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Assistant Admin Jobs in San Rafael, CA (NOW HIRING)

Procyon TS

Executive Assistant/Admin

San Francisco, CA · On-site

The Executive Assistant provides high-level administrative support to company executives, ensuring efficient operation and effective communication within the organization. This role involves handling ...

AppleOne

HR Admin Assistant

Novato, CA

$28/hr

  • Medical

  • Dental

  • Vision

  • Retirement

The HR Admin Assistant will provide hands-on administrative support across onboarding, compliance postings, employee materials, benefits administration, invoice processing, department supplies, file ...

Sutter Health

Admin Assistant

Oakland, CA

$33.58 - $47.01/hr

We are so glad you are interested in joining Sutter Health! Organization: ABSMC-Alta Bates Summit Med Center Position Overview: Provides a variety of professional clerical and administrative support ...

Bish's RV

Sales Admin

Fairfield, CA

$22 - $25/hr

  • Medical

  • Dental

  • Vision

  • Life

Set up the customers with the fiancé team and assist when needed * Act as a delivery coordinator to ensure everything is ready and accurate for hand-off * Provide ongoing support to the sales and ...

BISHS RV INC

Sales Admin

Fairfield, CA

$22 - $25/hr

Set up the customers with the fiancé team and assist when needed * Act as a delivery coordinator to ensure everything is ready and accurate for hand-off * Provide ongoing support to the sales and ...

Bish's RV

Sales Admin

Fairfield, CA · On-site

$22 - $25/hr

  • Medical

  • Dental

  • Vision

  • Life

... Admin. This role supports the sales and finance teams by coordinating deliveries, ensuring ... Set up the customers with the fiancé team and assist when needed * Act as a delivery coordinator ...

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All JobsAdmin JobsAssistant Admin JobsAssistant Admin Jobs in San Rafael, CA

Assistant Admin information

See San Rafael, CA salary details

$13

$23

$34

How much do assistant admin jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for assistant admin in San Rafael, CA is $23.46, according to ZipRecruiter salary data. Most workers in this role earn between $19.28 and $26.01 per hour, depending on experience, location, and employer.

What are the roles of an admin assistant?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing correspondence, and assisting with communication. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, answering phones, and coordinating communication within an office. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

An assistant admin typically needs strong organizational skills, effective communication abilities, and proficiency with office software such as Microsoft Office or Google Workspace. Attention to detail and the ability to multitask are also essential for managing administrative tasks efficiently.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the most commonly searched types of Admin jobs in San Rafael, CA?

The most popular types of Admin jobs in San Rafael, CA are:

What cities near San Rafael, CA are hiring for Assistant Admin jobs?

Cities near San Rafael, CA with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in San Rafael, CA as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,789 per year, or $23.5 per hour.

Executive Assistant/Admin

Procyon TS

San Francisco, CA • On-site

Other

Re-posted yesterday

Job description

Position Overview:
The Executive Assistant provides high-level administrative support to company executives, ensuring efficient operation and effective communication within the organization. This role involves handling confidential and time-sensitive material, preparing reports, scheduling meetings, and managing executive's calendars.
Key Responsibilities:
  • Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for executives.
  • Communication: Serve as the point of contact between executives, employees, clients, and external partners. Handle phone calls, emails, and other correspondence.
  • Documentation: Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Meeting Support: Organize and prepare for meetings, including gathering materials, setting up equipment, and taking minutes.
  • Travel Coordination: Arrange travel plans, itineraries, and accommodations for executives. Handle travel reimbursements and expense reports.
  • Project Management: Assist in the planning and execution of various projects and initiatives. Track progress and ensure deadlines are met.
  • Confidentiality: Maintain discretion and confidentiality in handling sensitive information.
  • Office Management: Oversee office supplies inventory, equipment maintenance, and liaise with vendors and service providers.
  • Event Planning: Organize company events, conferences, and executive off-sites.
Skills and Qualifications:
  • Education: Bachelor's degree preferred.
  • Experience: Minimum of 3-5 years in an executive assistant or similar administrative role.
  • Technical Proficiency: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Communication Skills: Excellent verbal and written communication skills.
  • Organizational Skills: Strong organizational and time-management abilities. Attention to detail is crucial.
  • Problem-Solving: Ability to anticipate needs, identify issues, and develop effective solutions.
  • Interpersonal Skills: Professional demeanor, with the ability to interact effectively with various stakeholders.
  • Flexibility: Willingness to adapt to changing priorities and handle multiple tasks simultaneously.
  • Discretion: High level of confidentiality and integrity in handling sensitive information.
Work Environment:
  • This position typically works in an office environment but may require occasional travel or extended hours.

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