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Construction Project Administrator Jobs (NOW HIRING)

BRPH

Construction Project Administrator

Cape Canaveral, FL · On-site

$21.50 - $28.75/hr

The Construction Services (CS) Project Administrator (PA) supports the Project Management team by performing project management administrative functions. These functions include, but are not limited ...

BRPH

Construction Project Administrator

Melbourne, FL

$23.50 - $31.50/hr

The Construction Services (CS) Project Administrator (PA) supports the Project Management team by performing project management administrative functions. These functions include, but are not limited ...

BRPH

Construction Project Administrator

Cape Canaveral, FL

$21.50 - $28.75/hr

The Construction Services (CS) Project Administrator (PA) supports the Project Management team by performing project management administrative functions. These functions include, but are not limited ...

Empire Finish Systems, LLC.

Be Seen First

Construction Project Administrator

Winter Garden, FL · On-site

$50K - $60K/yr

... Administrators are professionals who assist in the preparation, reporting and analysis of projects under the direction of a Project Manager. PA's must have a general understanding of the construction ...

Trueline

Project Administrator CONSTRUCTION

Madison, WI · On-site

a growing design-build construction company in the Madison, Wisconsin area, is seeking a Project Administrator to join their team. This role is ideal for someone who thrives in a fast-paced, highly ...

Trueline

Project Administrator CONSTRUCTION

Madison, WI · On-site

$50K - $70K/yr

a growing design-build construction company in the Madison, Wisconsin area, is seeking a Project Administrator to join their team. This role is ideal for someone who thrives in a fast-paced, highly ...

Trueline

Project Administrator CONSTRUCTION

Madison, WI · On-site

$50K - $70K/yr

a growing design-build construction company in the Madison, Wisconsin area, is seeking a Project Administrator to join their team. This role is ideal for someone who thrives in a fast-paced, highly ...

PIVOT Workforce

Project Administrator

Columbus, OH · On-site

Construction Project Administrator Location: Columbus, OH We're looking for a Construction Project Administrator who thrives in a fast-paced environment and brings strong organizational and ...

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Construction Project Administrator information

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How much do construction project administrator jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for construction project administrator in the United States is $29.54, according to ZipRecruiter salary data. Most workers in this role earn between $24.28 and $32.69 per hour, depending on experience, location, and employer.

What Does a Construction Project Administrator Do?

A construction project administrator manages the contracts and other administrative aspects of a construction project. In this role, your job duties include obtaining and filing the required municipal permits, collecting and organizing necessary documentation, and maintaining the project schedule. Before the project begins, you contact different vendors and coordinate the bidding process to help select contractors and subcontractors. You track the project, verify the achievement of benchmarks, and make scheduling and contract adjustments as needed. During the project, you make sure to document each phase properly, provide billing support, and verify invoices. Other responsibilities may include tracking inventory and equipment to ensure that the project meets budget requirements.

What are the key skills and qualifications needed to thrive as a Construction Project Administrator, and why are they important?

To thrive as a Construction Project Administrator, you need strong organizational abilities, attention to detail, and knowledge of construction processes, often supported by a degree in construction management or a related field. Familiarity with project management software, document control systems, and proficiency in Microsoft Office Suite are typically required. Excellent communication, problem-solving skills, and the ability to multitask effectively set top candidates apart. These skills and qualities are essential for ensuring projects run smoothly, stay on schedule, and maintain accurate documentation throughout the construction lifecycle.

What are some common challenges faced by Construction Project Administrators during a project's lifecycle?

Construction Project Administrators often encounter challenges such as coordinating communication among diverse teams, managing tight deadlines, and ensuring accurate documentation. Balancing multiple tasks—like tracking budgets, processing contracts, and liaising with contractors—requires strong organizational skills and attention to detail. Additionally, adapting to changing project scopes or unforeseen delays demands flexibility and proactive problem-solving. Building effective relationships with project managers, engineers, and subcontractors helps navigate these challenges and keep projects on track.

What is the difference between Construction Project Administrator vs Construction Coordinator?

AspectConstruction Project AdministratorConstruction Coordinator
CredentialsTypically requires a degree in construction management, civil engineering, or related field; certifications like OSHA or PMP are commonOften has similar educational background; certifications may include OSHA or project management credentials
Work EnvironmentWorks primarily in office settings, managing documentation, schedules, and communicationWorks both in office and on-site, coordinating activities between teams and contractors
Employer & Industry UsageUsed by construction firms, project management companies, and general contractorsCommonly used in construction firms, subcontractors, and project teams

Construction Project Administrators focus on managing project documentation, budgets, and schedules, ensuring smooth project flow. Construction Coordinators handle on-site coordination, communication between teams, and logistical support. While their roles overlap, the administrator emphasizes administrative tasks, whereas the coordinator is more involved in on-site operations and team coordination.

What does a Construction Project Administrator do?

A Construction Project Administrator oversees the administrative aspects of construction projects, ensuring that documentation, contracts, permits, and communications are managed efficiently. They coordinate between project managers, contractors, and suppliers to keep the project running smoothly and on schedule. Their responsibilities often include preparing reports, tracking project progress, managing budgets, and handling correspondence. By staying organized and detail-oriented, they help prevent delays and ensure compliance with regulations. This role is crucial for keeping construction projects on track and within budget.
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Construction Project Administrator jobs near you
Infographic showing various Construction Project Administrator job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 66% Full Time, 25% Part Time, 1% Temporary, 6% Contract, and 1% Nights. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $61,443 per year, or $29.5 per hour.

Construction Project Administrator

BRPH

Cape Canaveral, FL • On-site

$21.50 - $28.75/hr

Full-time

Posted 11 days ago

Job description

BRPH is a technically focused, creative architecture, engineering, and construction company with over six decades of expertise in helping mission-driven clients in the aerospace, defense, manufacturing, commercial, education, entertainment, hospitality, and federal markets identify gaps in their program delivery and develop innovative solutions to their most challenging problems across the U.S. and around the world. Consistently ranked among the nation's top firms, we take pride in solving complex challenges with forward-thinking solutions.
About the location: Cape Canaveral Space Force Station
Cape Canaveral Space Force Station sits at the heart of Florida's Space Coast and is a critical hub for national security, aerospace, and space launch operations. Working primarily on site, this role supports mission-critical programs in a highly technical, secure environment where precision, coordination, and schedule certainty are essential. The surrounding Space Coast area offers a strong engineering and defense presence, coastal living, and proximity to Melbourne, Cocoa Beach, and the broader Central Florida region.
Overview
  • The Construction Services (CS) Project Administrator (PA) supports the Project Management team by performing project management administrative functions. These functions include, but are not limited to, budget setup, cost coding, cost tracking, monthly billings, and subcontractor & supplier billings/invoices. The CS PA is also responsible for general project administrative duties such as, but not limited to, assisting in transmitting documents to/from clients, subcontractors, and suppliers, managing general document controls, and other tasks as assigned by the Project Manager. This position reports to the Project Manager and will serve as the client contact when Project Manager is unavailable.

Job Responsibilities
  • Supports the Project Team with accurate project financial management on assigned projects to include:
    • Creating/transferring Project Contracts and Budgets from the proposal to the CS financial system code cost structure.
    • Accurately tracking costs incurred (labor and expenses) in accordance with the CS financial management cost code structure.
    • Accurately tracking subcontractor invoices through the required approval process and in accordance with the CS Financial Management cost code structure.
    • Working closely with the Accounting Team on financial reviews and accurate tracking of costs incurred.
    • Coordinate with Accounting to assist in initiating project cost transfers when necessary.
    • Accurately manages Project Financials in Procore and Vantagepoint.
    • Prepare and maintain monthly financial status report and budgets.
    Supports the project quality management with accurate tracking of:
    • Submittals and submittal process.
    • Requests for Information (RFI's) and RFI process.
    • Consistently uses Procore for submittal and RFI document controls and transmissions.
    • Consistently uses Newforma for documents categorized as ITAR, CUI, or other controlled classifications.
    • Ensure formal document storage occurs in accordance with company policy.
    Coordinates with Subcontract Administrators (SCA) to ensure accuracy of:
    • Subcontractor commitments.
    • Subcontractor work-in-process and accruals.
    • Subcontractor invoicing, approvals, and payments.
    Supports the Project Team with logistics such as:
    • Project documentation, this includes, meeting minutes, AIA contracts, and responses to review comments.
    • Travel coordination.
    • Badging and safety admin-related activities.
    • General and formal correspondence.
    • Expense reports.
    • Scheduling and coordinating meetings and site visits.
    • Ordering and receiving supplies.
    • Accuracy, formatting, and proper grammar.
    • Transmittals and document controls.
    • Assisting in job-site employee on-boarding and off-boarding

Qualifications
  • Must have experience with or capacity to quickly learn Procore.
  • Must be able to obtain badging on a military installation.
  • Minimum of an associate degree or equivalent from a two-year college or technical school; or four or more years related experience and/or training; or equivalent combination of education and experience.
  • Must have a minimum of four years of experience performing work in the role of Project Administrator or a similar position, in a construction environment.
  • Must have a minimum of two years of experience in accounting.
  • Must have experience drafting meeting minutes from notes and combining others' notes into a single document.
  • Must have experience taking meeting minutes and preparing formal meeting minutes

OTHER SKILLS and ABILITIES:
Must have ability to operate a computer and be skilled in the following software.
• Procore
• Deltek Vision/ Vantagepoint/ Costpoint
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Adobe
• Revu Bluebeam
Physical Requirements
  • PHYSICAL DEMANDS: To successfully perform the essential duties of this position, an individual must be able to sit at a desk for four or more hours per day, and frequently lift and carry objects up to 10 pounds. Reasonable accommodations may be made to assist individuals with disabilities to perform essential job functions.
  • LIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended as an exhaustive list of all duties, responsibilities, and required skills for the position. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with Federal and State Laws.

This job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary.
EOE, including Disability/Vets

About BRPH

Sourced by ZipRecruiter

Industry

Professional, scientific, and technical services

Company size

201 - 500 Employees

Headquarters location

Melbourne, FL, US

Year founded

1964

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