The executive assistant provides organizational support to a member of senior management to maximize their time and efficiency. They provide the necessary support for the completion of mandates and ...
The executive assistant provides organizational support to a member of senior management to maximize their time and efficiency. They provide the necessary support for the completion of mandates and ...
Assistant Vice President - Company Secretarial Location: Cayman Islands About Us The Maples Group ... Chartered Secretary qualification may be required. The interview process may include a test to ...
Assistant Vice President - Company Secretarial Location: Cayman Islands About Us The Maples Group ... Chartered Secretary qualification may be required. The interview process may include a test to ...
Administrative Assistant
Montreal, QC · Hybrid
As an administrative assistant, you help carry out administrative activities for your sector ... You provide administrative and secretarial support to a director or manager reporting to a vice ...
Administrative Assistant
Montreal, QC · Hybrid
As an administrative assistant, you help carry out administrative activities for your sector ... You provide administrative and secretarial support to a director or manager reporting to a vice ...
The Administrative Assistant is mainly responsible for providing administrative support to the ... Replace the medical secretaries and receptionists to ensure business continuity for planned or ...
Quick apply
The Administrative Assistant is mainly responsible for providing administrative support to the ... Replace the medical secretaries and receptionists to ensure business continuity for planned or ...
Perform various secretarial duties including drafting, formatting, updating, creating and revising the language of information documents generated by various sectors. * Support the general manager ...
Perform various secretarial duties including drafting, formatting, updating, creating and revising the language of information documents generated by various sectors. * Support the general manager ...
The perfect symbiosis between an administrative assistant and their manager isn't a myth! Our ... Carry out a range of secretarial tasks (draft, update and format documents and presentations, etc.
The perfect symbiosis between an administrative assistant and their manager isn't a myth! Our ... Carry out a range of secretarial tasks (draft, update and format documents and presentations, etc.
Medical Office Assistant
Montreal, QC · On-site
Training in secretarial work/medical secretarial work * Experience in a medical environment Intermediate knowledge of English is required because you will on a regular basis interact in English with ...
Medical Office Assistant
Montreal, QC · On-site
Training in secretarial work/medical secretarial work * Experience in a medical environment Intermediate knowledge of English is required because you will on a regular basis interact in English with ...
Main Responsibilities Assist the Deputy Corporate Secretary and the Corporate Secretary of CN in their respective responsibilities. Support and provide advice in the preparation of the meetings of ...
Main Responsibilities Assist the Deputy Corporate Secretary and the Corporate Secretary of CN in their respective responsibilities. Support and provide advice in the preparation of the meetings of ...
Executive Assistant
Montreal, QC · Hybrid
About the role We're looking for an Executive Assistant to join our growing team! What you'll do ... College diploma in administration or secretarial studies or equivalent combination of education and ...
Executive Assistant
Montreal, QC · Hybrid
About the role We're looking for an Executive Assistant to join our growing team! What you'll do ... College diploma in administration or secretarial studies or equivalent combination of education and ...
Main Responsibilities Assist the Deputy Corporate Secretary and the Corporate Secretary of CN in their respective responsibilities. Support and provide advice in the preparation of the meetings of ...
Main Responsibilities Assist the Deputy Corporate Secretary and the Corporate Secretary of CN in their respective responsibilities. Support and provide advice in the preparation of the meetings of ...
Executive Assistant
Montreal, QC · Hybrid
About the role We're looking for an Executive Assistant to join our growing team! What you'll do ... College diploma in administration or secretarial studies or equivalent combination of education and ...
Executive Assistant
Montreal, QC · Hybrid
About the role We're looking for an Executive Assistant to join our growing team! What you'll do ... College diploma in administration or secretarial studies or equivalent combination of education and ...
Les CV envoyés à ou contacts faits auprès de Kruger ou ses entités seront réacheminés à ZSA pour analyse. *** Senior Paralegal and Assistant Corporate Secretary 8 years + | Montreal * Are you ...
Les CV envoyés à ou contacts faits auprès de Kruger ou ses entités seront réacheminés à ZSA pour analyse. *** Senior Paralegal and Assistant Corporate Secretary 8 years + | Montreal * Are you ...
The successful candidate will assist lawyers with file management, legal documentation, and ... Diploma in Legal Secretarial Studies, or equivalent experience * 1-3 years of experience in a legal ...
The successful candidate will assist lawyers with file management, legal documentation, and ... Diploma in Legal Secretarial Studies, or equivalent experience * 1-3 years of experience in a legal ...
College diploma in a related field or professional diploma (accounting/secretarial) * At least one year of relevant experience in a related field such as banking operations, customer service, or ...
College diploma in a related field or professional diploma (accounting/secretarial) * At least one year of relevant experience in a related field such as banking operations, customer service, or ...
College diploma in a related field or professional diploma (accounting/secretarial) * At least one year of relevant experience in a related field such as banking operations, customer service, or ...
College diploma in a related field or professional diploma (accounting/secretarial) * At least one year of relevant experience in a related field such as banking operations, customer service, or ...
College diploma in a related field or professional diploma (accounting/secretarial) At least one year of relevant experience in a related field such as banking operations, customer service, or ...
College diploma in a related field or professional diploma (accounting/secretarial) At least one year of relevant experience in a related field such as banking operations, customer service, or ...
As a Litigation Legal Assistant , you will play a vital role in our firm by providing top-tier ... Diploma in legal secretarial studies (an asset) * Minimum of 3 to 5 years experience in the legal ...
As a Litigation Legal Assistant , you will play a vital role in our firm by providing top-tier ... Diploma in legal secretarial studies (an asset) * Minimum of 3 to 5 years experience in the legal ...
ROLE AND GENERAL RESPONSIBILITIES: * Assist your immediate superior and other team members with ... A proffesional studies dimploma (DEP) in secretarial or offic technologies * A working knowledge of ...
ROLE AND GENERAL RESPONSIBILITIES: * Assist your immediate superior and other team members with ... A proffesional studies dimploma (DEP) in secretarial or offic technologies * A working knowledge of ...
ROLE AND GENERAL RESPONSIBILITIES: * Assist your immediate superior and other team members with ... A proffesional studies dimploma (DEP) in secretarial or offic technologies * A working knowledge of ...
ROLE AND GENERAL RESPONSIBILITIES: * Assist your immediate superior and other team members with ... A proffesional studies dimploma (DEP) in secretarial or offic technologies * A working knowledge of ...
ROLE AND GENERAL RESPONSIBILITIES: Assist your immediate superior and other team members with their ... secretarial or offic technologies A working knowledge of Word, Excel and Outlook software 1 year of ...
ROLE AND GENERAL RESPONSIBILITIES: Assist your immediate superior and other team members with their ... secretarial or offic technologies A working knowledge of Word, Excel and Outlook software 1 year of ...
Assistant Secretary information
What is the difference between Assistant Secretary vs Administrative Assistant?
| Aspect | Assistant Secretary | Administrative Assistant |
|---|---|---|
| Required Credentials | Bachelor's degree, relevant experience, sometimes specialized certifications | High school diploma or equivalent, some roles may require post-secondary education |
| Work Environment | Government agencies, large organizations, often in office settings | Office settings across various industries, including corporate and nonprofit |
| Employer & Industry Usage | Government departments, international organizations, large corporations | Businesses, nonprofits, government offices |
| Common Search & Comparison Intent | Understanding roles, qualifications, and responsibilities | Job duties, career path, and qualifications |
The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.
What Is an Assistant Secretary?
An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.
What are some common challenges faced by an Assistant Secretary when managing communication among multiple departments?
Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.
What are Assistant Secretaries?
Assistant Secretaries are senior officials in government agencies, organizations, or corporations who assist higher-level secretaries or executives in managing specific departments or functions. Their responsibilities typically include overseeing daily operations, developing policies, coordinating with other departments, and providing leadership within their area of expertise. In government, Assistant Secretaries often handle significant policy areas and report directly to a Secretary or Deputy Secretary. They play a key role in implementing strategies and ensuring that goals are met efficiently. The specific duties can vary depending on the organization and sector.
What are the key skills and qualifications needed to thrive as an Assistant Secretary, and why are they important?
To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Quebec? The most popular types of Secretary jobs in Quebec are:
What are popular job titles related to Assistant Secretary jobs in Quebec? For Assistant Secretary jobs in Quebec, the most frequently searched job titles are:
What job categories do people searching Assistant Secretary jobs in Quebec look for? The top searched job categories for Assistant Secretary jobs in Quebec are:
What cities in Quebec are hiring for Assistant Secretary jobs? Cities in Quebec with the most Assistant Secretary job openings:
What are popular job titles related to Assistant Secretary jobs in QC? For Assistant Secretary jobs in QC, the most frequently searched job titles are:
Full-time
Posted 16 days ago
Job description
Are you an efficient, organized, and considerate person who enjoys managing multiple projects simultaneously? If you'd like to be part of a family-run business with a human-centered mission, we encourage you to apply. The executive assistant provides organizational support to a member of senior management to maximize their time and efficiency.
They provide the necessary support for the completion of mandates and objectives while respecting deadlines. Our future ray of sunshine is a trusted individual who will assist management daily in all their functions. Why join our team?
Monetary reward programs ranging from $200 to $1500 per referral, unlimited! A full meal provided daily, lovingly cooked by our kitchen team; Mileage reimbursement for occasional travel; Free parking nearby; Soleil integration training is provided on-site, starting from the moment of hiring; Reimbursement may be available for training and professional development; Public holidays, sick leave, birthday and social leave are higher than the norm; Stable, daytime hours, allowing for a good work-life balance; Stimulating challenges and excellent opportunities for advancement; Proximity to public transport; A warm and family-friendly atmosphere; Support, assistance and availability from your colleagues and superiors; A rewarding work environment and a stable, appreciative clientele; A family-owned, private, 100% Quebec-based company, a pioneer in the industry since 1988; Winner of the 2026 award as one of Canada's Best Managed Companies , for the 23rd consecutive year; Winner of the Consumer Choice Award Seal of Excellence for 2026, for the 23rd consecutive year. As an Executive Assistant, you will have the opportunity to: Assisting a member of senior management in their daily tasks, in the execution of their functions and responsibilities, by optimizing the monitoring of requests, correspondence, communications and daily deliverables; Ensure effective liaison and communication with all departments and residences across the province; Filter and prioritize calls, answer them or direct communications according to the nature of the request and decide which ones to forward to superiors in order to effectively support their interventions; Provide administrative support by creating analytical reports, dashboards, data visualizations, etc.
Participate in the organization of events, meetings, gatherings and other events by ensuring the art of hospitality and the creation of memorable experiences for all stakeholders; Attend meetings to take notes on deliberations and prepare reports or minutes and carry out the necessary follow-ups; Ensure the logistical preparation of meetings, inquire about the topics to be put on the agenda and draft it, prepare the relevant documentation (visual presentation, dashboards), issue invitations, etc.; Organize the schedule by setting and confirming appointments and travel, anticipating and avoiding scheduling conflicts. Send necessary reminders to superiors regarding the schedule; To manage various administrative formalities independently, ensuring their ease and improvement, in order to reduce the workload. ...