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Executive Admin Jobs in Riverside, CA (NOW HIRING)

Westcliff University

Executive Administrator

Irvine, CA · On-site

$120K - $140K/yr

We are seeking a full-time Executive Administrator to provide high-level support to the CEO and oversee key administrative and office management functions. This role is vital to ensuring daily ...

Westcliff University

Executive Administrator

Irvine, CA · Hybrid

$120K - $140K/yr

We are seeking a full-time Executive Administrator to provide high-level support to the CEO and oversee key administrative and office management functions. This role is vital to ensuring daily ...

Westcliff University

Executive Administrator

Irvine, CA · On-site

$120K - $140K/yr

We are seeking a full-time Executive Administrator to provide high-level support to the CEO and oversee key administrative and office management functions. This role is vital to ensuring daily ...

Power Plus

Executive Adminstrator

Anaheim, CA · On-site

$27 - $30/hr

The Executive Sales Administrator is a highly organized, detail-oriented professional with strong technical aptitude and a service-minded approach to supporting sales operations. This role provides ...

Power Plus

Executive Adminstrator

Anaheim, CA · On-site

$27 - $30/hr

The Executive Sales Administrator is a highly organized, detail-oriented professional with strong technical aptitude and a service-minded approach to supporting sales operations. This role provides ...

POWER PLUS

Executive Sales Administrator

Anaheim, CA · On-site

$27 - $30/hr

The Executive Sales Administrator is a highly organized, detail-oriented professional with strong technical aptitude and a service-minded approach to supporting sales operations. This role provides ...

Ultimate LLC

Executive Assistant (Direct Hire)

Irvine, CA · Hybrid

$84K - $100K/yr

The Executive Administrator serves as a key partner to leadership, helping manage priorities, streamline processes, and maintain a professional, well-functioning office environment within a hybrid ...

Epic Healthcare

Executive Director

Santa Ana, CA

$120K - $130K/yr

Executive Director/Administrator - Assisted Living Facility Position Overview: We are seeking a dynamic and experienced Executive Director Director/Administrator to lead our dedicated team and ...

JM Temporary Services & Affiliates

Be Seen First

Executive Secretary II

San Bernardino, CA · On-site

$25 - $28/hr

Looking for an Experienced Executive Secretary II Must have prior working experience for a CEO, CFO ... JM Temporary Services & Affiliates, Inc., dba JM Staffing, JM Medi-Stat is proud to be an equal ...

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All JobsAdmin JobsExecutive Admin JobsExecutive Admin Jobs in Riverside, CA

Executive Admin information

See Riverside, CA salary details

$32.9K

$80.1K

$144.5K

How much do executive admin jobs pay per year?

As of Jun 11, 2026, the average yearly pay for executive admin in Riverside, CA is $80,051.00, according to ZipRecruiter salary data. Most workers in this role earn between $59,500.00 and $90,200.00 per year, depending on experience, location, and employer.

What do admin executives do?

Admin executives, often called administrative executives or assistants, manage office operations by handling correspondence, scheduling meetings, organizing files, and supporting executives with various administrative tasks. They typically use office software like Microsoft Office and require strong organizational and communication skills.

What is the difference between Executive Admin vs Administrative Assistant?

AspectExecutive AdminAdministrative Assistant
Required CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, healthcare, education
Employer & Industry UsageUsed in corporate, finance, legal sectors for supporting executivesCommon across industries for general administrative support
Common Search & ComparisonOften compared for higher-level support rolesMore entry-level, support-focused

The main difference between an Executive Admin and an Administrative Assistant lies in their scope of responsibilities and the level of support provided. Executive Admins typically handle more complex tasks, coordinate with top executives, and require a higher level of experience. Administrative Assistants perform general administrative duties across various departments and industries. Both roles are essential for organizational efficiency, but the Executive Admin usually operates in a more strategic capacity supporting senior leadership.

What are some common challenges Executive Admins face in supporting multiple executives simultaneously?

Executive Admins often juggle the demands of several high-level leaders, which can lead to conflicting priorities and urgent tasks. Staying organized, proactive communication, and managing time effectively are essential to ensure that each executive’s needs are met without sacrificing quality. Building strong relationships and understanding each executive’s preferences can help streamline workflows and reduce stress. The role often requires quick problem-solving and adaptability in a fast-paced environment.

Is EA a dead-end job?

An Executive Assistant (EA) role is typically a stepping stone that can lead to higher administrative, managerial, or specialized positions within an organization. Many EAs develop skills in communication, organization, and technology that support career advancement, making it a valuable and evolving career path rather than a dead-end job.

What is the role of an executive admin?

An executive admin provides high-level administrative support to executives or senior managers, managing schedules, coordinating meetings, handling correspondence, and preparing reports. They often use tools like calendar software and require strong organizational and communication skills to ensure efficient office operations.

What are the key skills and qualifications needed to thrive as an Executive Admin, and why are they important?

To thrive as an Executive Admin, you need strong organizational abilities, attention to detail, and proficiency in office management, often supported by experience or a degree in business administration. Familiarity with calendar management software, Microsoft Office Suite, and communication tools is typically required. Excellent interpersonal skills, discretion, and proactive problem-solving set outstanding Executive Admins apart. These skills ensure executives are supported efficiently, sensitive information is handled appropriately, and business operations run smoothly.

What are the highest paying admin jobs?

Executive assistants and administrative managers often earn the highest salaries among administrative roles, especially those supporting C-level executives or managing large teams. Specialized skills, such as proficiency in project management tools and industry-specific knowledge, can also lead to higher pay. Salaries vary based on experience, industry, and location, with executive support roles typically offering the highest compensation.

What are Executive Admins?

Executive Admins, also known as Executive Administrative Assistants, are professionals who provide high-level administrative support to executives and senior management. Their responsibilities typically include managing schedules, organizing meetings, handling communications, preparing reports, and coordinating travel arrangements. They play a crucial role in ensuring the executive's day-to-day activities run smoothly and efficiently. In addition to administrative tasks, Executive Admins often act as a liaison between executives and other staff or external partners. Strong organizational, communication, and problem-solving skills are essential for success in this role.
What are the most commonly searched types of Admin jobs in Riverside, CA? The most popular types of Admin jobs in Riverside, CA are:
What are popular job titles related to Executive Admin jobs in Riverside, CA? For Executive Admin jobs in Riverside, CA, the most frequently searched job titles are:
What job categories do people searching Executive Admin jobs in Riverside, CA look for? The top searched job categories for Executive Admin jobs in Riverside, CA are:
What cities near Riverside, CA are hiring for Executive Admin jobs? Cities near Riverside, CA with the most Executive Admin job openings:
Executive Admin jobs near you
Executive Administrator - HYBRID

Executive Administrator - HYBRID

AIS Insurance Specialists

Irvine, CA • On-site, Remote

$63K - $117K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 days ago

Job description

Overview
Executive Administrator - HYBRID
AIS Insurance Specialists
While this position is posted as Executive Administrator - HYBRID, the internal job title at AIS is Executive Administrator.
Amazing Opportunity
Excellent corporate career opportunity! We are currently recruiting a dedicated, service-oriented professional who is interested in an executive administration career in our Irvine, CA office.
An in-person interview may be required during the hiring process
Salary Pay Range
$84,000-$100,000
The expected base salary for this position will vary depending on a number of factors, including relevant experience, skills and location.
Job Summary
This role provides advanced, confidential administrative support to the CEO and executive leadership team. Serves as a key administrative point of contact to support executive operations, communication, and resolve issues. This is a hybrid role requiring in-office presence and plays an important role in maintaining a well-organized, professional corporate office environment.
Responsibilities
Executive and Administrative Support:
  • Relieve executives of administrative details, usually of confidential and time-sensitive matters.
  • Provide administrative support to executives, including complex calendar management, meeting coordination, and correspondence handling.
  • Prepare, compile, and distribute reports and presentations; maintain master spreadsheets for reporting.
  • Maintain a working knowledge of Company operations, policies, and organizational procedures to effectively support leadership.
  • Reconcile bi-monthly timesheets for the corporate team and process required adjustments in UKG. Process marketing invoices in accordance with established procedures for payment.
  • Manage executive and corporate expense reporting by administering, reviewing, and reconciling expenses in Concur in accordance with company policies.
  • Complete ad hoc reports, mail merges, research, and miscellaneous projects for Executives, Sales, and Marketing depts.

Communication and Correspondence:
  • Serve as a primary point of contact for internal and external communications on behalf of the executives.
  • Draft, edit, and proofread correspondence, reports, and other written materials.
  • Respond to inquiries and provide backup coverage for phones as needed.
  • Ensure communications are professional, timely, and aligned with company standards.
  • Assist with special projects and initiatives assigned by executives, including research, data analysis, and coordination with other team members.
  • Support the handling of escalated customer complaints and executive-level inquiries, including matters involving VIP customers, by coordinating information, facilitating resolution, and providing assistance to executives as needed.

Content Development and Internal Communications:
  • Apply cross-functional knowledge and expertise to ensure consistency in messaging, tone, and brand standards.
  • Partner with cross-functional teams to develop targeted communication for specific audiences.
  • Develops messaging and communications strategies for key initiatives and business changes/impacts.
  • Support the development and coordination of team member communications and change management initiatives related to business updates, leadership messaging, and organizational changes.

Event and Meeting Coordination:
  • Coordinate logistics for company events, meetings, and conferences, including scheduling invitations and catering.
  • Manage the purchase and distribution of corporate gifts, logo wear, and gift cards.

Office Operations and Facilities:
  • Oversee day-to-day administrative operations of the corporate office to ensure a professional, efficient, and well-organized work environment.
  • Provide administrative and operational support to executives and the management team, ensuring office processes align with business needs.
  • Manage office operations and facilities by overseeing supplies and equipment procurement, inventory oversight, and vendor coordination, ensuring compliance with health and safety regulations to maintain a safe working environment.
  • Coordination of the delivery of office services, including maintenance, repairs, cleaning, security, and utilities, in partnership with internal teams, building management, and external service providers.
  • Maintain office refreshments and amenities by monitoring inventory levels, coordinating replenishment, and ensuring common areas are presentable following daily operations or business events.

Travel Arrangements:
  • Arrange executive travel, including flights, accommodations, transportation, and preparing itineraries.
  • Reconcile travel-related invoices in accordance with company policy.

Qualifications
  • Advanced proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Publisher.
  • Strong understanding of executive support practices, organizational procedures, and confidentiality requirements.
  • Ability to operate with a high degree of independence, judgment and discretion.
  • Excellent written communication skills, including writing, editing, and proofreading for diverse audiences.
  • Strong organizational, interpersonal, and relationship-building skills with the ability to work across functions.
  • Ability to analyze and improve administrative processes, prioritize workload, and manage multiple competing priorities.
  • Experience with digital communication platforms, content management systems, and data presentation tools.
  • Strong project management, problem-solving, and critical-thinking skills.
  • Flexibility and adaptability in a fast-paced, changing environment.

Education/Experience
  • Bachelor's Degree preferred but not required.
  • Bachelor's Degree in the field of Communications or related field of study.
  • Minimum five (5) years of directly related administrative or executive support experience, or an equivalent combination of education and experience.
  • Experience supporting senior or executive-level leadership in a corporate environment.

Work-from-home requirements
  • Designated workspace free from noise and other distractions.
  • Remote office internet connection via Internet Service Provider (ISP) or Cable Modem.
  • High-speed internet access required.

About the Company
Why choose a career at AIS?
Auto Insurance Specialists has been offering quality insurance products to California residents for over 55 years and since 2006 has expanded its online sales and service capabilities across all 50 states. Our team will encourage you to grow, make time to have fun, and work together to make great things happen. We embrace the strengths and values of each team member. We believe in having diverse perspectives where everyone is included, to serve customers from all walks of life.
We care about our people, and we mean it. We reward our talented professionals with a competitive salary, and a variety of benefits to help our team members reach their health, retirement, and professional goals.
Learn more about us here: https://www.aisinsurance.com/jobs
AIS is an independently-operated and wholly-owned subsidiary of Mercury Casualty Company, a California corporation. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, or local law.
Perks and Benefits
What We Offer
  • Competitive compensation
  • Paid time off (vacation time, sick time, paid Company holidays, volunteer hours)
  • Incentive bonus programs (potential for holiday bonus, referral bonus, and performance-based bonus)
  • Medical, dental, vision, life, and pet insurance
  • 401 (k) retirement savings plan with company match
  • Engaging work environment
  • Promotional opportunities
  • Education assistance
  • Professional and personal development opportunities
  • Company recognition program
  • Health and wellbeing resources, including free mental wellbeing therapy/coaching sessions, child and eldercare resources, and more

Apply today for a career at AIS as an Executive Administrator!
Pay Range
USD $63,410.00 - USD $117,348.00 /Yr.

Apply