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Executive Admin Jobs in San Rafael, CA (NOW HIRING)

Security Level 5

Executive Admin

San Francisco, CA · On-site

$80 - $130/hr

Managing the CEO's Calendar and Communications * Helping with admin tasks such as expenses, booking trips, making appointments, etc * Meeting support: helping polish and prep documents, slide decks ...

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Scadea Solutions Inc

Jira Admin

San Francisco, CA · On-site

Scadea Solutions is a global talent acquisition and executive search company. We work exclusively ... Jira Admin Location: SFO, CA Duration: 6 months GC or Citizens only 1 2+ year of Jira Systems Admin ...

Addison Group

Executive Assistant

San Francisco, CA · On-site

$91K - $99K/yr

Executive Assistant / Senior Administrator Location (city, state): San Francisco, CA (Hybrid) Industry: Professional Services / Consulting Pay: $91,000 - $99,000 / year base Benefits: This position ...

Aurelius Systems

Executive Assistant

San Francisco, CA · On-site

Aurelius Systems is hiring an Executive Assistant to work directly alongside our founders and ... Veteran with military admin, personnel, or S-1 background * Experience administering SaaS stacks ...

Aurelius Systems

Executive Assistant

San Francisco, CA · On-site

$90K - $120K/yr

Aurelius Systems is hiring an Executive Assistant to work directly alongside our founders and ... Veteran with military admin, personnel, or S-1 background * Experience administering SaaS stacks ...

Aurelius Systems

Executive Assistant

San Francisco, CA · On-site

$90K - $120K/yr

Aurelius Systems is hiring an Executive Assistant to work directly alongside our founders and ... Veteran with military admin, personnel, or S-1 background * Experience administering SaaS stacks ...

Aurelius Systems

Executive Assistant

San Francisco, CA · On-site

$65 - $95/hr

Aurelius Systems is hiring an Executive Assistant to work directly alongside our founders and ... Veteran with military admin, personnel, or S-1 background * Experience administering SaaS stacks ...

Aurelius Systems

Executive Assistant

Sonoma, CA · On-site

Aurelius Systems is hiring an Executive Assistant to work directly alongside our founders and ... Veteran with military admin, personnel, or S-1 background * Experience administering SaaS stacks ...

Aurelius Systems

Executive Assistant

Alameda, CA · On-site

Aurelius Systems is hiring an Executive Assistant to work directly alongside our founders and ... Veteran with military admin, personnel, or S-1 background * Experience administering SaaS stacks ...

Buck Institute

Executive Assistant

Novato, CA · On-site

$95 - $115/hr

POSITION SUMMARY The Buck Institute is seeking an Executive Assistant to support the Chief ... Backup Admin Lab Coordinators as needed. * Demonstrate strong customer service skills in ...

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All JobsAdmin JobsExecutive Admin JobsExecutive Admin Jobs in San Rafael, CA

Executive Admin information

See San Rafael, CA salary details

$35.1K

$85.5K

$154.4K

How much do executive admin jobs pay per year?

As of Sep 4, 2026, the average yearly pay for executive admin in San Rafael, CA is $85,533.00, according to ZipRecruiter salary data. Most workers in this role earn between $63,500.00 and $96,400.00 per year, depending on experience, location, and employer.

What is an executive admin?

Executive Admins, also known as Executive Administrative Assistants, are professionals who provide high-level administrative support to executives and senior management. Their responsibilities typically include managing schedules, organizing meetings, handling communications, preparing reports, and coordinating travel arrangements. They play a crucial role in ensuring the executive's day-to-day activities run smoothly and efficiently. In addition to administrative tasks, Executive Admins often act as a liaison between executives and other staff or external partners. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an executive admin?

To thrive as an Executive Admin, you need strong organizational abilities, attention to detail, and proficiency in office management, often supported by experience or a degree in business administration. Familiarity with calendar management software, Microsoft Office Suite, and communication tools is typically required. Excellent interpersonal skills, discretion, and proactive problem-solving set outstanding Executive Admins apart. These skills ensure executives are supported efficiently, sensitive information is handled appropriately, and business operations run smoothly.

What are some common challenges executive admins face in supporting multiple executives simultaneously?

Executive Admins often juggle the demands of several high-level leaders, which can lead to conflicting priorities and urgent tasks. Staying organized, proactive communication, and managing time effectively are essential to ensure that each executive’s needs are met without sacrificing quality. Building strong relationships and understanding each executive’s preferences can help streamline workflows and reduce stress. The role often requires quick problem-solving and adaptability in a fast-paced environment.

What is the difference between Executive Admin vs Administrative Assistant?

AspectExecutive AdminAdministrative Assistant
Required CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, healthcare, education
Employer & Industry UsageUsed in corporate, finance, legal sectors for supporting executivesCommon across industries for general administrative support
Common Search & ComparisonOften compared for higher-level support rolesMore entry-level, support-focused

The main difference between an Executive Admin and an Administrative Assistant lies in their scope of responsibilities and the level of support provided. Executive Admins typically handle more complex tasks, coordinate with top executives, and require a higher level of experience. Administrative Assistants perform general administrative duties across various departments and industries. Both roles are essential for organizational efficiency, but the Executive Admin usually operates in a more strategic capacity supporting senior leadership.

What do executive administrators do?

Executive administrators provide high-level support to executives by managing schedules, coordinating meetings, handling correspondence, and preparing reports. They often use office software and require strong organizational and communication skills to ensure efficient operations within an organization.

What are the most commonly searched types of Admin jobs in San Rafael, CA?

The most popular types of Admin jobs in San Rafael, CA are:

What are popular job titles related to Executive Admin jobs in San Rafael, CA?

For Executive Admin jobs in San Rafael, CA, the most frequently searched job titles are:

What job categories do people searching Executive Admin jobs in San Rafael, CA look for?

The top searched job categories for Executive Admin jobs in San Rafael, CA are:

What cities near San Rafael, CA are hiring for Executive Admin jobs?

Cities near San Rafael, CA with the most Executive Admin job openings:

Executive Admin jobs near you
Infographic showing various Executive Admin job openings in San Rafael, CA as of August 2026, with employment types broken down into 1% Internship, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 83% Physical, 4% Hybrid, and 13% Remote job distribution, with an average salary of $85,533 per year, or $41.1 per hour.

Executive Admin

Security Level 5

San Francisco, CA • On-site

$80 - $130/hr

Other

Medical, Dental, Vision, Retirement

Posted 3 days ago

New

Key responsibilities

  • Manage the CEO's calendar and communications.

  • Assist with administrative tasks such as expenses, booking trips, and making appointments.

  • Support meetings by preparing documents, polishing presentations, and drafting short communications for the CEO.

Job description

About Security Level 5

Security Level 5 is a Bay Area AI security nonprofit working with AI labs and US intelligence agencies to defend frontier models from priority nation-state-level threats. We move fast, and we're tripling headcount this year.

The Mission

We’re hiring for what's plausibly the most difficult, urgent, and interesting challenge in AI security engineering this decade (for humans, at least): designing and building the first datacenter purpose-built to Security Level 5, the standard for defending frontier AI labs against attackers with the resources of a nation-state and billion-dollar budgets. We're working on the first SL5 components this year and aiming for an at-scale SL5 datacenter build in 2027.

We wrote the first version of the standard with input from CISOs and senior security staff at the frontier labs, and US security and intelligence officials. Now we're designing the SL5 architectures purpose-built for frontier AI workloads, and standing up the reference tech stack to guide labs' buildouts. This stack has to hold against nation-states, not destroy researchers' productivity, not cost more than labs can pay, and ship in 2-3 years.

What you’d work on

  • Managing the CEO’s Calendar and Communications

  • Helping with admin tasks such as expenses, booking trips, making appointments, etc

  • Meeting support: helping polish and prep documents, slide decks, etc

  • Proof reading & drafting short bits of writing for the CEO, eg on emails or outreach tasks

  • Helping prioritise tasks / keep an eye out for ‘dropped balls’ on slack/email/task trackers

You'd be a fit if you

  • Take pride in being exceptionally detail oriented and conscientious in all your work.

  • Stay unflappable when priorities change fast, and can hold many moving pieces without dropping any.

  • Treat confidentiality as second nature and are at ease supporting an organization working on sensitive national-security-adjacent material

  • Are proactive and low-ego — you spot the thing that needs doing and do it, rather than waiting to be asked

  • Are exceptionally organized and calm under a shifting schedule, including complex multi-timezone and international travel

  • Communicate crisply in writing and can draft in someone else's voice

  • Thrive in an early-stage, build-it-as-we-go environment and are comfortable with ambiguity and standing up new processes

  • Are technically fluent enough to work in modern tools (calendar, docs, expense, project, and communication platforms) and to pick up new ones quickly

  • Care about the mission and want your operational work to compound into something that matters

Logistics

Bay Area, in-person. This role's base salary range is $80,000 - $130,000 USD per year. We are open to part-time (paid on a per-hour basis) or remote setups are possible for this role. Part-time or remote agreements may have different compensation than the above. We may be open to paying exceptional and/or highly experienced employees more than this. For full time roles, we will provide full benefits, including healthcare, dental, vision, 401k match, and more.

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