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Executive Secretary Jobs in Quebec (NOW HIRING)

GoNativ

Adjointe exécutive

Wendake, QC · On-site

Sous la supervision directe des associés, l'Adjointe exécutive garantit la fluidité administrative et opérationnelle du cabinet : coordination des mandats, gestion proactive des échéances ...

New

DiliTrust

Account Manager

Montreal, QC · Hybrid

As an Account Manager, you will build strategic relationships with legal departments, General Counsel, Corporate Secretaries, Legal Operations teams, CEOs, Board members, and other executive ...

Go RH

Résumé du rôle Constructions HDF est une entreprise familiale spécialisée dans l'entretien et la réhabilitation de chaussées depuis plus de 65 ans. Portée par une équipe engagée, elle ...

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All JobsSecretary JobsExecutive Secretary JobsExecutive Secretary Jobs in Quebec

Executive Secretary information

See Quebec salary details

$7

$21

$37

How much do executive secretary jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for executive secretary in Quebec is $21.69, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $25.48 per hour, depending on experience, location, and employer.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.
More about Executive Secretary jobs
What are the most commonly searched types of Secretary jobs in Quebec? The most popular types of Secretary jobs in Quebec are:
What are popular job titles related to Executive Secretary jobs in Quebec? For Executive Secretary jobs in Quebec, the most frequently searched job titles are:
What job categories do people searching Executive Secretary jobs in Quebec look for? The top searched job categories for Executive Secretary jobs in Quebec are:
What cities in Quebec are hiring for Executive Secretary jobs? Cities in Quebec with the most Executive Secretary job openings:
What are popular job titles related to Executive Secretary jobs in QC? For Executive Secretary jobs in QC, the most frequently searched job titles are:
Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in Quebec as of July 2026, with employment types broken down into 91% Full Time, 6% Part Time, and 3% Contract. Highlights an 84% Physical, 4% Hybrid, and 12% Remote job distribution, with an average salary of $45,107 per year, or $21.7 per hour.

Adjointe exécutive

GoNativ

Wendake, QC • On-site

Full-time

Posted 3 days ago

New

Job description

Sous la supervision directe des associés, l’Adjointe exécutive garantit la fluidité administrative et opérationnelle du cabinet : coordination des mandats, gestion proactive des échéances fiscales et soutien stratégique aux équipes professionnelles (CPA, fiscalistes, techniciens).

1. Soutien exécutif & gouvernance interne

  • Gérer l’agenda des associés, planifier réunions clients et comités de révision lors des pointes de production (T1/T2/T3/T5013).

  • Préparer les dossiers de direction (états financiers, KPI, mémos fiscaux) avant chaque rencontre stratégique.

  • Maintenir le calendrier réglementaire (TPS/TVQ, DAS, déclarations de sociétés) et déclencher des alertes proactives.

2. Opérations de production comptable

  • Ouvrir/clôturer les mandats dans CaseWare ou TaxCycle ; générer lettres d’engagement et check-lists de conformité.

  • Assembler électroniquement les états financiers (PDF sécurisé, sceaux numériques) pour signature électronique.

  • Gérer les transmissions EFILE à l’ARC / Revenu Québec et archiver les avis de cotisation dans le CRM.

3. Expérience client & coordination documentaire

  • Onboarder les nouveaux clients sur le portail sécurisé, valider les pièces KYC (PiF, AUT-01 / MR-69).

  • Vérifier l’intégrité des justificatifs avant transfert aux CPA (grand livre, relevés bancaires, relevés REER).

  • Orchestrer la facturation finale et le suivi des encaissements via le système comptable (QuickBooks Online ou équivalent).

4. Administration financière & conformité interne

  • Pré-facturer mensuellement : compiler feuilles de temps, préparer brouillons d’honoraires, contrôler le WIP.

  • Relancer les comptes à recevoir, négocier ententes de paiement et reporter l’état des AR aux associés.

  • Mettre à jour la base documentaire de conformité (Loi 25, règles CPA, PIOC) et préparer tout audit interne.


Organisation & priorisation

Gestion multi‐dossiers sous forte pression, maîtrise d’outils sectoriels (CaseWare, TaxCycle, QBO)

Rigueur extrême, sens aigu du détail

Communication & service client

Rédaction bilingue impeccable, animation de réunions virtuelles, vulgarisation comptable

Orientation client, diplomatie, sens politique

Gestion financière & analytique

Esprit critique, autonomie et initiative

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