The executive assistant provides organizational support to a member of senior management to maximize their time and efficiency. They provide the necessary support for the completion of mandates and ...
The executive assistant provides organizational support to a member of senior management to maximize their time and efficiency. They provide the necessary support for the completion of mandates and ...
Paralegal
Montreal, QC · On-site
... Assistant Secretary. Our team stands out for its expertise, rigor, and a strong culture of collaboration, where knowledge sharing, mutual support, and coordination with numerous internal partners are ...
Paralegal
Montreal, QC · On-site
... Assistant Secretary. Our team stands out for its expertise, rigor, and a strong culture of collaboration, where knowledge sharing, mutual support, and coordination with numerous internal partners are ...
Rental Assistant
Terrebonne, QC · On-site
They assist leasing consultants with sales tasks and ensure that leasing requests are met. They ... DEC in Marketing, DEP in Sales, DEP in Secretarial Studies or equivalent 1 to 2 years of experience ...
Rental Assistant
Terrebonne, QC · On-site
They assist leasing consultants with sales tasks and ensure that leasing requests are met. They ... DEC in Marketing, DEP in Sales, DEP in Secretarial Studies or equivalent 1 to 2 years of experience ...
Administrative Assistant
Boucherville, QC · On-site
The administrative assistant is responsible for daily follow-up with managers (occupancy rates ... Diploma of Vocational Studies (DEP) in office automation, secretarial studies, administration or ...
Administrative Assistant
Boucherville, QC · On-site
The administrative assistant is responsible for daily follow-up with managers (occupancy rates ... Diploma of Vocational Studies (DEP) in office automation, secretarial studies, administration or ...
Secretarial/Medical secretarial training * Bilingualism (spoken and written) * Good knowledge of Microsoft Office (Outlook, Excel, Word), computer skills * Thorough, methodical, detail-oriented, self ...
Secretarial/Medical secretarial training * Bilingualism (spoken and written) * Good knowledge of Microsoft Office (Outlook, Excel, Word), computer skills * Thorough, methodical, detail-oriented, self ...
Secretarial/Medical secretarial training * Bilingualism (spoken and written) * Good knowledge of Microsoft Office (Outlook, Excel, Word), computer skills * Thorough, methodical, detail-oriented, self ...
Secretarial/Medical secretarial training * Bilingualism (spoken and written) * Good knowledge of Microsoft Office (Outlook, Excel, Word), computer skills * Thorough, methodical, detail-oriented, self ...
Secretarial/Medical secretarial training * Bilingualism (spoken and written) * Good knowledge of Microsoft Office (Outlook, Excel, Word), computer skills * Thorough, methodical, detail-oriented, self ...
Secretarial/Medical secretarial training * Bilingualism (spoken and written) * Good knowledge of Microsoft Office (Outlook, Excel, Word), computer skills * Thorough, methodical, detail-oriented, self ...
Site Administrative Assistant
Quebec, QC · On-site
Positive energy and... • High school or college diploma in secretarial or office administration ... Assist the project manager and project engineer in drafting contracts, as well as entering and ...
Site Administrative Assistant
Quebec, QC · On-site
Positive energy and... • High school or college diploma in secretarial or office administration ... Assist the project manager and project engineer in drafting contracts, as well as entering and ...
Human Resources Assistant
Montreal, QC · On-site
... from the Secretary General, ICAO Staff Pension Committee. * Assist surviving beneficiaries ... following the death of a retiree or staff member, with applicable entitlements. Review ...
Human Resources Assistant
Montreal, QC · On-site
... from the Secretary General, ICAO Staff Pension Committee. * Assist surviving beneficiaries ... following the death of a retiree or staff member, with applicable entitlements. Review ...
Administrative Assistant
Quebec, QC · Hybrid
As an Administrative Assistant , you will play a key role in ensuring the smooth operation of the ... Holds a Diploma of Vocational Studies (DVS) in Secretarial Studies or an equivalent qualification;
Administrative Assistant
Quebec, QC · Hybrid
As an Administrative Assistant , you will play a key role in ensuring the smooth operation of the ... Holds a Diploma of Vocational Studies (DVS) in Secretarial Studies or an equivalent qualification;
Administrative Assistant
Quebec, QC · Hybrid
As an Administrative Assistant , you will play a key role in ensuring the smooth operation of the ... Holds a Diploma of Vocational Studies (DVS) in Secretarial Studies or an equivalent qualification;
Administrative Assistant
Quebec, QC · Hybrid
As an Administrative Assistant , you will play a key role in ensuring the smooth operation of the ... Holds a Diploma of Vocational Studies (DVS) in Secretarial Studies or an equivalent qualification;
Send checks received to the accounts payable department; * Assist the customer service team with ... Have 1 to 3 years of experience in secretarial and/or administrative support; * Know how to ...
Send checks received to the accounts payable department; * Assist the customer service team with ... Have 1 to 3 years of experience in secretarial and/or administrative support; * Know how to ...
The incumbent supports the general manager and all managers of a large caisse in carrying out various administrative support and secretarial tasks. Activities include overseeing the planning and ...
The incumbent supports the general manager and all managers of a large caisse in carrying out various administrative support and secretarial tasks. Activities include overseeing the planning and ...
Adjoint de direction - Executive Assistant: Remplacement de maternite (contrat 12 mois)
Montreal, QC · On-site
Diploma in Secretarial Studies, Administration or any other equivalent degree. * 4-5 years of work experience as an Executive Assistant supporting senior management. * Excellent interpersonal skills ...
Adjoint de direction - Executive Assistant: Remplacement de maternite (contrat 12 mois)
Montreal, QC · On-site
Diploma in Secretarial Studies, Administration or any other equivalent degree. * 4-5 years of work experience as an Executive Assistant supporting senior management. * Excellent interpersonal skills ...
As a Litigation Legal Assistant , you will play a vital role in our firm by providing top-tier ... Diploma in legal secretarial studies (an asset) * Minimum of 3 to 5 years experience in the legal ...
As a Litigation Legal Assistant , you will play a vital role in our firm by providing top-tier ... Diploma in legal secretarial studies (an asset) * Minimum of 3 to 5 years experience in the legal ...
... ); * Assist in the data input for training, statistic's, reports and studies; * Follow up on a regular basis with municipal representatives (Fire Chiefs, Municipal Managers, Secretary Treasurers ...
Quick apply
... ); * Assist in the data input for training, statistic's, reports and studies; * Follow up on a regular basis with municipal representatives (Fire Chiefs, Municipal Managers, Secretary Treasurers ...
CA$40K/yr
... ); * Assist in the data input for training, statistic's, reports and studies; * Follow up on a regular basis with municipal representatives (Fire Chiefs, Municipal Managers, Secretary Treasurers ...
CA$40K/yr
... ); * Assist in the data input for training, statistic's, reports and studies; * Follow up on a regular basis with municipal representatives (Fire Chiefs, Municipal Managers, Secretary Treasurers ...
... Assistant Department Director, the Administrative Technician's duties include in particular ... Possess a vocational diploma in secretarial studies or have relevant training or work experience;
Quick apply
... Assistant Department Director, the Administrative Technician's duties include in particular ... Possess a vocational diploma in secretarial studies or have relevant training or work experience;
Verify the accuracy of purchasing information and keep databases up to date. * Assist with ... Diploma of Vocational Studies (DEP) in Secretarial Studies, Accounting, Administration, or other ...
Verify the accuracy of purchasing information and keep databases up to date. * Assist with ... Diploma of Vocational Studies (DEP) in Secretarial Studies, Accounting, Administration, or other ...
Office Clerk
Boucherville, QC · On-site
As an administrative support assistant, you will have the opportunity to: Enter data to ensure our ... Minimum of one year of experience in a similar position DEP in office automation, secretarial ...
Office Clerk
Boucherville, QC · On-site
As an administrative support assistant, you will have the opportunity to: Enter data to ensure our ... Minimum of one year of experience in a similar position DEP in office automation, secretarial ...
Assistant Secretary information
What is an assistant secretary?
An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.
What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?
To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
What are some common challenges faced by an assistant secretary when managing communication among multiple departments?
Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.
What is the difference between Assistant Secretary vs Administrative Assistant?
| Aspect | Assistant Secretary | Administrative Assistant |
|---|---|---|
| Required Credentials | Bachelor's degree, relevant experience, sometimes specialized certifications | High school diploma or equivalent, some roles may require post-secondary education |
| Work Environment | Government agencies, large organizations, often in office settings | Office settings across various industries, including corporate and nonprofit |
| Employer & Industry Usage | Government departments, international organizations, large corporations | Businesses, nonprofits, government offices |
| Common Search & Comparison Intent | Understanding roles, qualifications, and responsibilities | Job duties, career path, and qualifications |
The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Quebec?
The most popular types of Secretary jobs in Quebec are:
What are popular job titles related to Assistant Secretary jobs in Quebec?
For Assistant Secretary jobs in Quebec, the most frequently searched job titles are:
What job categories do people searching Assistant Secretary jobs in Quebec look for?
The top searched job categories for Assistant Secretary jobs in Quebec are:
What cities in Quebec are hiring for Assistant Secretary jobs?
Cities in Quebec with the most Assistant Secretary job openings:
What are popular job titles related to Assistant Secretary jobs in QC?
For Assistant Secretary jobs in QC, the most frequently searched job titles are:
Full-time
Re-posted just now
Job description
Are you an efficient, organized, and considerate person who enjoys managing multiple projects simultaneously? If you'd like to be part of a family-run business with a human-centered mission, we encourage you to apply. The executive assistant provides organizational support to a member of senior management to maximize their time and efficiency. They provide the necessary support for the completion of mandates and objectives while respecting deadlines. Our future ray of sunshine is a trusted individual who will assist management daily in all their functions. Why join our team? Monetary reward programs ranging from $200 to $1500 per referral, unlimited! A full meal provided daily, lovingly cooked by our kitchen team; Mileage reimbursement for occasional travel; Free parking nearby; Soleil integration training is provided on-site, starting from the moment of hiring; Reimbursement may be available for training and professional development; Public holidays, sick leave, birthday and social leave are higher than the norm; Stable, daytime hours, allowing for a good work-life balance; Stimulating challenges and excellent opportunities for advancement; Proximity to public transport; A warm and family-friendly atmosphere; Support, assistance and availability from your colleagues and superiors; A rewarding work environment and a stable, appreciative clientele; A family-owned, private, 100% Quebec-based company, a pioneer in the industry since 1988; Winner of the 2026 award as one of Canada's Best Managed Companies , for the 23rd consecutive year; Winner of the Consumer Choice Award Seal of Excellence for 2026, for the 23rd consecutive year. As an Executive Assistant, you will have the opportunity to: Assisting a member of senior management in their daily tasks, in the execution of their functions and responsibilities, by optimizing the monitoring of requests, correspondence, communications and daily deliverables; Ensure effective liaison and communication with all departments and residences across the province; Filter and prioritize calls, answer them or direct communications according to the nature of the request and decide which ones to forward to superiors in order to effectively support their interventions; Provide administrative support by creating analytical reports, dashboards, data visualizations, etc. Participate in the organization of events, meetings, gatherings and other events by ensuring the art of hospitality and the creation of memorable experiences for all stakeholders; Attend meetings to take notes on deliberations and prepare reports or minutes and carry out the necessary follow-ups; Ensure the logistical preparation of meetings, inquire about the topics to be put on the agenda and draft it, prepare the relevant documentation (visual presentation, dashboards), issue invitations, etc.; Organize the schedule by setting and confirming appointments and travel, anticipating and avoiding scheduling conflicts. Send necessary reminders to superiors regarding the schedule; To manage various administrative formalities independently, ensuring their ease and improvement, in order to reduce the workload. ...