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Executive Admin Jobs in Virginia (NOW HIRING)

XMSTART

Executive Admin (EA)

Chantilly, VA · On-site

XMSTART is looking to add an experienced and strategic full-time Executive Administration to our team, in Chantilly, VA . This position is 100% Onsite. The Customer requires a highly organized and ...

NEXT Oncology

EXECUTIVE ADMIN ASSISTANT

Fairfax, VA · On-site

The Executive Assistant will perform clerical duties for physicians at NEXT Oncology.Minimum Qualification:* High School Diploma, Associate Degree and/or certificate program preferred * Five year ...

XMSTART

Executive Admin (EA)

Chantilly, VA · On-site

XMSTART is looking to add an experienced and strategic full-time Executive Administration to our team, in Chantilly, VA . This position is 100% Onsite. The Customer requires a highly organized and ...

XMSTART Inc

Executive Admin (EA)

Chantilly, VA · On-site

XMSTART is looking to add an experienced and strategic full-time Executive Administration to our team, in Chantilly, VA . This position is 100% Onsite. The Customer requires a highly organized and ...

XMSTART

Executive Admin (EA)

Chantilly, VA · On-site

XMSTART is looking to add an experienced and strategic full-time Executive Administration to our team, in Chantilly, VA . This position is 100% Onsite. The Customer requires a highly organized and ...

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Executive Admin information

What is an executive admin?

Executive Admins, also known as Executive Administrative Assistants, are professionals who provide high-level administrative support to executives and senior management. Their responsibilities typically include managing schedules, organizing meetings, handling communications, preparing reports, and coordinating travel arrangements. They play a crucial role in ensuring the executive's day-to-day activities run smoothly and efficiently. In addition to administrative tasks, Executive Admins often act as a liaison between executives and other staff or external partners. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an executive admin?

To thrive as an Executive Admin, you need strong organizational abilities, attention to detail, and proficiency in office management, often supported by experience or a degree in business administration. Familiarity with calendar management software, Microsoft Office Suite, and communication tools is typically required. Excellent interpersonal skills, discretion, and proactive problem-solving set outstanding Executive Admins apart. These skills ensure executives are supported efficiently, sensitive information is handled appropriately, and business operations run smoothly.

What are some common challenges executive admins face in supporting multiple executives simultaneously?

Executive Admins often juggle the demands of several high-level leaders, which can lead to conflicting priorities and urgent tasks. Staying organized, proactive communication, and managing time effectively are essential to ensure that each executive’s needs are met without sacrificing quality. Building strong relationships and understanding each executive’s preferences can help streamline workflows and reduce stress. The role often requires quick problem-solving and adaptability in a fast-paced environment.

What is the difference between Executive Admin vs Administrative Assistant?

AspectExecutive AdminAdministrative Assistant
Required CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, healthcare, education
Employer & Industry UsageUsed in corporate, finance, legal sectors for supporting executivesCommon across industries for general administrative support
Common Search & ComparisonOften compared for higher-level support rolesMore entry-level, support-focused

The main difference between an Executive Admin and an Administrative Assistant lies in their scope of responsibilities and the level of support provided. Executive Admins typically handle more complex tasks, coordinate with top executives, and require a higher level of experience. Administrative Assistants perform general administrative duties across various departments and industries. Both roles are essential for organizational efficiency, but the Executive Admin usually operates in a more strategic capacity supporting senior leadership.

What do executive administrators do?

Executive administrators provide high-level support to executives by managing schedules, coordinating meetings, handling correspondence, and preparing reports. They often use office software and require strong organizational and communication skills to ensure efficient operations within an organization.

What are the most commonly searched types of Admin jobs in Virginia?

The most popular types of Admin jobs in Virginia are:

What are popular job titles related to Executive Admin jobs in Virginia?

For Executive Admin jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Executive Admin jobs in Virginia look for?

The top searched job categories for Executive Admin jobs in Virginia are:

What cities in Virginia are hiring for Executive Admin jobs?

Cities in Virginia with the most Executive Admin job openings:

What are popular job titles related to Executive Admin jobs in VA?

For Executive Admin jobs in VA, the most frequently searched job titles are:

Executive Admin jobs near you
Infographic showing various Executive Admin job openings in Virginia as of August 2026, with employment types broken down into 88% Full Time, 8% Part Time, and 4% Contract. Highlights an 85% Physical, 3% Hybrid, and 12% Remote job distribution.

Executive Admin (EA)

Chantilly, VA • On-site

XMSTART
See more jobs at XMSTARTexternal

Full-time

Re-posted 26 days ago

Job description

XMSTART is looking to add an experienced and strategic full-time Executive Administration to our team, in Chantilly, VA. This position is 100% Onsite.

The Customer requires a highly organized and detailed-orientate Executive Administration (EA) at the intermediate level to provide comprehensive administrative support, and coordinate, integrate, and execute various administrative functions for the Systems Engineering Directorate (SED). This position is ideal for a motivated individual who thrives in fast-paced environments and is eager to contribute to mission-critical operations.

As an EA specialist, you ensure seamless operational support through scheduling, correspondence management, travel coordination, and records management, in accordance with organizational directives and policies.

Requirements

Security Clearance Requirements:

  • Active TS/SCI clearance with CI Poly
  • Reinvestigation date within 7 years if not an active NRO employee

Education:

  • HS diploma required
  • Bachelor's degree (preferred)

Qualifications:

  • 5-10+ years of relevant experience
  • Experience with managing email, calendars, and events through Microsoft Outlook
  • Strong organizational and critical thinking skills
  • Strong interpersonal and communication skills

Responsibilities:

  • Scheduling & Coordination: Manage and coordinate activities, appointments, and meetings, ensuring the seamless execution of the senior executive's daily agenda.
  • Conference Room & Event Management: Maintain and manage conference room calendars, organize telephone conferences, and facilitate messaging.
  • Travel Management: Arrange and coordinate travel, including itinerary planning, processing vouchers, and securing VIP parking arrangements.
  • Documentation & Correspondence: Conduct administrative reviews of briefings and correspondence for grammar and formatting. Draft, proofread, edit, and coordinate correspondence.
  • Records & Configuration Management: Provide support to the SED Program Record Office (PRO) for records management in accordance with NRO Directive 56-1. Ensure execution of configuration management plans for identified SED and NRO products.
  • Onboarding & Offboarding Support: Assist with in-processing and out-processing of Contractor and Government personnel. Prepare required documentation, including check-in sheets, badge requests, NRO Account Action Process (NAAP) requests, and SED Tech Requests.
  • Stakeholder Engagement: Interface with the NRO Corporate Front Office, greet and escort visitors, and prepare background information for meetings.
  • Mail & Office Operations: Retrieve, sort, and distribute incoming mail, faxes, and other documents. Arrange for the delivery of outgoing mail/packages.
  • Resource Management: Assist in ordering supplies/equipment and arranging office equipment repairs.
  • Career Service Panel Tracking: Track and manage Career Service Panel dates and deadlines to ensure compliance with organizational processes.

Preferred Qualifications:

  • Excellent oral and written communication skills
  • Strong written correspondence skills
  • Ability to synthesize complex actions and adhere to tight deadlines
  • Ability to work independently with minimal supervision.
  • Deliver on commitments be reliable, highly organized and structured

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