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Contract Event Planner Jobs in Virginia (NOW HIRING)

KBR, Inc.

Conferencing Manager

Chantilly, VA · On-site

$88K - $120K/yr

This is a contingent position based upon contract award. KBR is seeking a highly motivated and ... Provide oversight to the conferencing team for planning, organizing and executing events such as ...

KBR

Conferencing Manager

Chantilly, VA

$88K - $120K/yr

This is a contingent position based upon contract award. KBR is seeking a highly motivated and ... Provide oversight to the conferencing team for planning, organizing and executing events such as ...

Marriott

Special Events Sales Manager

Hume, VA · On-site

... Event Planner's experience. Attends regular department planning with the appropriate staff and for ... proposal, writing contract, customer correspondence). Supports the property's proactive and ...

Seneca Holdings

Event Manager

Chantilly, VA · On-site

In this role, the Event Manager is responsible for planning, coordinating, and executing chaplain ... Must have a DOD Secret Level Clearance within six months of the contract start date, and maintain ...

ICF

Event Marketing Specialist

Reston, VA · On-site

Maintain records for event budgets, contracts, timelines, and post-event reporting. Minimum Qualifications: * Bachelor's degree required. * 3+ years of experience in event planning, or marketing and ...

FORKIDS INC

Event Support Specialist

Chesapeake, VA · On-site

$21.63 - $28.84/hr

... the planning and logistical execution of fundraising events, donor engagement activities, and ... related contracts, including venues, catering, audio-visual services, event rentals, and other ...

FORKIDS INC

Event Support Specialist

Chesapeake, VA · On-site

$21.63 - $28.84/hr

... the planning and logistical execution of fundraising events, donor engagement activities, and ... related contracts, including venues, catering, audio-visual services, event rentals, and other ...

Wine Industry Expo

Event Sales Manager

Leesburg, VA · On-site

$60 - $80/hr

... planning meetings. * Develop new wedding, corporate, and private-event business through prospecting, networking, and relationship building. * Create proposals, negotiate contracts, collect deposits ...

Fleetwood Farm Winery

Event Sales Manager

Leesburg, VA · On-site

... planning meetings. * Develop new wedding, corporate, and private-event business through prospecting, networking, and relationship building. * Create proposals, negotiate contracts, collect deposits ...

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Showing results 21-40

All JobsContract Event Planner JobsContract Event Planner Jobs in Virginia

Contract Event Planner information

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How much do contract event planner jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for contract event planner in Virginia is $30.19, according to ZipRecruiter salary data. Most workers in this role earn between $23.85 and $35.05 per hour, depending on experience, location, and employer.

What is a contract event planner?

Contract event planners are professionals who are hired on a temporary or project basis to organize and manage events such as conferences, weddings, corporate meetings, or parties. Unlike full-time staff, they typically work independently or through an agency and handle all aspects of event planning, including budgeting, vendor coordination, logistics, and on-site management. Their role is to ensure events run smoothly and meet the client's objectives, drawing on their expertise and network of contacts. Contract event planners offer flexibility and specialized skills, making them a popular choice for clients with occasional or unique event needs.

What does a contract event planner do?

Contract event planners are independent contractors hired to organize and coordinate all the aspects of an event. In this role, you discuss the needs and expectations of your client concerning the size and other details of the event. If the venue has not been chosen, your first responsibility is to help your client find a location to hold the event. Then you research and book various vendors that can provide the look and feel that your client wants, such as caterers, florists, and DJs or live bands. Open communication with your client throughout the planning process is essential to ensure that the details are approved and on budget. Many contract event planners are also expected to attend the event and assist with any issues that arise on that day.

What are the key skills and qualifications needed to thrive as a contract event planner, and why are they important?

To thrive as a Contract Event Planner, you need expertise in project management, budgeting, logistics, and strong knowledge of the events industry, often supported by a degree in hospitality or a related field. Familiarity with event management software (such as Cvent or Eventbrite), vendor management platforms, and, in some cases, certifications like the Certified Meeting Professional (CMP) designation is valuable. Exceptional organizational skills, creativity, negotiation abilities, and effective communication help you stand out by ensuring seamless event execution and client satisfaction. These competencies are crucial for managing complex events, meeting client expectations, and delivering memorable experiences within deadlines and budgets.

How does a contract event planner typically coordinate with vendors and clients during the planning process?

As a contract event planner, you will act as the main point of contact between clients and various vendors such as caterers, venues, and audiovisual teams. This involves regular communication to clarify client expectations, negotiate contracts, and ensure timelines are met. You'll often use project management tools and attend site visits to oversee progress and troubleshoot any issues. Strong organizational skills and proactive communication are essential for ensuring all parties are aligned and that the event runs smoothly.

What is the difference between Contract Event Planner vs Freelance Event Coordinator?

AspectContract Event PlannerFreelance Event Coordinator
CredentialsEvent planning certifications, relevant experienceEvent planning experience, certifications optional
Work EnvironmentTypically hired for specific projects, often through agencies or companiesSelf-employed, manages multiple clients independently
Employer/Industry UsageUsed by event planning firms, corporations, and agenciesCommon among independent professionals and small businesses
Search/Comparison IntentLooking for contractual event planning rolesSeeking freelance event coordination opportunities

The main difference is that Contract Event Planners are usually hired through agencies or companies for specific projects, often requiring formal certifications. Freelance Event Coordinators operate independently, managing multiple clients without employer oversight. Both roles involve event organization, but their work arrangements and employment structures differ.

Can you become a contract event planner?

Yes, a contract event planner can work on a temporary or project basis, often requiring strong organizational skills, industry experience, and the ability to manage events independently. Many contract planners build portfolios and may need relevant certifications or networking to secure contracts. Flexibility and self-motivation are important in this role.

Is there a demand for contract event planners?

Contract event planners are in demand due to the ongoing need for specialized planning for corporate events, weddings, and conferences. Many organizations seek flexible, skilled professionals with project management skills and experience with event management tools. The gig economy and remote work options also contribute to increased opportunities in this field.

What kind of contract event planners make the most money?

Experienced contract event planners who specialize in large-scale corporate events, high-profile weddings, or luxury events tend to earn the highest fees. Their income is often driven by their reputation, negotiation skills, and ability to manage complex logistics efficiently. Certifications and a strong portfolio can also contribute to higher earning potential in this field.
More about Contract Event Planner jobs

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The most popular types of Event Planner jobs in Virginia are:

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For Contract Event Planner jobs in Virginia, the most frequently searched job titles are:

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Cities in Virginia with the most Contract Event Planner job openings:

Contract Event Planner jobs near you
Infographic showing various Contract Event Planner job openings in Virginia as of August 2026, with employment types broken down into 1% Internship, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $62,792 per year, or $30.2 per hour.

Conference Planner

Civility Management Solutions

Hampton, VA • On-site

$45K - $55K/yr

Full-time

Re-posted 5 days ago

Job description

About Company:

WHAT WE STAND FOR

CivilityMS is committed to the highest degree of accountability, professionalism and civility in the workplace by supporting our clients in delivering cost effective, ethical, and reliable solutions of strategic value, while developing a balanced work environment through mentoring and coaching our greatest assets, our staff.

CivilityMS is committed to providing highly qualified support staff with specialized skills and senior level professionals who are subject matter experts in the fields of Project Management, Finance, Training, and Grants Management.

CivilityMS is committed to Veterans, our team of Veterans is honored to give back to our Veteran Community in training Fortune 500 companies on the “Veteran in the Workplace,” we look forward to providing insight, understanding and belief on behalf of all Veterans of the United States Military.

CivilityMS is committed to service and giving back to the community, our ongoing volunteer efforts with Veterans, both disabled and homeless and the underserved communities will always be a highlight of ‘who’ we are … CIVIL MINDED!

JOIN OUR TALENT COMMUNITY

CivilityMS is accepting applications from qualified candidates who would like to be considered for future Conference Coordinator opportunities supporting our federal government customers.

This is an evergreen talent-pipeline posting and may not represent a currently available position. Applications will be reviewed as anticipated or future staffing needs arise. Employment opportunities are contingent upon factors that may include contract award, customer authorization, funding, position availability, and the applicant’s ability to satisfy all applicable employment and customer requirements.

Submitting an application does not guarantee an interview or an offer of employment. Qualified applicants may be contacted when a position becomes available that aligns with their experience and qualifications.

 About the Role:

Future Conference Coordinator opportunities may involve providing administrative, logistical, and event-execution support for leadership development conferences, courses, symposiums, and related programs. Depending on the specific assignment, the Conference Coordinator may support CivilityMS customers such as Headquarters Air Combat Command (HQACC/A1K).

The role helps ensure that events are planned and executed effectively through detailed coordination, stakeholder communication, records management, on-site or virtual event support, and post-event analysis.

Minimum Qualifications:

  • 3 years experience in administrative or program support including scheduling, training support, or conference logistics
  • 3 years experience with Microsoft Office Suite (Excel, Access, Word, Outlook, PowerPoint)
  • 2 years experience creating or managing SharePoint sites and lists
  • Strong customer service and communication skills
  • Ability to work independently and manage multiple requirements
  • Active clearance

Preferred Qualifications:

  • Certification in event planning or project management.
  • Experience with virtual event platforms and hybrid event planning.

Responsibilities:

  • Plan, coordinate, execute, and facilitate conferences using existing or newly developed checklists
  • Collect stakeholder requirements to draft and coordinate conference schedules and agendas
  • Coordinate lodging, transportation, conference rooms, equipment, dining, and briefers
  • Coordinate Distinguished Visitor schedules and protocol with ACC Protocol
  • Collect attendee registration data without handling payments
  • Prepare attendee materials and assist with senior leader binder preparation
  • Support event execution including monitoring schedules, resolving issues, briefing administrative details, and capturing notes
  • Draft, administer, and analyze post‑event surveys and After Action Reports
  • Maintain databases, spreadsheets, and course documentation including attendance tracking and waiver tracking
  • Update and manage conference content on MS SharePoint and ACC shared drives
  • Handle and safeguard PII in accordance with the Privacy Act
  • Perform administrative communication through email, meetings, and phone calls professionally
  • Support research and analysis on course trend data when requested