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Financial Aid Processor Jobs (NOW HIRING)

Saint Leo University

Financial Aid Processor

Tampa, FL · On-site

The Financial Aid Processor will focus on areas of expertise as assigned and will report to a financial aid manager. The Financial Aid Processor will also assist students with understanding the ...

Excelsior College

Financial Aid Counselor

Albany, NY · Hybrid

$40K - $42K/yr

As a financial aid counselor, you will play a crucial role in assisting students in navigating the financial aid process, ensuring access to education through effective financial planning. Your ...

William Jewell College

Financial Aid Counselor

Liberty, MO · On-site

$36K - $48K/yr

Process financial aid applications, ensuring compliance with federal, state, and institutional regulations. Review and analyze student aid applications for accuracy and completeness. * Counseling on ...

Excelsior Collage

Financial Aid Counselor

Albany, NY · On-site

$40K - $42K/yr

As a financial aid counselor, you will play a crucial role in assisting students in navigating the financial aid process, ensuring access to education through effective financial planning. Your ...

William Jewell College

Financial Aid Counselor

Liberty, MO · On-site

$36K - $48K/yr

Process financial aid applications, ensuring compliance with federal, state, and institutional regulations. Review and analyze student aid applications for accuracy and completeness. * Counseling on ...

Lawrence University

Financial Aid Counselor

Appleton, WI · On-site

$38K - $50K/yr

This role partners closely with students and families to navigate all aspects of the financial aid process-including application review, aid processing, and day-to-day office operations, while ...

Lawrence University

Financial Aid Counselor

Appleton, WI · On-site

$38K - $50K/yr

This role partners closely with students and families to navigate all aspects of the financial aid process-including application review, aid processing, and day-to-day office operations, while ...

Shenandoah University

Financial Aid Counselor

Winchester, VA · On-site

$37K - $50K/yr

This role is responsible for reviewing and processing financial aid applications, determining eligibility, and ensuring compliance with federal, state, and institutional regulations. The Counselor ...

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How much do financial aid processor jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for financial aid processor in the United States is $23.25, according to ZipRecruiter salary data. Most workers in this role earn between $18.51 and $26.44 per hour, depending on experience, location, and employer.

What is a financial aid processor?

A Financial Aid Processor is responsible for reviewing, verifying, and processing financial aid applications for students. They ensure compliance with federal, state, and institutional regulations while maintaining accurate records. Their duties often include evaluating FAFSA submissions, resolving discrepancies, and communicating with students about required documentation. This role is crucial for ensuring that eligible students receive the financial assistance they need for their education. Strong attention to detail and knowledge of financial aid policies are essential for success in this position.

What does a financial aid processor do?

A typical day for a Financial Aid Processor involves reviewing and verifying student financial aid applications, processing supporting documents, and ensuring compliance with federal and institutional guidelines. You will frequently interact with students to resolve questions, request documentation, or explain financial aid options, while also working closely with other team members in the financial aid and admissions offices. Daily tasks may include data entry, responding to emails or phone inquiries, attending team meetings, and maintaining accurate records. This role requires balancing administrative duties with providing excellent customer service to help students navigate their financial aid journey.

What are the key skills and qualifications needed to thrive as a financial aid processor?

To thrive as a Financial Aid Processor, you need strong attention to detail, organizational skills, and a solid understanding of federal, state, and institutional financial aid regulations, usually supported by a relevant associate's or bachelor's degree. Familiarity with financial aid management systems such as Banner or PowerFAIDS, as well as general office software, is typically required. Excellent communication, problem-solving abilities, and a customer-centric mindset help you effectively support students and collaborate with colleagues. These skills and qualities are critical to ensure accuracy, compliance, and exceptional service in processing and managing financial aid applications.

More about Financial Aid Processor jobs

What states have the most Financial Aid Processor jobs?

States with the most job openings for Financial Aid Processor jobs include:

What job categories do people searching Financial Aid Processor jobs look for?

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Financial Aid Processor jobs near you
Infographic showing various Financial Aid Processor job openings in the United States as of August 2026, with employment types broken down into 85% Full Time, 13% Part Time, and 2% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $48,355 per year, or $23.2 per hour.

Financial Aid Processor

Saint Leo University

Saint Leo, FL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 18 days ago

Key responsibilities

  • Perform application review, verify data accuracy, resolve conflicts, and evaluate student eligibility for financial aid.

  • Manage student awarding and disbursement of federal, state, and institutional financial aid programs, including reporting and reconciliation.

  • Assist students with understanding the financial aid process and communicate with students via phone and email to resolve processing issues.

Job description

Job Description Summary
The Financial Aid Processor will be responsible for performing application review, determining eligibility and awarding student financial aid, fund disbursement, and federal and state aid program administration and reconciliation. The Financial Aid Processor will focus on areas of expertise as assigned and will report to a financial aid manager. The Financial Aid Processor will also assist students with understanding the financial aid process for Saint Leo University's programs and providing optimal student service with every interaction via phone and email.
Job Description
Duties and Tasks:
  • Perform application review and determination of student eligibility to prepare file for student aid awarding. Application review includes:

  • Verification: verify accuracy of data and make corrections as needed

  • Federal database (C-code) resolution

  • Identify/resolve conflicting information by collecting additional data

  • Review financial aid history

  • Evaluate satisfactory academic progress status

  • Review exception reports and make corrections as needed to ensure appropriate financial aid eligibility

  • Perform student awarding and disbursement following federal, state and institutional guidelines.

  • Communicate with students when necessary to resolve processing issues via the Financial Aid TOPdesk system.

  • Perform federal aid processing including origination and disbursement reporting, error resolution and monthly reconciliation.

  • Perform state aid processing including determining eligibility, awarding, reporting and reconciliation.

  • Perform financial aid recalculation/revisions related to attendance, enrollment change, special circumstance appeal, satisfactory academic progress appeal, post-screening reason code eligibility changes, additional sources of aid, over award, and over payment.

  • Maintain confidentiality of work related information and materials

  • Provide information to prospective and enrolled students regarding financial aid program requirements and procedures via inbound telephone calls and email.

  • Research financial aid issues; review forms for completeness, accuracy; verify information reported on student applications and other documentation.

  • Demonstrate integrity, ethical behavior in working with confidential information.

  • Work collaboratively with other departments to ensure that expectations of financial aid service are met consistently.

  • Participate in special events, evening, and weekend work as needed.

  • Contribute to the overall success of the Financial Aid Office by performing other duties as assigned by the management team.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Knowledge
  • Demonstrate competencies to work in technology driven operation

  • Analytical skills, strong interpersonal and communication skills and student-centered customer service orientation

  • Must be able to work in a collegial and collaborative manner within a team environment

  • Demonstrate success working with students or customers in a service-oriented environment

  • Bachelor's degree from a regionally accredited institution

  • Experience in financial aid, preferred Employment is dependent upon successful access to the National Student Loan Data System, which requires all federal student loans to be in good standing and not in default and a credit check to review that student loans are not in default.

Skills:
  • Demonstrated critical thinking skills and ability to work successfully with cross-functional teams.

  • Detail oriented, excellent time management skills

  • Superior organizational skills; ability to execute multiple objectives concurrently

  • Proficient with Microsoft Word and Excel

Abilities:
  • Ability to react and adjust quickly to changing conditions

  • Ability to multi-task daily

  • Ability to produce a high volume of quality work, timely and accurately

  • Ability and willingness to work occasional evenings and weekends

ENVIRONMENT:
The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.
While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.
NOTICE:
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success.
Why Work at Saint Leo?
What it's Like to Work Here: Ask our employees and the one word they'd use to describe working at Saint Leo University is "Community." Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world. Thank you for your interest in joining the Saint Leo PRIDE!
We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).
  • FREE Tuition - Employee, Spouse, and Dependents*
  • Tuition Exchange Opportunity - Dependent of Employees*
  • Generous Paid Leave - Sick, Vacation, and Holidays
  • Comprehensive Group Health Plan (Medical, Dental, and Vision)
  • Group Medical Plan includes Teledoc, Surgery Plus, Wellness Incentive Program and more!
  • 100% Employer-Funded Health Reimbursement Account
  • 100% Employer-Paid Short Term Disability Insurance
  • 100% Employer-Funded Employee Assistance Program (healthcare and dependent options)
  • Employer-provided life insurance
  • Discounted On-Campus Dining Meal Plans
  • Nationwide Pet Insurance
  • Flexible Spending Accounts
  • 403b Retirement Plan
  • Wellness Center

*Eligibility based on meeting required service period
2025 ICUBA Benefits Guide_St Leo

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