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Digitization Assistant Jobs in New York (NOW HIRING)

San Francisco Art Institute

Digital Assistant

New York, NY

$18.68 - $23.35/hr

What This Position is All About As the Fifth Avenue Club Assistant, you are client focused and take ... Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or ...

San Francisco Art Institute

Digital Assistant

New York, NY · On-site

$18.68 - $23.35/hr

What This Position is All About As the Fifth Avenue Club Assistant, you are client focused and take ... Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or ...

The Gersh Agency

Assistant to Digital Agents

New York, NY · On-site

$21/hr

About the role Gersh is seeking an ambitious Assistant to support two Agents within the Digital department at our New York City office. Digital manages everything from brand partnerships to affiliate ...

The Gersh Agency

Assistant to Digital Agents

New York, NY · On-site

$21/hr

About the role Gersh is seeking an ambitious Assistant to support two Agents within the Digital department at our New York City office. Digital manages everything from brand partnerships to affiliate ...

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Digitization Assistant information

What are some common challenges faced by a digitization assistant, and how can they be addressed?

Digitization Assistants often encounter challenges such as handling fragile or deteriorating documents, maintaining accuracy during data entry, and managing large volumes of files efficiently. To address these, it's important to follow established preservation guidelines, double-check digital records for errors, and utilize organizational tools or software for workflow management. Collaborating closely with archivists, librarians, and IT staff also helps ensure that digitization projects run smoothly and that digital assets are securely stored and easily accessible.

What are the key skills and qualifications needed to thrive as a digitization assistant, and why are they important?

To thrive as a Digitization Assistant, you need attention to detail, organizational skills, and a basic understanding of archival or library practices, often supported by a high school diploma or relevant coursework. Familiarity with digitization hardware (such as scanners), image editing software, and digital asset management systems is typically required. Strong communication, time management, and problem-solving abilities help you collaborate effectively and manage multiple projects. These skills ensure the accurate preservation, cataloging, and accessibility of digital records, which are essential for supporting organizational information needs.

What is the difference between Digitization Assistant vs Data Entry Clerk?

AspectDigitization AssistantData Entry Clerk
Required CredentialsHigh school diploma or equivalent; familiarity with digital toolsHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice or remote; involves working with digital files and scanning equipmentOffice setting; primarily entering data into databases or spreadsheets
Employer & Industry UsageLibraries, archives, government agencies, and corporationsBusinesses, healthcare, retail, and administrative offices
Common Search & Comparison IntentUnderstanding roles related to digital data processingData entry tasks and clerical work

The Digitization Assistant focuses on converting physical documents into digital formats, often working with scanning and digital tools. In contrast, a Data Entry Clerk primarily inputs data into systems, focusing on accuracy and speed. While both roles involve handling data, the Digitization Assistant emphasizes digital conversion processes, whereas the Data Entry Clerk centers on data input and management.

What is a digitization assistant?

Digitization Assistants are professionals who help convert physical documents, images, or artifacts into digital formats. They typically work in libraries, archives, museums, or other organizations that manage large collections of physical materials. Their responsibilities may include scanning, data entry, organizing digital files, and ensuring the quality and accuracy of digital records. Digitization Assistants play a vital role in preserving historical and valuable materials, making them more accessible and searchable for researchers and the public.
What are the most commonly searched types of Digitization jobs in New York? The most popular types of Digitization jobs in New York are:
What are popular job titles related to Digitization Assistant jobs in New York? For Digitization Assistant jobs in New York, the most frequently searched job titles are:
What job categories do people searching Digitization Assistant jobs in New York look for? The top searched job categories for Digitization Assistant jobs in New York are:
What cities in New York are hiring for Digitization Assistant jobs? Cities in New York with the most Digitization Assistant job openings:
Digitization Assistant jobs near you
Infographic showing various Digitization Assistant job openings in New York as of July 2026, with employment types broken down into 77% Full Time, and 23% Part Time. Highlights an 100% In-person job distribution.

Digitization Assistant

American Museum of Natural History

Manhattan, NY • On-site

$45K/yr

Full-time, Part-time

Posted 6 days ago

Job description

Posting Details
Position Information
Position Title
Digitization Assistant
Department
Invertebrate Zoology - 011
Position Summary
The American Museum of Natural History is one of the world's preeminent scientific and cultural institutions, and has as its mission to discover, interpret, and disseminate information about human cultures, the natural world, and the universe through a wide-ranging program of scientific research, education, and exhibition.
The Invertebrate Zoology department is seeking a full-time Digitization Assistant to handle all primary digitization tasks for an NSF grant-funded digitization project, as well as to train interns on the grant and facilitate their participation. The Digitization Assistant will also coordinate with other departmental staff involved in the grant.
Job duties include, but are not limited to:
  • Handle digitization tasks, including specimen preparation and imaging, image quality checks, metadata population and cleanup, georeferencing, and coordination with the Museum Specialist for Mollusca.
  • Train part-time interns on the grant in assigned digitization tasks and facilitate their work.

The expected salary for the Digitization Assistant is $45,000/annual. This position is overtime-eligible and the AMNH offers an extensive benefits package designed to meet the needs of our dedicated and diverse community.
Pay will be determined based on several factors. The hiring range for the position at commencement is based on the type of work and the scope of responsibilities. The salary and placement offered is based on a number of individualized factors, including, but not limited to, skills, knowledge, training, education, credentials, areas of specialization, and depth and scope of experience.
Minimum Qualifications
  • High School Diploma or equivalent.
  • One year collections digitization experience.
  • Experience with specimen handling and imaging.
  • Experience with natural history collections (e.g., zoological, botanical).

Preferred Qualifications
  • Two years digitization experience with EMu.
  • Two years experience working with natural history collections and databases.

Physical Demands
  • Must be able to remain in a stationary position (sitting or standing) for prolonged periods.
  • Must be able to occasionally lift up to 20 pounds.
  • Must be able to move about the Museum campus.
  • Positioning/change of positioning: Must be able to frequently position oneself/body to accomplish job duties.
    • Balancing: Maintaining body equilibrium to prevent falling.
    • Exerting up to 50 pounds of force occasionally and up to 20 pounds of force frequently. May include any of the following:
      • Pushing: Using upper extremities to press against something with steady force to thrust forward, downward, or outward.
      • Pulling: Using upper extremities to exert force in order to drag, haul, or tug objects in a sustained motion.
      • Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position.

Category
Full-Time/Term
Total Number of Scheduled Hours Per Pay Period
Union Status
Non-Union
FLSA
Non-Exempt
Expected Salary Minimum
$45,000/annual
Expected Salary Maximum
$45,000/annual
EEO Statement
The American Museum of Natural History is an Equal Opportunity Employer. The Museum does not discriminate with respect to employment, or admission or access to Museum facilities, programs or activities on the basis of race, creed, color, religion, age, disability, marital status, partnership status, gender (including sexual harassment), sex, sexual orientation, gender identity, gender expression, genetic information, pregnancy and lactation accommodations, alienage or citizenship status, current or former participation in the uniformed services, status as a veteran, caregiver, pre-employment marijuana testing, sexual and reproductive health decisions, salary history, national or ethnic origin, height, weight, or on account of any other basis prohibited by applicable City, State, or Federal law. Additional protections are afforded in employment based on arrest or conviction record, status as a victim of domestic violence, stalking and sex offenses, unemployment status, and credit history, in each case to the extent provided by law.
Quick Link
https://careers.amnh.org/postings/4862
Posting Detail Information
Posting Number
GS1032P
Open Date
07/31/2026
Close Date
Open Until Filled
Yes
Special Instructions to Applicants

Apply