ZipRecruiter

Log In

1

Assistant Admin Jobs in San Rafael, CA (NOW HIRING)

Ascend

Administrative Assistant

San Rafael, CA

$24 - $25/hr

- The Resident Administrator will primarily focus on assisting the Resident Manager supporting the ... Organize and review files for accuracy * Assist with vacancy and recertification files at the ...

Pbf Energy

Senior Admin Associate, HSSE

Martinez, CA · On-site

$28.26 - $47.43/hr

Senior Admin Associate, HSSE PBF Energy Inc. (NYSE:PBF) is one of the largest independent refiners ... Keeps a list of all charges for the contractor safety coordinator. * Assist department manager with ...

PBF Energy

Senior Admin Associate, HSSE

Martinez, CA · On-site

$28.26 - $47.43/hr

Senior Admin Associate, HSSE PBF Energy Inc. (NYSE:PBF) is one of the largest independent refiners ... Keeps a list of all charges for the contractor safety coordinator. * Assist department manager with ...

Ascend

Lease Administrator

San Francisco, CA · On-site

$19 - $20/hr

Ascend Talent Solutions - The Property Administrator will primarily focus on assisting the Resident ... Maintain office filing system including vacancy files * Assist new residents with move-in procedure

FOCUSKPI INC

Be Seen First

Admin Specialist and Receptionist

San Francisco, CA · On-site

$23 - $29/hr

FocusKPI is seeking an Admin Specialist and Receptionist (Receptionist + EA) to join one of our ... Handle shipments (Create lab/tracking/receiving) Executive Assistant (EA): * Provide clerical ...

FOCUSKPI INC

Be Seen First

Admin Specialist and Receptionist

San Francisco, CA · On-site

$23 - $29/hr

FocusKPI is seeking an Admin Specialist and Receptionist (Receptionist + EA) to join one of our ... Handle shipments (Create lab/tracking/receiving) Executive Assistant (EA): * Provide clerical ...

Ascend

HR Administrator

San Francisco, CA · On-site

$70K - $80K/yr

The HR Administrator will primarily focus on supporting the Human Resources team. With excellent ... Responsibilities Include: * Assist with processing payroll - reviewing timesheets in Rippling and ...

previous pagenext page

Showing results 21-40

All JobsAdmin JobsAssistant Admin JobsAssistant Admin Jobs in San Rafael, CA

Assistant Admin information

See San Rafael, CA salary details

$13

$23

$34

How much do assistant admin jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for assistant admin in San Rafael, CA is $23.46, according to ZipRecruiter salary data. Most workers in this role earn between $19.28 and $26.01 per hour, depending on experience, location, and employer.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the roles of an admin assistant?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing correspondence, and assisting with communication. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the top 3 skills of an assistant admin?

An assistant admin typically needs strong organizational skills, effective communication abilities, and proficiency with office software such as Microsoft Office or Google Workspace. Attention to detail and the ability to multitask are also essential for managing administrative tasks efficiently.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, answering phones, and coordinating communication within an office. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What are the most commonly searched types of Admin jobs in San Rafael, CA?

The most popular types of Admin jobs in San Rafael, CA are:

What cities near San Rafael, CA are hiring for Assistant Admin jobs?

Cities near San Rafael, CA with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in San Rafael, CA as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,789 per year, or $23.5 per hour.

Administrative Assistant

Ascend

San Rafael, CA

$24 - $25/hr

Full-time

Medical, Dental, Vision

Re-posted 18 days ago

Ascend Transportation rating

8.1

Company rating: 8.1 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

Job Description – The Resident Administrator will primarily focus on assisting the Resident Manager supporting the properties with vacancy and recertification requirements in the support of audit preparation or reduction of vacancies. The Resident Administrator will also work with tenants resolving issues and executing on special requests. The successful Resident Administrator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Resident Administrator include the following:
Responsibilities:
  • Provide day-to-day assistance at properties
  • Collect rent and serve late notices
  • Ensure proper annual resident recertification procedure
  • Maintain office filing system including vacancy files
  • Assist new residents with move-in procedure
  • Update and maintain applicant database
  • Organize and review files for accuracy
  • Assist with vacancy and recertification files at the properties
  • Coordinate, publicize, and calendar events for the properties
  • Meet regularly with supervisor to address any issues
Position Requirements
  • Bilingual - Spanish and English
  • 1 years of previous administrative experience with knowledge of California landlord/tenant law and Fair Housing a real plus!
  • Proficient in Microsoft Word, Excel, and Outlook.
  • Professional, reliable, flexible and have a positive, can-do attitude.
  • Excellent attention to detail with strong customer service skills and ability to prioritize
  • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
  • Strong interest in real estate and non-profits!
Education
  • High School diploma required; Associates degree preferred.
Benefits
  • PST, Medical, Dental, Vision, and Commuter
Compensation
  • $24 - $25/hrly

What Ascend Transportation employees say

Pay

Hours and flexibility

Workplace

Get the full story on Breakroom