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Fleet Administrator Jobs (NOW HIRING)

QXO

Fleet Administrator

Coppell, TX · On-site

QXO is seeking a highly motivated Fleet Administrator . This role is responsible for supporting the day-to-day administration and compliance of the company's fleet operations. This role ensures ...

ProspectBlue

Fleet Support Specialist

Richmond, VA · On-site

The Fleet Administrator will assign responsibilities to the Support Specialist as they become familiar with the role and take on responsibility for activities including fleet database management ...

IES Residential, Inc.

Fleet Administrator

Hudson, FL · On-site

IES Residential, Inc. is seeking a detail-oriented and organized Fleet Administrator to support fleet operations, including vehicle procurement, maintenance, compliance, and reporting. This role ...

Morson Talent

Fleet Administrator

Freeport, TX · On-site

$20 - $25/hr

Fleet Administrator Pay Rate: Target is $25/HR Location: Freeport, TX Contract: 6 Month This position shall perform the scheduling, tracking, coordination, and documentation of fleet maintenance and ...

NBCUniversal

Fleet Administrator

Miami, FL

The Fleet Administrator is responsible for providing comprehensive administrative support for the Fleet leadership team and support ongoing initiatives under Fleet Operations. This is a project ...

NBCUniversal

Fleet Administrator

Miami, FL · On-site

The Fleet Administrator is responsible for providing comprehensive administrative support for the Fleet leadership team and support ongoing initiatives under Fleet Operations. This is a project ...

Warren CAT

Fleet Administrator

Midland, TX · On-site

The Fleet Administrator is responsible for overseeing the operation and maintenance of the organization's motor vehicles, including purchasing and remarketing. Manages outside vendor and service ...

QXO

Fleet Administrator

Coppell, TX · On-site

QXO is seeking a highly motivated Fleet Administrator .This role is responsible for supporting the day-to-day administration and compliance of the company's fleet operations. This role ensures ...

Warren CAT

Fleet Administrator

Midland, TX · On-site

The Fleet Administrator is responsible for overseeing the operation and maintenance of the organization's motor vehicles, including purchasing and remarketing. Manages outside vendor and service ...

Yancey Rents

Rental Fleet Administrator

Austell, GA

The Fleet Administrator performs multiple duties related to fleet acquisition and performance, vendor performance and internal customer service to achieve the greatest return on investment for Yancey ...

Yancey Bros Co

Rental Fleet Administrator

Austell, GA · On-site

The Fleet Administrator performs multiple duties related to fleet acquisition and performance, vendor performance and internal customer service to achieve the greatest return on investment for Yancey ...

Yancey Rents

Rental Fleet Administrator

Austell, GA · On-site

The Fleet Administrator performs multiple duties related to fleet acquisition and performance, vendor performance and internal customer service to achieve the greatest return on investment for Yancey ...

Yancey Bros.co

Rental Fleet Administrator

Austell, GA · On-site

The Fleet Administrator performs multiple duties related to fleet acquisition and performance, vendor performance and internal customer service to achieve the greatest return on investment for Yancey ...

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Fleet Administrator information

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How much do fleet administrator jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for fleet administrator in the United States is $26.43, according to ZipRecruiter salary data. Most workers in this role earn between $20.19 and $28.85 per hour, depending on experience, location, and employer.

What are some common challenges faced by fleet administrators and how are they typically addressed?

Fleet Administrators often encounter challenges such as managing maintenance schedules for a large number of vehicles, staying compliant with regulations, and efficiently tracking vehicle usage and costs. These challenges are typically addressed through the use of fleet management software, regular communication with drivers and service providers, and by developing systematic processes for documentation and reporting. Proactively addressing issues and staying organized helps ensure smooth operations and minimizes downtime.

What are the key skills and qualifications needed to thrive as a fleet administrator, and why are they important?

To thrive as a Fleet Administrator, you need strong organizational skills, attention to detail, and knowledge of fleet management practices, often supported by a relevant associate’s degree or experience in logistics. Familiarity with fleet management software, GPS tracking systems, and proficiency in Microsoft Office are typically required, and certifications like the NAFA Certified Automotive Fleet Manager (CAFM) can be advantageous. Excellent communication, problem-solving abilities, and time management skills help you coordinate with drivers, vendors, and internal teams. These competencies ensure efficient vehicle operations, regulatory compliance, and cost-effective management of company assets.

What is the difference between Fleet Administrator vs Fleet Coordinator?

AspectFleet AdministratorFleet Coordinator
Primary ResponsibilitiesManaging fleet records, maintenance scheduling, and complianceCoordinating vehicle assignments, dispatch, and scheduling
Required CredentialsHigh school diploma or equivalent; certifications in fleet management are a plusHigh school diploma; experience in logistics or transportation helpful
Work EnvironmentOffice-based with some field oversightField and office-based, often on-site with drivers
Industry UsageCommon in transportation, logistics, and corporate fleetsUsed in similar industries, focusing on daily coordination

While both roles support fleet operations, the Fleet Administrator focuses on record-keeping, compliance, and maintenance management, whereas the Fleet Coordinator handles vehicle scheduling and dispatching. Understanding these differences helps in choosing the right career path or job search focus.

What is a fleet administrator?

A Fleet Administrator is a professional responsible for managing and coordinating a company's fleet of vehicles. Their duties typically include overseeing vehicle acquisition and disposal, maintaining service records, ensuring compliance with regulations, and managing costs related to fuel, maintenance, and insurance. They also handle scheduling, track vehicle usage, and may be involved in driver management and safety programs. Fleet Administrators play a key role in ensuring the efficient and cost-effective operation of vehicle fleets within organizations.
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Fleet Administrator jobs near you
Infographic showing various Fleet Administrator job openings in the United States as of August 2026, with employment types broken down into 86% Full Time, 13% Part Time, and 1% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $54,970 per year, or $26.4 per hour.

Fleet Administrator

QXO

Coppell, TX • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 11 days ago

QXO rating

8.0

Company rating: 8.0 out of 10

Based on 45 frontline employees who took The Breakroom Quiz

113th of 410 rated retail wholesalers

Job description

Overview

QXO is a leading distributor and installer of building products serving an $800 billion market. The company's mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America's largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit QXO.com.

What you will do:

QXO is seeking a highly motivated Fleet Administrator. This role is responsible for supporting the day-to-day administration and compliance of the company's fleet operations. This role ensures accurate vehicle records, manages the disposition of fleet assets at end of life, fuel programs, and maintains compliance with DOT, OSHA, CARB, WAIRE, and other regulatory requirements through the management of telematics. The position partners closely with vendors, branch operations, EHS, and fleet leadership to support driver onboarding, branch support, and continuous improvement initiatives. The ideal candidate is highly organized, detail-oriented, and experienced in fleet administration, logistics, or transportation operations, with strong analytical, communication, and problem-solving skills.

This role can be based out of: Coppell, TX and/or Atlanta, GA.

  • Schedule and track routine maintenance, inspections, and repairs.
  • Assist in the acquisition and disposal of fleet vehicles.
  • Monitor and report on fleet performance metrics such as utilization, fuel efficiency, and downtime.
  • Ensure compliance with DOT, OSHA, and other regulatory requirements.
  • Coordinate with vendors, service providers, and internal departments.
  • Process invoices, purchase orders, and expense reports related to fleet operations.
  • Support driver onboarding and training documentation.
  • Respond to inquiries from drivers and management regarding fleet policies and procedures.
  • Maintain accurate records for registrations, titles, IFTA, and annual inspections.
  • Enforce adherence to Fuelman policies and ensure compliance with DOT, CARB, WAIRE, and other federal/state regulations.
  • Oversee Samsara and HOS systems; track KPIs and leading indicators to drive continuous improvement.
  • Support Samsara training for Branch Managers and assist with incident investigations (EHS leads) and DOT failure reviews (Fleet leads) - limited training capacity
  • Oversee driver phone inventory and respond to service requests - recommend move to IT support
What you will bring:
  • High school diploma or equivalent; associate or bachelor's degree preferred.
  • 2+ years of experience in fleet administration, logistics, or related field.
  • Proficiency in Microsoft Office Suite and fleet management software.
  • Strong organizational and communication skills.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Knowledge of vehicle maintenance and regulatory compliance is a plus.

Preferred Skills:

  • Experience with GPS tracking systems and telematics.
  • Familiarity with DOT regulations and fleet safety standards.
  • Analytical mindset with attention to detail.

 

What you will earn:
  • 401(k) with employer match 
  • Medical, dental, and vision insurance 
  • PTO, company holidays, and parental leave 
  • Paid training and certifications 
  • Legal assistance and identity protection 
  • Pet insurance 
  • Employee assistance program (EAP) 

QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status. 

Employment Type: FULL_TIME

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