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Digitization Assistant Jobs (NOW HIRING)

University of Dayton

Digitization Assistant

Dayton, OH · On-site

Digitization Assistant Job No: 503638 Work Type: Staff Full Time (1500 hours or greater) Location: Dayton, OH Category: University Staff Department: Info Systems & Digital Access - 240130 Pay Grade ...

San Francisco Art Institute

Digital Assistant

New York, NY · On-site

$18.68 - $23.35/hr

What This Position is All About As the Fifth Avenue Club Assistant, you are client focused and take ... Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or ...

Wing Assistant

Digital Marketing Assistant

About the Role The Digital Marketing Assistant plays a crucial role in supporting our marketing team in executing digital marketing strategies and campaigns. This position is ideal for someone who is ...

San Francisco Art Institute

Digital Assistant

New York, NY · On-site

$18.68 - $23.35/hr

What This Position is All About As the Fifth Avenue Club Assistant, you are client focused and take ... Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or ...

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Digitization Assistant information

What are some common challenges faced by a Digitization Assistant, and how can they be addressed?

Digitization Assistants often encounter challenges such as handling fragile or deteriorating documents, maintaining accuracy during data entry, and managing large volumes of files efficiently. To address these, it's important to follow established preservation guidelines, double-check digital records for errors, and utilize organizational tools or software for workflow management. Collaborating closely with archivists, librarians, and IT staff also helps ensure that digitization projects run smoothly and that digital assets are securely stored and easily accessible.

What are the key skills and qualifications needed to thrive as a Digitization Assistant, and why are they important?

To thrive as a Digitization Assistant, you need attention to detail, organizational skills, and a basic understanding of archival or library practices, often supported by a high school diploma or relevant coursework. Familiarity with digitization hardware (such as scanners), image editing software, and digital asset management systems is typically required. Strong communication, time management, and problem-solving abilities help you collaborate effectively and manage multiple projects. These skills ensure the accurate preservation, cataloging, and accessibility of digital records, which are essential for supporting organizational information needs.

What is the difference between Digitization Assistant vs Data Entry Clerk?

AspectDigitization AssistantData Entry Clerk
Required CredentialsHigh school diploma or equivalent; familiarity with digital toolsHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice or remote; involves working with digital files and scanning equipmentOffice setting; primarily entering data into databases or spreadsheets
Employer & Industry UsageLibraries, archives, government agencies, and corporationsBusinesses, healthcare, retail, and administrative offices
Common Search & Comparison IntentUnderstanding roles related to digital data processingData entry tasks and clerical work

The Digitization Assistant focuses on converting physical documents into digital formats, often working with scanning and digital tools. In contrast, a Data Entry Clerk primarily inputs data into systems, focusing on accuracy and speed. While both roles involve handling data, the Digitization Assistant emphasizes digital conversion processes, whereas the Data Entry Clerk centers on data input and management.

What are Digitization Assistants?

Digitization Assistants are professionals who help convert physical documents, images, or artifacts into digital formats. They typically work in libraries, archives, museums, or other organizations that manage large collections of physical materials. Their responsibilities may include scanning, data entry, organizing digital files, and ensuring the quality and accuracy of digital records. Digitization Assistants play a vital role in preserving historical and valuable materials, making them more accessible and searchable for researchers and the public.
More about Digitization Assistant jobs
What cities are hiring for Digitization Assistant jobs? Cities with the most Digitization Assistant job openings:
What are the most commonly searched types of Digitization jobs? The most popular types of Digitization jobs are:
What states have the most Digitization Assistant jobs? States with the most job openings for Digitization Assistant jobs include:
What job categories do people searching Digitization Assistant jobs look for? The top searched job categories for Digitization Assistant jobs are:
Digitization Assistant jobs near you
Infographic showing various Digitization Assistant job openings in the United States as of June 2026, with employment types broken down into 5% Locum Tenens, 29% As Needed, 10% Full Time, 14% Temporary, and 42% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
Digitization Assistant

Digitization Assistant

The University of Dayton

Dayton, OH

Other

Posted 14 days ago

University Of Dayton rating

8.4

Company rating: 8.4 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

77th of 539 rated colleges and universities

Job description

Digitization Assistant

Apply now Job No: 503638
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: University Staff
Department: Info Systems & Digital Access - 240130
Pay Grade: 8 - Non Exempt
Advertised: June 10, 2026
Applications close: July 05, 2026

Position Summary:

Help us make our rare and unique library collections discoverable online for students and scholars at the University of Dayton and beyond! As the Digitization Assistant you will support scanning, digital file preparation, and metadata entry as part of the Libraries' digitization and digital preservation initiatives. Apply today!

Provides hands-on support for digitization and digital preservation initiatives within the University Libraries. The Digitization Assistant is responsible for carrying out daily scanning, digital file preparation, and metadata entry, ensuring that projects meet established technical and quality standards. This position increases the Libraries' capacity to provide access to high-interest, unique, and rare materials from our Marian Library, Archives and Special Collections. The Digitization Assistant also supervises and trains student employees in digitization best practices, quality control, and metadata creation. By contributing to digital project workflows and maintaining careful attention to detail, the Digitization Assistant plays a vital role in advancing digital scholarship, supporting teaching and research, and enhancing the visibility of the University's distinctive collections.

Minimum Qualifications:

*High school diploma, GED, or equivalent combination of education and experience.
*Basic computer literacy, including experience navigating file systems and organizing files and folders, using email and web-based applications, and performing routine tasks in Microsoft Office, such as entering data in Excel or creating and editing Word documents.
*Ability to follow established workflows, written procedures, and technical guidelines with consistency and accuracy.
*Clear and effective written and verbal communication skills, including the ability to ask questions, summarize information, and document work.
*Ability to stay organized, manage tasks, and maintain attention to detail in day-to-day work.
*Ability to work independently and as part of a collaborative team.

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

*Associate's or bachelor's degree, preferably in library science, information technology, digital media, or related field.
*Experience with digitization equipment such as flatbed scanners, overhead cameras, or audiovisual capture tools.
*Familiarity with metadata standards (e.g., Dublin Core, MODS, MARC) and an understanding of their role in discovery and preservation.
*Experience training or supervising student employees.
*Knowledge of digital preservation practices and workflows.
*Experience with image editing, OCR, and PDF processing tools.
*Familiarity with web-based collection platforms (e.g., Digital Commons, Omeka, institutional repositories).
*Ability to learn new software tools and technologies relevant to digitization work.
*Interest in emerging technologies in libraries, archives, and digital scholarship.

Special Instructions to Applicants:

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.

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