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Assistant Admin Jobs in San Rafael, CA (NOW HIRING)

Ascend

Administrative Assistant

San Rafael, CA

$24 - $25/hr

- The Resident Administrator will primarily focus on assisting the Resident Manager supporting the ... Organize and review files for accuracy * Assist with vacancy and recertification files at the ...

Ascend

Lease Administrator

San Francisco, CA · On-site

$19 - $20/hr

Ascend Talent Solutions - The Property Administrator will primarily focus on assisting the Resident ... Maintain office filing system including vacancy files * Assist new residents with move-in procedure

U.S. Renal Care

Clinical Coordinator (RN)

Oakland, CA · On-site

$90 - $125/hr

This position assumes full responsibility for the dialysis clinic in the absence of the Administrator. Growth * Assist with clinical and operational processes to improve patient health and minimize ...

San Rafael Land Company

Be Seen First

Accounting Administrator

Mill Valley, CA · On-site

$72K - $80K/yr

San Rafael Land Company, LLC is looking for an Accounting Administrator to assist with large ongoing construction project, including general accounting functions, property portfolios, and office ...

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Assistant Admin information

See San Rafael, CA salary details

$13

$23

$34

How much do assistant admin jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for assistant admin in San Rafael, CA is $23.46, according to ZipRecruiter salary data. Most workers in this role earn between $19.28 and $26.01 per hour, depending on experience, location, and employer.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

The top skills for an assistant admin include strong organizational and multitasking abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient management of administrative tasks, coordination, and support within an office environment.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and supporting office operations. They often use office software like Microsoft Office and may handle tasks related to customer service, data entry, and coordinating meetings.

What are the most commonly searched types of Admin jobs in San Rafael, CA?

The most popular types of Admin jobs in San Rafael, CA are:

What cities near San Rafael, CA are hiring for Assistant Admin jobs?

Cities near San Rafael, CA with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in San Rafael, CA as of August 2026, with employment types broken down into 2% As Needed, 71% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,789 per year, or $23.5 per hour.

WeID Lead Admin Assistant

University of California San Francisco

San Francisco, CA • On-site

Full-time

Posted 17 days ago

University Of California San Francisco rating

7.8

Company rating: 7.8 out of 10

Based on 13 frontline employees who took The Breakroom Quiz

237th of 631 rated colleges and universities

Job description

**This position requires the following certifications:

  • Possess a valid California Driver's License with no other restrictions other than corrective lenses
  • California Notary Certification 

Lead Administrative Professional - WeID Program

The Lead Administrative Professional serves as a key member of the UCSF Police Department's WeID Program, providing advanced administrative, identification, security, and operational support services to the UCSF community and authorized affiliates. This position plays a vital role in ensuring the efficiency, integrity, and effectiveness of WeID operations while delivering exceptional customer service and supporting departmental objectives.

Under the general direction of the UCSF Police Department WeID Supervisor-Technical Services Division, the incumbent functions as the lead administrative professional for the program, coordinating daily operations and performing the full range of responsibilities associated with the WeID Administrative Assistant III role. The position serves as a subject matter expert for WeID systems, processes, and policies and may lead training initiatives, process improvement efforts, and special projects.

Required:

  • High school graduation
  • Four years of related administrative experience or an equivalent combination of education and experience
  • Proficiency with Microsoft Office software, including Outlook, Word and Excel, PowerPoint, and Internet Explorer
  • Knowledge of basic accounting principles
  • Demonstrated English language composition and editing skills
  • Excellent organizational skills and strong attention to detail
  • Proven ability to work in a fast-paced, deadline-oriented environment
  • Demonstrated ability to appropriately handle confidential material
  • Ability to work effectively and accurately with a high volume of transactions and under time constraints
  • Demonstrated record of excellent attendance, reliability and problem-solving skills
  • Possess a valid California Driver's License with no other restrictions other than corrective lenses
  • Notary License

Preferred:

  • Familiarity with Microsoft Excel, Filemaker Pro, Livescan, Badging Software, and Oracle.
  • Experience with UC Personnel transactions, policies, andprocedures
  • Five (5) or more years of progressively responsible administrative or operational experience.
  • Advanced proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
  • Experience developing advanced Excel workbooks, formulas, reporting dashboards, and operational analytics.
  • Experience working with identity management, access control, security, credentialing, or related systems, including ProWatch, LiveScan (DOJ backgrounds), and related IAM programs.
  • Experience developing standard operating procedures, training materials, and process documentation.
  • Demonstrated ability to lead projects, coordinate cross-functional initiatives, and train or mentor staff.
  • Strong analytical, organizational, problem-solving, and communication skills.
  • Experience working in a higher education, healthcare, public safety, security, or similarly regulated environment.

  • %

    of time

    Essential Function (Yes/No)

    Key Responsibilities

    (To be completed by Supervisor)

    40

    Y

    We ID Program, LiveScan (DOJ background) and Notary:maintain campus ID card system,including verifying identities, takingphotos, issuing ID cards, maintaining electronic records, and performing data entry; fingerprint and process fingerprints for employee candidates; provide notaryservices; and schedule appointments for all 3 services. Update and maintain business operating systems, Prowatch and badge inventory databases daily.

    Daily reconciliation and deposit of cash, credit cards and check payments for all three services.

    5

    Y

    Administrative Support: Assist with special projects, including implementing mailings, sending correspondence, drafting letters, appointment scheduling, preparing Supply Equipment Request Forms, and other standardized accounting forms; provide direct. management support, including photocopying, faxing, data entryand data gathering. Maintaining office equipment, Inventory, and purchase supplies. Maintain and order set division files.

    5

    Y

    Administrative coordination, including desk coverage, answering phones and triaging callsappropriately, distribution of mail and other general administrative support services

    50

    Y

    Operational Leadership and Program Support

    • Serve as the lead administrative professional for the WeID Program, providing operational guidance, support, and coordination for daily activities.
    • Assist with workload distribution, workflow management, and service delivery to ensure operational efficiency and continuity.
    • Assist with development, implementation, and maintenance of operational procedures, standard operating guidelines, and best practices to support consistent and effective service delivery.
    • Lead or participate in special projects, process improvement initiatives, and departmental programs designed to enhance operational performance.

    Identification, Security, and Credentialing Services

    • Issue and manage UCSF identification badges for faculty, learners, staff, authorized affiliates, and other approved populations in accordance with established policies and security requirements.
    • Conduct Live Scan electronic fingerprinting for pre-employment screening, background investigations, and other authorized purposes.
    • Perform ink fingerprinting services for specialized employee groups and regulatory compliance requirements, including Patriot Act-related and other mandated processes.
    • Provide notary public services to the UCSF community and affiliated individuals.

    Systems Administration and Technical Expertise

    • Serve subject matter expert for WeID operational systems, including identity management, access control, badging, biometric enrollment, scheduling, and payment platforms.
    • Generate monthly, quarterly, and annual reports as needed.
    • Provide advanced troubleshooting, workflow guidance, and resolution of complex operational and system-related issues impacting service delivery.
    • Maintain data integrity and ensure adherence to security, privacy, and compliance standards.

    Reporting, Analysis, and Operational Planning

    • Develop, maintain, and analyze operational reports, dashboards, and performance metrics used to monitor service volumes, staffing utilization, transaction trends, and program effectiveness.
    • Identify trends, opportunities for improvement, and operational risks, providing data-driven recommendations to support planning and decision-making.
    • Support leadership through the preparation of reports, analyses, and operational summaries.

    Collaboration and Stakeholder Engagement

    • Serve as a liaison between WeID operations and campus partners, including Human Resources, Information Technology, Security Operations, the Registrar's Office, and departmental leadership.
    • Collaborate with stakeholders to resolve operational issues, implement business processes, and improve service delivery.
    • Foster positive working relationships and promote a customer-focused service environment.

    Training and Staff Development

    • Coordinate and facilitate staff onboarding, training, mentoring, and knowledge transfer activities.
    • Develop and maintain training materials, process documentation, and operational resources.
    • Provide guidance on policy interpretation, system workflows, and operational problem-solving.

    Administrative and Compliance Responsibilities

    • Perform a broad range of administrative functions, including customer service, records management, data entry, scheduling, and maintenance of confidential information.
    • Exercise a high degree of independent judgment in prioritizing operational issues, determining appropriate resolutions, and escalating matters based on service impact, compliance requirements, and organizational risk.
    • Ensure compliance with university policies, departmental procedures, and applicable federal, state, and local regulations.
    • Maintain the highest standards of professionalism, confidentiality, and customer service.

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