ZipRecruiter

Log In

1

Fleet Administrative Assistant Jobs (NOW HIRING)

Gabrielli Truck Sales

Fleet Administrative

Fairview, NJ · On-site

$25 - $28/hr

GTL Fleet Administrative Assistant About Us Gabrielli Truck Leasing (GTL), a division of Gabrielli Truck Sales, is the Northeast's largest commercial truck leasing and rental provider. We are seeking ...

347 Group, Inc.

Fleet Administrative Assistant

Ontario, CA · On-site

$24 - $28.85/hr

We have an immediate opportunity for a Fleet Administrative Assistant in the Ontario, CA area. The ideal candidate must be detailed, organized, and can multi-task. This position reports to the Fleet ...

347 Group, Inc.

Fleet Administrative Assistant

Ontario, CA · On-site

$24 - $28.85/hr

We have an immediate opportunity for a Fleet Administrative Assistant in the Ontario, CA area. The ideal candidate must be detailed, organized, and can multi-task. This position reports to the Fleet ...

next page

Showing results 1-20

All JobsBusiness JobsBusiness Services JobsAdministrative Assistant JobsFleet Administrative Assistant Jobs

Fleet Administrative Assistant information

See salary details

$9

$19

$24

How much do fleet administrative assistant jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for fleet administrative assistant in the United States is $19.42, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $21.63 per hour, depending on experience, location, and employer.

What is a fleet administrative assistant?

Fleet Administrative Assistants are professionals who provide administrative and clerical support to organizations that manage vehicle fleets. Their responsibilities typically include maintaining vehicle records, scheduling maintenance, processing invoices, tracking fleet expenses, and assisting with compliance documentation. They play a crucial role in ensuring the smooth operation and efficiency of the fleet by coordinating between drivers, vendors, and management. Strong organizational and communication skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as a fleet administrative assistant, and why are they important?

To thrive as a Fleet Administrative Assistant, you need strong organizational abilities, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with fleet management software, Microsoft Office Suite, and database systems is typically required. Effective communication, problem-solving skills, and the ability to multitask help you excel when coordinating schedules and managing records. These competencies are essential for ensuring smooth fleet operations, regulatory compliance, and efficient support for fleet managers and drivers.

What are some common challenges faced by fleet administrative assistants, and how are they typically addressed?

Fleet Administrative Assistants often manage large volumes of documentation, such as vehicle maintenance records, compliance paperwork, and scheduling reports. Staying organized and detail-oriented is essential to prevent errors and ensure timely renewals or inspections. Another common challenge is coordinating effectively between drivers, vendors, and management to resolve issues quickly. Most companies use fleet management software and regular communication protocols to streamline these tasks and minimize disruptions.

What is the difference between Fleet Administrative Assistant vs Fleet Coordinator?

AspectFleet Administrative AssistantFleet Coordinator
Primary RoleSupports fleet operations through administrative tasks like scheduling, record-keeping, and communicationManages fleet logistics, vehicle assignments, and maintenance coordination
Required SkillsAdministrative skills, organization, basic knowledge of fleet management softwareLogistics planning, communication, problem-solving
Work EnvironmentOffice setting, administrative departmentsField and office settings, fleet management departments
CertificationsNone typically required, some familiarity with fleet management software beneficialLogistics or transportation certifications advantageous

The Fleet Administrative Assistant primarily handles administrative support tasks within fleet operations, focusing on documentation and communication. In contrast, the Fleet Coordinator actively manages fleet logistics, vehicle scheduling, and maintenance coordination. Both roles are essential in fleet management but differ in scope and responsibilities.

What does a fleet administrative assistant do?

A fleet administrative assistant manages and maintains records related to a company's vehicle fleet, schedules maintenance, processes invoices, and tracks vehicle usage. They often use fleet management software and require strong organizational skills to ensure efficient operation of the fleet.
More about Fleet Administrative Assistant jobs

What cities are hiring for Fleet Administrative Assistant jobs?

Cities with the most Fleet Administrative Assistant job openings:

Who are the top companies hiring for Fleet Administrative Assistant jobs?

The top employers for Fleet Administrative Assistant jobs are:

What states have the most Fleet Administrative Assistant jobs?

States with the most job openings for Fleet Administrative Assistant jobs include:

What job categories do people searching Fleet Administrative Assistant jobs look for?

The top searched job categories for Fleet Administrative Assistant jobs are:

Fleet Administrative Assistant jobs near you
Infographic showing various Fleet Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,391 per year, or $19.4 per hour.

Fleet Administrative

Gabrielli Truck Sales

Fairview, NJ • On-site

$25 - $28/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

Job description

GTL Fleet Administrative Assistant

About Us

Gabrielli Truck Leasing (GTL), a division of Gabrielli Truck Sales, is the Northeast’s largest commercial truck leasing and rental provider. We are seeking a Fleet Administrative Assistant to join our growing team. This role is critical in supporting our Fleet Operations team, ensuring smooth day-to-day operations, accurate recordkeeping, and professional communication with customers and vendors.

Key Responsibilities
  • - Provide administrative support to the Fleet Director, Regional Managers, Supervisors, and Facility Managers.
  • - Prepare and maintain service department records, reports, and spreadsheets.
  • - Assist with Preventative Maintenance scheduling and follow-up with customers.
  • - Process warranty claims documentation and assist with OEM portal updates.
  • - Help manage Billback Estimates by compiling photos, repair orders, and supporting files.
  • - Monitor and track Out-of-Service and Substitute units, updating reports daily.
  • - Coordinate with Parts Administrators to ensure proper billing and returns processing.
  • - Prepare customer-ready correspondence, estimates, and compliance documentation.
  • - Maintain electronic filing systems for inspections, registrations, and repair orders.
  • - Support supervisors with timecard tracking, scheduling, and new-hire onboarding paperwork.
  • - Answer phones and emails, providing professional customer support and routing inquiries appropriately.
  • - Act as liaison between Leasing Fleet operations and other GTL departments (Sales, Rental, Retail Service).
Requirements
  • - 2+ years administrative support experience (automotive/trucking industry preferred).
  • - Proficient in Microsoft Office (Excel, Word, Outlook, Teams).
  • - Experience with fleet management or dealership systems (Enrich, Decisiv, Geotab, or similar) a plus.
  • - Excellent organizational skills and attention to detail.
  • - Strong written and verbal communication skills.
  • - Ability to multitask in a fast-paced environment.
  • - Must pass background check and drug test.
  • - High School Diploma or GED required (Associate’s Degree preferred).
Benefits
  • - Competitive salary with growth opportunities.
  • - Full benefits package: Medical, Dental, Vision, 401K.
  • - Paid Holidays and Paid Time Off.
  • - Career development within the Gabrielli organization.


Why Join GTL?

At Gabrielli Truck Leasing, you’ll be part of a team that values customer service, operational excellence, and professional growth. As a Fleet Administrative Assistant, your work directly contributes to keeping our customers’ trucks on the road and our operations running smoothly.


Gabrielli Truck Sales is an Equal Opportunity Employer. We value a diverse and inclusive working atmosphere. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to pregnancy, race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. Gabrielli Truck Sales provides reasonable accommodations for employees and applicants with disabilities or pregnant consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know.

Benefits:

  • Medical and Dental plan
  • Paid Holidays
  • Paid vacation and sick/personal time
  • 401k with an employer match
  • EMPLOYER Paid Life insurance benefit
  • Gym Reimbursement program