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Executive Administrator Jobs in Virginia (NOW HIRING)

Aretum

Executive Administrator - CISA

Mclean, VA · On-site +1

$85K - $105K/yr

As an Executive Administrator at ARETUM, you will provide high-level administrative support to senior executives and play a vital role in ensuring the smooth operation of CISA. ARETUM is known for ...

Aretum

Executive Administrator - CISA

Mclean, VA · On-site

$85K - $105K/yr

As an Executive Administrator at ARETUM, you will provide high-level administrative support to senior executives and play a vital role in ensuring the smooth operation of CISA. ARETUM is known for ...

Aretum

Executive Administrator - CISA

Mclean, VA · On-site

$85 - $115/hr

As an Executive Administrator at ARETUM, you will provide high-level administrative support to senior executives and play a vital role in ensuring the smooth operation of CISA. ARETUM is known for ...

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All JobsAdministrator JobsExecutive Administrator JobsExecutive Administrator Jobs in Virginia

Executive Administrator information

See Virginia salary details

$31.2K

$76.1K

$137.3K

How much do executive administrator jobs pay per year?

As of Sep 3, 2026, the average yearly pay for executive administrator in Virginia is $76,073.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,500.00 and $85,800.00 per year, depending on experience, location, and employer.

What is an executive administrator?

An executive administrator is responsible for handling the daily administrative tasks for a group of executive professionals. Your job duties include creating statistical reports for the executives, overseeing the daily activities of the executive office area, and developing meeting agendas for executive briefings. The educational qualifications for this career include an associate degree, although some employers prefer a bachelor’s degree in business administration. You need to have strong organizational skills and have experience working in an administrative position.

What are the key skills and qualifications needed to thrive as an executive administrator, and why are they important?

To thrive as an Executive Administrator, you need strong organizational skills, attention to detail, and experience with office management, often supported by a degree in business administration or a related field. Proficiency in office software like Microsoft Office Suite, scheduling systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving abilities set top performers apart in this position. These skills ensure efficient executive support, smooth office operations, and effective management of sensitive information.

How does an executive administrator typically manage competing priorities and last-minute requests from leadership?

Executive Administrators often juggle multiple high-priority tasks and must respond quickly to shifting demands from executives. Strong organizational skills, proactive communication, and the ability to reprioritize work efficiently are essential. Many rely on digital tools for scheduling, task management, and collaboration to stay ahead of rapid changes, while maintaining a clear line of communication with leadership to ensure critical deadlines are met. Adapting to fast-paced environments and anticipating leaders’ needs are key to thriving in this role.

Is an executive administrator a high position?

An executive administrator is a professional responsible for supporting high-level executives by managing schedules, communications, and administrative tasks. While it is a key role within an organization, it is generally considered a mid-level position rather than a senior or executive leadership role.
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Executive Administrator jobs near you
Infographic showing various Executive Administrator job openings in Virginia as of August 2026, with employment types broken down into 82% Full Time, 15% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution, with an average salary of $76,073 per year, or $36.6 per hour.

Executive Administrator

Virginia Living Museum, Inc

Newport News, VA • On-site

$45K - $55K/yr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 16 days ago

Job description

Who We Are
At Virginia Living Museum, we inspire people to discover, care for, and protect the natural world. Home to 1,100+ Virginia native species, we connect with our community through immersive experiences, innovative partnerships, and investments in sustainability.
Accredited by both the Association of Zoos and Aquariums (AZA) and the American Alliance of Museums (AAM), Virginia Living Museum is one of only fifteen institutions in the country to hold both distinctions. Community volunteers outnumber staff by approximately 8:1, extending our reach and strengthening our mission every day.
Our full-time employees enjoy a comprehensive benefits package, including 35 days of paid time off per year (9 holidays, a birthday, 10 vacation days, 12 sick days, and 3 personal days), fully paid life, short-term, and long-term disability insurance, dental coverage, and health insurance costs full or partially subsidized by the Museum. Additional benefits include a Flexible Spending Account (FSA) and the option to participate in a 401(k) retirement plan. Join this dynamic organizational culture to inspire and connect people with the natural world!
The Role
The Executive Administrator is a systems thinker, skilled in project management, and actively engaged and informed about current events at the Museum. Playing a critical role in facilitating communication processes with all stakeholders, the EA maintains full knowledge of the organization and day-to-day operations of the Museum. The EA provides high-level administrative support to the Executive Director, Board of Trustees and Committees, and senior staff. This position's priorities align with the VLM strategic plan's three core initiatives: immersive experiences, innovative partnerships, and investments for sustainability. This position reports to the Executive Director.
Qualifications
  • Excellent verbal and written communication skills, organizational skills, and attention to detail
  • Excellent analytical and research skills, with ability to gather, interpret, and synthesize information accurately and efficiently
  • Proven track record of success through results-oriented and goal-driven approaches
  • Strong self motivation. Ability to work independently with minimum direction and effectively oversee the work of others
  • Proven ability to build professional relationships through tact and diplomacy, excellent oral, written, and interpersonal communication skills
  • Demonstrates highly developed judgment, discretion, and ability to handle sensitive or confidential information appropriately
  • Bachelor's degree preferred
  • Minimum of three years of progressive responsibility in an administrative role
  • Extensive knowledge of office procedures, terminology, and equipment. Proficient with Microsoft Suite and Google Workspace. Familiarity with database software, preferred.

Duties and Responsibilities
Provide support, manage & maintain functions of the Museum Leadership Team and office
  • Be a positive enthusiastic ambassador of the Virginia Living Museum, supporting an exceptional guest experience through professional administrative excellence and communications
  • Optimize the Executive Director's calendar by reviewing and routing correspondence, gathering and analyzing information, and handling communications
  • Perform complex, diverse, and confidential administrative duties related to organizational policies and procedures
  • Collaborate on and support Museum wide initiatives
  • Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
  • Facilitate project progress by managing tasks or delegating to appropriate team members, actively driving results
  • Manage the Executive Director's schedule, including maintaining a calendar of appointments, meetings, and travel arrangements
  • Prepare, organize, and distribute timely Museum materials including leadership and All Staff meeting agendas and minutes, policy manuals and forms, Master Naming list, and accreditation documents for AAM & AZA, including mailing and follow up
  • Ensure all Museum insurance & contracts are compliant with organizational policies and meet financial objectives
  • Oversee and administer special projects assigned by the Executive Director, ensuring successful completion
  • Integrate volunteers and interns into workflows, providing clear guidance and ensuring a positive, meaningful experience

Provide administrative support to the Board of Trustees/Advisors and Endowment Committees
  • Coordinate, arrange, and prepare agendas, materials, and minutes for the Board of Trustees meetings and the Annual Meeting of the Corporation, to ensure smooth and efficient proceedings
  • Oversee the planning and execution of Board & Committee meetings, including coordinating catering and arrangements, and setup

Requirements
  • Ability to work occasional evenings/weekends
  • Must be able to hear and speak clearly to effectively communication with team members, guests, Board Members, and stakeholders
  • Physical requirements include medium work:
    • Exert up to 40 pounds of force occasionally
    • Exert up to 30 pounds of force frequently
    • Exert up to 10 pounds of force constantly to move objects
  • Must be able stand for extended periods of time and move about on foot to accomplish tasks
  • Must be able to stoop, kneel, crouch, crawl, reach, push, pull, lift, grasp, feel, and utilize repetitive motions
  • Must have close visual acuity to perform activities including, but not limited to, preparing and analyzing data, transcribing, viewing a computer, and extensive reading

Supervision Exercised: High indirect authority
Salary Description
$45,000 - $55,000/year

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