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Fleet Administrator Jobs (NOW HIRING)

Rancho Tree Service

Fleet Administrator

Bakersfield, CA · On-site

$18 - $24/hr

Rancho is currently hiring for the position of FLEET ADMINISTRATOR . Rancho Tree Service is seeking a detail-oriented and tech-savvy Fleet Administrator to support our expanding fleet operations.

Core Tree Care

Fleet Administrator

Petaluma, CA · On-site

$25/hr

We are seeking a Fleet Administrator to join our team! You will perform clerical and administrative functions in support of our Equipment Fleet Operations. Responsibilities: * Maintain Vehicle ...

George E. Booth Co.

Fleet Administrator

Greenwood, IN · On-site

The Fleet Administrator oversees the complete lifecycle management of thecompany's vehicle fleet. Responsibilities include vehicle registration andtitling, fuel program administration, vendor ...

George E. Booth Co.

Fleet Administrator

Greenwood, IN · On-site

The Fleet Administrator oversees the complete lifecycle management of thecompany's vehicle fleet. Responsibilities include vehicle registration andtitling, fuel program administration, vendor ...

Magnolia Companies

Fleet Administrator

Laurel, MD · On-site

Magnolia Plumbing, LLC is seeking a highly organized and detail-oriented Fleet Administrator to support the daily administration of our fleet operations. This role is responsible for maintaining ...

TRUCKING PEOPLE

Fleet Administrator

Austin, TX · On-site

$18 - $20/hr

Prior admin, clerical, or operations support experience preferred * Experience with DMV processes or fleet documentation is a plus Powered by JazzHR jZGsQKAVGA

CMES, Inc.

Fleet Administrator

Norcross, GA · On-site

$18 - $22/hr

Dental insurance The Fleet Administrator supports the day-to-day administration of CMES, Inc.'s fleet, equipment, small tools, fuel cards, and telematics systems. This position is responsible for ...

Magnolia Plumbing

Fleet Administrator

Laurel, MD · On-site

Magnolia Plumbing, LLC is seeking a highly organized and detail-oriented Fleet Administrator to support the daily administration of our fleet operations. This role is responsible for maintaining ...

QXO

Fleet Administrator

Atlanta, GA · On-site

QXO is seeking a highly motivated Fleet Administrator . This role is responsible for supporting the day-to-day administration and compliance of the company's fleet operations. This role ensures ...

NBCUniversal

Fleet Administrator

Miami, FL · On-site

The Fleet Administrator is responsible for providing comprehensive administrative support for the Fleet leadership team and support ongoing initiatives under Fleet Operations. This is a project ...

Joseph J Magnolia

Fleet Administrator

Laurel, MD · On-site

Magnolia Plumbing, LLC is seeking a highly organized and detail-oriented Fleet Administrator to support the daily administration of our fleet operations. This role is responsible for maintaining ...

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Fleet Administrator information

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$26

$43

How much do fleet administrator jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for fleet administrator in the United States is $26.43, according to ZipRecruiter salary data. Most workers in this role earn between $20.19 and $28.85 per hour, depending on experience, location, and employer.

What is a fleet administrator?

A Fleet Administrator is a professional responsible for managing and coordinating a company's fleet of vehicles. Their duties typically include overseeing vehicle acquisition and disposal, maintaining service records, ensuring compliance with regulations, and managing costs related to fuel, maintenance, and insurance. They also handle scheduling, track vehicle usage, and may be involved in driver management and safety programs. Fleet Administrators play a key role in ensuring the efficient and cost-effective operation of vehicle fleets within organizations.

What are the key skills and qualifications needed to thrive as a fleet administrator, and why are they important?

To thrive as a Fleet Administrator, you need strong organizational skills, attention to detail, and knowledge of fleet management practices, often supported by a relevant associate’s degree or experience in logistics. Familiarity with fleet management software, GPS tracking systems, and proficiency in Microsoft Office are typically required, and certifications like the NAFA Certified Automotive Fleet Manager (CAFM) can be advantageous. Excellent communication, problem-solving abilities, and time management skills help you coordinate with drivers, vendors, and internal teams. These competencies ensure efficient vehicle operations, regulatory compliance, and cost-effective management of company assets.

What are some common challenges faced by fleet administrators and how are they typically addressed?

Fleet Administrators often encounter challenges such as managing maintenance schedules for a large number of vehicles, staying compliant with regulations, and efficiently tracking vehicle usage and costs. These challenges are typically addressed through the use of fleet management software, regular communication with drivers and service providers, and by developing systematic processes for documentation and reporting. Proactively addressing issues and staying organized helps ensure smooth operations and minimizes downtime.

What is the difference between Fleet Administrator vs Fleet Coordinator?

AspectFleet AdministratorFleet Coordinator
Primary ResponsibilitiesManaging fleet records, maintenance scheduling, and complianceCoordinating vehicle assignments, dispatch, and scheduling
Required CredentialsHigh school diploma or equivalent; certifications in fleet management are a plusHigh school diploma; experience in logistics or transportation helpful
Work EnvironmentOffice-based with some field oversightField and office-based, often on-site with drivers
Industry UsageCommon in transportation, logistics, and corporate fleetsUsed in similar industries, focusing on daily coordination

While both roles support fleet operations, the Fleet Administrator focuses on record-keeping, compliance, and maintenance management, whereas the Fleet Coordinator handles vehicle scheduling and dispatching. Understanding these differences helps in choosing the right career path or job search focus.

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Fleet Administrator jobs near you
Infographic showing various Fleet Administrator job openings in the United States as of August 2026, with employment types broken down into 95% Full Time, and 5% Part Time. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $54,970 per year, or $26.4 per hour.

Fleet Administrator

Bakersfield, CA • On-site

Rancho Tree Service
See more jobs at Rancho Tree Serviceexternal

$18 - $24/hr

Full-time

Medical, Dental, Vision, PTO

Re-posted 9 days ago

Job description

A partner in progress, Rancho delivers proactive vegetation management, environmental and professional solutions that ensure safety, reliability, and environmental stewardshipprotecting communities and powering the future. Rancho is currently hiring for the position of FLEET ADMINISTRATOR.
Rancho Tree Service is seeking a detail-oriented and tech-savvy Fleet Administrator to support our expanding fleet operations. This role is critical in ensuring our vehicles, equipment, and operators stay compliant, organized, and ready to perform in a fast-paced environment.

Key Responsibilities:

  • Manage and administer telematics and maintenance platforms such as Motive, Fleetio, or similar systems
  • Oversee registration, title management, and renewal of company vehicles and equipment
  • Ensure full DOT compliance, including driver qualification files, inspections, and reporting
  • Track and coordinate preventative maintenance and repair schedules
  • Support crew scheduling and dispatching, balancing operational needs with fleet availability
  • Monitor and reconcile fuel usage, inspections, and driver activity through the Motive platform
  • Maintain and organize digital and physical fleet records
  • Assist in onboarding and training drivers on fleet systems and compliance processes

Preferred Qualifications:

  • 2+ years in fleet administration, coordination, or a related field
  • Hands-on experience with Motive, Fleetio, or similar fleet/maintenance software
  • Knowledge of DOT regulations and vehicle compliance
  • Experience with dispatching and work scheduling in field service industries
  • Strong organizational and communication skills
  • Proficiency in Excel or Google Sheets
  • Bilingual (Spanish/English) is a plus
  • Experience with forestry equipment (chippers, grapple trucks, bucket trucks, etc.) is a strong plus

What We Offer:

  • Competitive compensation based on experience
  • Health, dental, and vision benefits
  • Paid time off and company holidays
  • A collaborative and safety-driven work culture
  • Opportunities for career advancement and skills development

Rancho Tree Service is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. In accordance with California law surrounding compensation transparency, this position is listed at between $18.00 and $24.00 per hour.

Job Type: Full-time

Pay: $18.00 to $24.00 per hour