen, a digital solution designed to streamline the pathway to US citizenship. With a global presence, multidisciplinary approach and investment in technology, Fragomen is uniquely positioned to address today's immigration challenges and shape the future of workforce mobility. Diversity & Inclusion Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status. At Fragomen, we do meaningful and impactful work for our clients and put a focus on our Responsible Business Practices: #LifeAtFragomen: We drive innovation and change. We respect colleagues, embrace diversity, and empower others. #FragomenForward: At Fragomen, pursuing an equal, diverse, and inclusive workforce goes beyond a policy. It's part of our DNA—and always has been. Year after year, we are recognized as leaders in diversity in our industry. Giving Back. We have a deep history of giving back to the communities where we live and work—and we continue that mission today. Serving the less fortunate by providing advice and community support where it is most needed allows us to help immigrants secure a better future for themselves and their families. Corporate Social Responsibility. We believe there is more to success in business than generating profit—we want to do well by doing good. We are committed to considering the impact that our business decisions have on our people, our planet, the communities in which we work and our clients. Sustainability. Fragomen is focused on sustainability in our business operations and practices—and we know there is much work to be done, with countless opportunities available to minimize our impact on the environment Well-being. We are committed to implementing firmwide initiatives that support the health and wellness of our people, including programs to address work-life balance and benefits that cover a wide range of well‐being needs of all employees. Our #FragomenWorks program provides the ability to be successful at home or in the office, via Hybrid & Remote work arrangements. Our Feedback Works process includes three managerial check-ins per year to help you progress in your career. Unique learning programs like: Fragomen Academy, Leadership Academy, Practical Management Academy, and Regional Development Conferences. #J-18808-Ljbffr