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Assistant Admin Jobs in San Rafael, CA (NOW HIRING)

Hedy Holmes Staffing Services

Be Seen First

Admin Assistant

Oakland, CA · On-site

$30/hr

Administrative Assistant - Night Shift Pay Rate: Up to $30.00/hour Location: Oakland, CA Schedule: Monday-Friday | 5:00 PM-3:30 AM (Night Shift) Position Summary We are seeking a dependable and ...

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CHOC

Temp Admin Assistant

Fairfield, CA · On-site

$25/hr

Position Summary The Temporary Administrative Assistant provides professional front-desk support and general administrative assistance to ensure the efficient operation of CHOC's corporate office.

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All JobsAdmin JobsAssistant Admin JobsAssistant Admin Jobs in San Rafael, CA

Assistant Admin information

See San Rafael, CA salary details

$13

$23

$34

How much do assistant admin jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for assistant admin in San Rafael, CA is $23.46, according to ZipRecruiter salary data. Most workers in this role earn between $19.28 and $26.01 per hour, depending on experience, location, and employer.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

The top skills for an assistant admin include strong organizational and multitasking abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient management of administrative tasks, coordination, and support within an office environment.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and supporting office operations. They often use office software like Microsoft Office and may handle tasks related to customer service, data entry, and coordinating meetings.

What are the most commonly searched types of Admin jobs in San Rafael, CA?

The most popular types of Admin jobs in San Rafael, CA are:

What cities near San Rafael, CA are hiring for Assistant Admin jobs?

Cities near San Rafael, CA with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in San Rafael, CA as of August 2026, with employment types broken down into 2% As Needed, 71% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,789 per year, or $23.5 per hour.

Assistant Administrator - AH

Front Porch Communities and Services

San Francisco, CA • On-site

Other

Re-posted 17 days ago

Job description

Bethany Center-AH

Assistant Administrator - Full Time/Day Shift

Pay Range: $ 29.58- $35.00

Summary:

Assists the Housing Administrator (Affordable Housing for Seniors) ensuring the efficient and safe management of the residential property and community operations are consistent with established standards and practices.

The Assistant Housing Administrator is responsible for assisting the Housing Administrator (Property Manager) in ensuring the efficient and safe management of the residential property and community operations consistent with established standards and practices by performing the following duties personally, in the absence of a Housing Administrator, or through other employees. Cantonese speaking preferred.

Responsibilities

  • The Assistant Housing Administrator performs general office duties
  • Assists with accounts receivable and payable as directed by the Housing Administrator
  • Maintains updated waiting list of applicants
  • The Assistant Housing Administrator writes and distributes the monthly community newsletter
  • Maintains a master calendar of appointments, resident functions and events
  • Generally assist the Housing Administrator with tasks as assigned
  • The Assistant Housing Administrator must attend meetings and seminars as required.

Knowledge, Skills, and Abilities

  • Minimum of 1-3 years of professional clerical experience in an office setting
  • Ability to use occupancy, financial and maintenance software programs being utilized by affordable housing communities (Yardi)

Education and Qualifications

  • Bachelor's degree or equivalent preferred, such as a Bachelor's degree in progress or a combination of education, training and related professional experience

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Front Porch is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws. Final candidates must successfully complete a pre-employment physical, physical abilities test, drug screen and Department of Justice Criminal background clearance.




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