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Fleet Administrative Assistant Jobs (NOW HIRING)

Ampacity

Administrative Assistant - Fleet

Grand Prairie, TX · On-site

$16.25 - $21.50/hr

Enter inspection, certification, and required compliance information for new fleet assets. * Assist ... Administrative & Financial Support * Process P-Card receipts and maintain supporting documentation.

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How much do fleet administrative assistant jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for fleet administrative assistant in the United States is $19.42, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $21.63 per hour, depending on experience, location, and employer.

What is a fleet administrative assistant?

Fleet Administrative Assistants are professionals who provide administrative and clerical support to organizations that manage vehicle fleets. Their responsibilities typically include maintaining vehicle records, scheduling maintenance, processing invoices, tracking fleet expenses, and assisting with compliance documentation. They play a crucial role in ensuring the smooth operation and efficiency of the fleet by coordinating between drivers, vendors, and management. Strong organizational and communication skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as a fleet administrative assistant, and why are they important?

To thrive as a Fleet Administrative Assistant, you need strong organizational abilities, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with fleet management software, Microsoft Office Suite, and database systems is typically required. Effective communication, problem-solving skills, and the ability to multitask help you excel when coordinating schedules and managing records. These competencies are essential for ensuring smooth fleet operations, regulatory compliance, and efficient support for fleet managers and drivers.

What are some common challenges faced by fleet administrative assistants, and how are they typically addressed?

Fleet Administrative Assistants often manage large volumes of documentation, such as vehicle maintenance records, compliance paperwork, and scheduling reports. Staying organized and detail-oriented is essential to prevent errors and ensure timely renewals or inspections. Another common challenge is coordinating effectively between drivers, vendors, and management to resolve issues quickly. Most companies use fleet management software and regular communication protocols to streamline these tasks and minimize disruptions.

What is the difference between Fleet Administrative Assistant vs Fleet Coordinator?

AspectFleet Administrative AssistantFleet Coordinator
Primary RoleSupports fleet operations through administrative tasks like scheduling, record-keeping, and communicationManages fleet logistics, vehicle assignments, and maintenance coordination
Required SkillsAdministrative skills, organization, basic knowledge of fleet management softwareLogistics planning, communication, problem-solving
Work EnvironmentOffice setting, administrative departmentsField and office settings, fleet management departments
CertificationsNone typically required, some familiarity with fleet management software beneficialLogistics or transportation certifications advantageous

The Fleet Administrative Assistant primarily handles administrative support tasks within fleet operations, focusing on documentation and communication. In contrast, the Fleet Coordinator actively manages fleet logistics, vehicle scheduling, and maintenance coordination. Both roles are essential in fleet management but differ in scope and responsibilities.

What does a fleet administrative assistant do?

A fleet administrative assistant manages and maintains records related to a company's vehicle fleet, schedules maintenance, processes invoices, and tracks vehicle usage. They often use fleet management software and require strong organizational skills to ensure efficient operation of the fleet.
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Fleet Administrative Assistant jobs near you
Infographic showing various Fleet Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,391 per year, or $19.4 per hour.

Public Safety Parking & Fleet Administrative Assistant

Mount St. Mary's University

Emmitsburg, MD • On-site

$15 - $16.50/hr

Part-time

Re-posted 26 days ago

Job description

The Public Safety Parking & Fleet Administrative Assistant is responsible for coordinating and supporting the University’s parking enforcement program and fleet management operations. This role oversees vehicle registration for students and staff, administers parking permits, and ensures consistent enforcement of university parking policies and regulations.
The position manages the University’s fleet program, including vehicle inventory, distribution, tracking, and recordkeeping to ensure proper utilization, compliance, and maintenance coordination.
The Assistant monitors parking activity, supports enforcement processes, and assists with data analysis related to parking and fleet operations.
The position also supports Clery compliance documentation and other departmental administrative functions as needed.
This role requires professional and effective communication with the university community to address parking, permitting, and fleet-related inquiries while delivering a high level of customer service. Strong organizational, multitasking, and problem-solving skills are essential.
Administrative responsibilities include data entry and reporting using Excel, maintaining records in department software systems, and creating materials using tools such as Adobe and Canva.
The Assistant must adhere to all university safety policies and procedures applicable to the work environment. This position supports the Director and Deputy Director of Public Safety with additional duties as assigned and reports directly to the Director of Public Safety.

Essential Duties and Responsibilities:
  • Supports and assists the Director and Deputy Director in performance of their duties and follows their directions/requests.
  • Data entry of vehicle registrations and issuance of parking decals. This includes identifying vehicle owners of citations, monitoring citations for appeals process, preparing citations for adjudication data entry of all billed citations, and all filing/history needs of this process.
  • Management of fleet vehicles, certified drivers, billing and related tasks.
  • Assist with Clery compliance administrative tasks.
  • Conduct analysis and develop reports related to department activities.
  • Attentiveness to fire security and safety hazards, taking corrective measures or documenting for repair through the work order system.
  • Operate the University phone system in a professional and polite manner.
  • Issue temporary vehicle registrations.
  • Work with the Premisys access control system.
  • Must adhere to the rules of confidentiality.
  • Assist with the management of the University's access control system. programs card readers with time zones/schedules. Work with campus departments, including the Frederick campus, regarding door access needs.
  • Complete other administrative tasks as assigned.

Job Requirements: Education, Experience and Skills:
Minimum Qualifications:
  • High school diploma or equivalent. (Associate's degree preferred.)
  • Good communication skills required. advanced computer knowledge.
  • Good human relations skills required.
  • Ability to work with and resolve stressful and challenging situations.
  • Successful passing of a background check.

Salary/Hours/Benefits:
  • Salary Range $15.00-$16.50/hour (compensation depends on experience, education, and knowledge).
  • Part-Time (20 hours per week).
  • Tuition Remission Benefits.