The executive assistant provides organizational support to a member of senior management to maximize their time and efficiency. They provide the necessary support for the completion of mandates and ...
The executive assistant provides organizational support to a member of senior management to maximize their time and efficiency. They provide the necessary support for the completion of mandates and ...
Contribute to internal and external communications * Assist with billing and basic accounting tasks ... Diploma in Medical Secretary (DEP)
Contribute to internal and external communications * Assist with billing and basic accounting tasks ... Diploma in Medical Secretary (DEP)
Paralegal
Montreal, QC · On-site
... Assistant Secretary. Our team stands out for its expertise, rigor, and a strong culture of collaboration, where knowledge sharing, mutual support, and coordination with numerous internal partners are ...
Paralegal
Montreal, QC · On-site
... Assistant Secretary. Our team stands out for its expertise, rigor, and a strong culture of collaboration, where knowledge sharing, mutual support, and coordination with numerous internal partners are ...
They assist leasing consultants with sales tasks and ensure that leasing requests are met. They ... DEC in Marketing, DEP in Sales, DEP in Secretarial Studies or equivalent 1 to 2 years of experience ...
They assist leasing consultants with sales tasks and ensure that leasing requests are met. They ... DEC in Marketing, DEP in Sales, DEP in Secretarial Studies or equivalent 1 to 2 years of experience ...
They assist leasing consultants with sales tasks and ensure that leasing requests are met. They ... DEC in Marketing, DEP in Sales, DEP in Secretarial Studies or equivalent 1 to 2 years of experience ...
They assist leasing consultants with sales tasks and ensure that leasing requests are met. They ... DEC in Marketing, DEP in Sales, DEP in Secretarial Studies or equivalent 1 to 2 years of experience ...
CA$52K - CA$70K/yr
The administrative assistant works in close collaboration with the director and supports him in his ... A Secondary School Vocational Diploma (SSVD) in secretarial studies and at least five years ...
CA$52K - CA$70K/yr
The administrative assistant works in close collaboration with the director and supports him in his ... A Secondary School Vocational Diploma (SSVD) in secretarial studies and at least five years ...
The Administrative Assistant is mainly responsible for providing administrative support to the ... Replace the medical secretaries and receptionists to ensure business continuity for planned or ...
Quick apply
The Administrative Assistant is mainly responsible for providing administrative support to the ... Replace the medical secretaries and receptionists to ensure business continuity for planned or ...
The administrative assistant is responsible for daily follow-up with managers (occupancy rates ... Diploma of Vocational Studies (DEP) in office automation, secretarial studies, administration or ...
The administrative assistant is responsible for daily follow-up with managers (occupancy rates ... Diploma of Vocational Studies (DEP) in office automation, secretarial studies, administration or ...
The incumbent supports the general manager and/or the manager(s) of a small-sized caisse in carrying out various administrative support and secretarial activities, as per managers' detailed ...
New
The incumbent supports the general manager and/or the manager(s) of a small-sized caisse in carrying out various administrative support and secretarial activities, as per managers' detailed ...
New
Administrative Assistant
Levis, QC · On-site
The perfect symbiosis between an administrative assistant and their manager isn't a myth! Our ... Carry out a range of secretarial tasks (draft, update and format documents and presentations, etc.
Administrative Assistant
Levis, QC · On-site
The perfect symbiosis between an administrative assistant and their manager isn't a myth! Our ... Carry out a range of secretarial tasks (draft, update and format documents and presentations, etc.
Administrative Assistant
Montreal, QC · On-site
The perfect symbiosis between an administrative assistant and their manager isn't a myth! Our ... Carry out a range of secretarial tasks (draft, update and format documents and presentations, etc.
Administrative Assistant
Montreal, QC · On-site
The perfect symbiosis between an administrative assistant and their manager isn't a myth! Our ... Carry out a range of secretarial tasks (draft, update and format documents and presentations, etc.
Administrative Support Attendant
Montreal, QC · On-site
CA$22.85/hr
Are you currently studying, do you have experience in administration, secretarial work, or customer service, or are you looking for an on-call position in a professional environment? This opportunity ...
Administrative Support Attendant
Montreal, QC · On-site
CA$22.85/hr
Are you currently studying, do you have experience in administration, secretarial work, or customer service, or are you looking for an on-call position in a professional environment? This opportunity ...
Send checks received to the accounts payable department; * Assist the customer service team with ... Have 1 to 3 years of experience in secretarial and/or administrative support; * Know how to ...
Send checks received to the accounts payable department; * Assist the customer service team with ... Have 1 to 3 years of experience in secretarial and/or administrative support; * Know how to ...
Diploma in Secretarial Studies, Administration or any other equivalent degree. * 4-5 years of work experience as an Executive Assistant supporting senior management. * Excellent interpersonal skills ...
Diploma in Secretarial Studies, Administration or any other equivalent degree. * 4-5 years of work experience as an Executive Assistant supporting senior management. * Excellent interpersonal skills ...
As a Litigation Legal Assistant , you will play a vital role in our firm by providing top-tier ... Diploma in legal secretarial studies (an asset) * Minimum of 3 to 5 years experience in the legal ...
As a Litigation Legal Assistant , you will play a vital role in our firm by providing top-tier ... Diploma in legal secretarial studies (an asset) * Minimum of 3 to 5 years experience in the legal ...
Human Resources Specialist
Terrebonne, QC · On-site
CA$45K/yr
Working alongside the HR Manager, you will assist with recruitment, onboarding, and integration, as ... Qualifications Degree in administration, office management, secretarial studies, human resources ...
Human Resources Specialist
Terrebonne, QC · On-site
CA$45K/yr
Working alongside the HR Manager, you will assist with recruitment, onboarding, and integration, as ... Qualifications Degree in administration, office management, secretarial studies, human resources ...
Réceptionniste d'hôtel
Quebec, QC · On-site
Description du poste: - Accueillir et assister les clients à la réception, en personne, par téléphone et par e‑mail, en français et en anglais. Garantir une expérience client fluide et ...
Réceptionniste d'hôtel
Quebec, QC · On-site
Description du poste: - Accueillir et assister les clients à la réception, en personne, par téléphone et par e‑mail, en français et en anglais. Garantir une expérience client fluide et ...
Schedule: Part-time, daytime, weekends ROLE AND GENERAL RESPONSIBILITIES: * Assist your immediate ... A proffesional studies dimploma (DEP) in secretarial or offic technologies * A working knowledge of ...
Schedule: Part-time, daytime, weekends ROLE AND GENERAL RESPONSIBILITIES: * Assist your immediate ... A proffesional studies dimploma (DEP) in secretarial or offic technologies * A working knowledge of ...
Receptionist
Montreal, QC · On-site
CA$21.26/hr
High school diploma, Secretarial DEP, or Office Technology DEC * Relevant experience and skills may ... Accompany visitors to the columbarium * Assist in preparing the viewing rooms when needed and ...
Receptionist
Montreal, QC · On-site
CA$21.26/hr
High school diploma, Secretarial DEP, or Office Technology DEC * Relevant experience and skills may ... Accompany visitors to the columbarium * Assist in preparing the viewing rooms when needed and ...
Administrative Student Affairs Coordinator
Sherbrooke, QC · On-site
CA$31.19 - CA$38.65/hr
Under the direction of the immediate supervisor, provides administrative and secretarial support ... Demonstrated ability to listen and assist Residents with problems. Demonstrated ability to work ...
Administrative Student Affairs Coordinator
Sherbrooke, QC · On-site
CA$31.19 - CA$38.65/hr
Under the direction of the immediate supervisor, provides administrative and secretarial support ... Demonstrated ability to listen and assist Residents with problems. Demonstrated ability to work ...
Assistant Secretary information
What is the difference between Assistant Secretary vs Administrative Assistant?
| Aspect | Assistant Secretary | Administrative Assistant |
|---|---|---|
| Required Credentials | Bachelor's degree, relevant experience, sometimes specialized certifications | High school diploma or equivalent, some roles may require post-secondary education |
| Work Environment | Government agencies, large organizations, often in office settings | Office settings across various industries, including corporate and nonprofit |
| Employer & Industry Usage | Government departments, international organizations, large corporations | Businesses, nonprofits, government offices |
| Common Search & Comparison Intent | Understanding roles, qualifications, and responsibilities | Job duties, career path, and qualifications |
The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.
What does an Assistant Secretary do?
An Assistant Secretary is a senior official who supports the Secretary in managing specific departments or divisions within an organization or government agency. They often oversee administrative functions, coordinate policies, and assist with strategic planning, requiring strong leadership and organizational skills.
What Is an Assistant Secretary?
An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.
What are some common challenges faced by an Assistant Secretary when managing communication among multiple departments?
Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.
What are Assistant Secretaries?
Assistant Secretaries are senior officials in government agencies, organizations, or corporations who assist higher-level secretaries or executives in managing specific departments or functions. Their responsibilities typically include overseeing daily operations, developing policies, coordinating with other departments, and providing leadership within their area of expertise. In government, Assistant Secretaries often handle significant policy areas and report directly to a Secretary or Deputy Secretary. They play a key role in implementing strategies and ensuring that goals are met efficiently. The specific duties can vary depending on the organization and sector.
What qualifications do I need to be an administrative assistant?
To become an administrative assistant, candidates typically need a high school diploma or equivalent, along with strong organizational, communication, and computer skills. Proficiency in office software like Microsoft Office and experience with administrative tasks are often required, and some roles may prefer post-secondary education or relevant certifications.
Is EA a dead-end job?
An Assistant Secretary role is typically a mid- to senior-level administrative or managerial position within government or organizations, offering opportunities for career advancement and skill development. While some roles may have limited upward mobility depending on the organization, many Assistant Secretaries progress to higher executive positions or specialized areas with experience and additional qualifications.
What are the key skills and qualifications needed to thrive as an Assistant Secretary, and why are they important?
To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Quebec? The most popular types of Secretary jobs in Quebec are:
What are popular job titles related to Assistant Secretary jobs in Quebec? For Assistant Secretary jobs in Quebec, the most frequently searched job titles are:
What job categories do people searching Assistant Secretary jobs in Quebec look for? The top searched job categories for Assistant Secretary jobs in Quebec are:
What cities in Quebec are hiring for Assistant Secretary jobs? Cities in Quebec with the most Assistant Secretary job openings:
What are popular job titles related to Assistant Secretary jobs in QC? For Assistant Secretary jobs in QC, the most frequently searched job titles are:
Full-time
Re-posted 9 days ago
Job description
Are you an efficient, organized, and considerate person who enjoys managing multiple projects simultaneously? If you'd like to be part of a family-run business with a human-centered mission, we encourage you to apply. The executive assistant provides organizational support to a member of senior management to maximize their time and efficiency. They provide the necessary support for the completion of mandates and objectives while respecting deadlines. Our future ray of sunshine is a trusted individual who will assist management daily in all their functions. Why join our team? Monetary reward programs ranging from $200 to $1500 per referral, unlimited! A full meal provided daily, lovingly cooked by our kitchen team; Mileage reimbursement for occasional travel; Free parking nearby; Soleil integration training is provided on-site, starting from the moment of hiring; Reimbursement may be available for training and professional development; Public holidays, sick leave, birthday and social leave are higher than the norm; Stable, daytime hours, allowing for a good work-life balance; Stimulating challenges and excellent opportunities for advancement; Proximity to public transport; A warm and family-friendly atmosphere; Support, assistance and availability from your colleagues and superiors; A rewarding work environment and a stable, appreciative clientele; A family-owned, private, 100% Quebec-based company, a pioneer in the industry since 1988; Winner of the 2026 award as one of Canada's Best Managed Companies , for the 23rd consecutive year; Winner of the Consumer Choice Award Seal of Excellence for 2026, for the 23rd consecutive year. As an Executive Assistant, you will have the opportunity to: Assisting a member of senior management in their daily tasks, in the execution of their functions and responsibilities, by optimizing the monitoring of requests, correspondence, communications and daily deliverables; Ensure effective liaison and communication with all departments and residences across the province; Filter and prioritize calls, answer them or direct communications according to the nature of the request and decide which ones to forward to superiors in order to effectively support their interventions; Provide administrative support by creating analytical reports, dashboards, data visualizations, etc. Participate in the organization of events, meetings, gatherings and other events by ensuring the art of hospitality and the creation of memorable experiences for all stakeholders; Attend meetings to take notes on deliberations and prepare reports or minutes and carry out the necessary follow-ups; Ensure the logistical preparation of meetings, inquire about the topics to be put on the agenda and draft it, prepare the relevant documentation (visual presentation, dashboards), issue invitations, etc.; Organize the schedule by setting and confirming appointments and travel, anticipating and avoiding scheduling conflicts. Send necessary reminders to superiors regarding the schedule; To manage various administrative formalities independently, ensuring their ease and improvement, in order to reduce the workload. ...