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Construction Project Administrator Jobs in Virginia

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Project Administrator

Mechanicsville, VA · On-site

$40K - $45K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Project Administrator executes the core administrative workflows for assigned projects. A core ... Qualifications: * 1+ years of administrative, coordination, or data-entry experience (construction ...

Miller Electric Company

Project Admin

Richmond, VA · On-site

$30 - $35/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

This role is project-based, working directly from a construction site office. The Project Administrator will work with the Project Managers and Assistant Project Managers to provide project support.

Miller Electric Company

Project Admin

Richmond, VA

$30 - $35/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

This role is project-based, working directly from a construction site office. The Project Administrator will work with the Project Managers and Assistant Project Managers to provide project support.

M.C. Dean, Inc

Project Administrator, Associate

South Hill, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Project Administrator will support various office and field related administrative tasks throughout the duration of the construction project. Responsibilities * Work and collaborate with Program ...

Timmons Group

Construction Administrator

Ashburn, VA · On-site

$90K - $110K/yr

A Construction Administrator oversees the construction phase of the project from a contract ... The projects may involve sensitive political or environmental concerns, project coordination with ...

Timmons Group, Inc.

Construction Administrator

Ashburn, VA · On-site

$90K - $110K/yr

A Construction Administrator oversees the construction phase of the project from a contract ... The projects may involve sensitive political or environmental concerns, project coordination with ...

RQ Construction

Construction Project Manager

Norfolk, VA · On-site

$110K - $170K/yr

  • Dental

  • Vision

  • Retirement

RQ Construction is actively seeking experienced Construction Project Managers (PMs) to support our Field Operations team on projects located on the base in Norfolk, Virginia and nearby areas. The ...

RQ Construction

Construction Project Manager

Norfolk, VA

$110K - $170K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

RQ Construction is actively seeking experienced Construction Project Managers (PMs) to support our Field Operations team on projects located on the base in Norfolk, Virginia and nearby areas . The ...

RQ Construction

Construction Project Manager

Norfolk, VA · On-site

$110K - $170K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

RQ Construction is actively seeking experienced Construction Project Managers (PMs) to support our Field Operations team on projects located on the base in Norfolk, Virginia and nearby areas . The ...

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Construction Project Administrator information

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$16

$29

$45

How much do construction project administrator jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for construction project administrator in Virginia is $29.29, according to ZipRecruiter salary data. Most workers in this role earn between $24.09 and $32.40 per hour, depending on experience, location, and employer.

What does a construction project administrator do?

A construction project administrator manages the contracts and other administrative aspects of a construction project. In this role, your job duties include obtaining and filing the required municipal permits, collecting and organizing necessary documentation, and maintaining the project schedule. Before the project begins, you contact different vendors and coordinate the bidding process to help select contractors and subcontractors. You track the project, verify the achievement of benchmarks, and make scheduling and contract adjustments as needed. During the project, you make sure to document each phase properly, provide billing support, and verify invoices. Other responsibilities may include tracking inventory and equipment to ensure that the project meets budget requirements.

What are the key skills and qualifications needed to thrive as a construction project administrator, and why are they important?

To thrive as a Construction Project Administrator, you need strong organizational abilities, attention to detail, and knowledge of construction processes, often supported by a degree in construction management or a related field. Familiarity with project management software, document control systems, and proficiency in Microsoft Office Suite are typically required. Excellent communication, problem-solving skills, and the ability to multitask effectively set top candidates apart. These skills and qualities are essential for ensuring projects run smoothly, stay on schedule, and maintain accurate documentation throughout the construction lifecycle.

What are some common challenges faced by construction project administrators during a project's lifecycle?

Construction Project Administrators often encounter challenges such as coordinating communication among diverse teams, managing tight deadlines, and ensuring accurate documentation. Balancing multiple tasks—like tracking budgets, processing contracts, and liaising with contractors—requires strong organizational skills and attention to detail. Additionally, adapting to changing project scopes or unforeseen delays demands flexibility and proactive problem-solving. Building effective relationships with project managers, engineers, and subcontractors helps navigate these challenges and keep projects on track.

What is the difference between Construction Project Administrator vs Construction Coordinator?

AspectConstruction Project AdministratorConstruction Coordinator
CredentialsTypically requires a degree in construction management, civil engineering, or related field; certifications like OSHA or PMP are commonOften has similar educational background; certifications may include OSHA or project management credentials
Work EnvironmentWorks primarily in office settings, managing documentation, schedules, and communicationWorks both in office and on-site, coordinating activities between teams and contractors
Employer & Industry UsageUsed by construction firms, project management companies, and general contractorsCommonly used in construction firms, subcontractors, and project teams

Construction Project Administrators focus on managing project documentation, budgets, and schedules, ensuring smooth project flow. Construction Coordinators handle on-site coordination, communication between teams, and logistical support. While their roles overlap, the administrator emphasizes administrative tasks, whereas the coordinator is more involved in on-site operations and team coordination.

What does a construction project administrator do?

A Construction Project Administrator oversees the administrative aspects of construction projects, ensuring that documentation, contracts, permits, and communications are managed efficiently. They coordinate between project managers, contractors, and suppliers to keep the project running smoothly and on schedule. Their responsibilities often include preparing reports, tracking project progress, managing budgets, and handling correspondence. By staying organized and detail-oriented, they help prevent delays and ensure compliance with regulations. This role is crucial for keeping construction projects on track and within budget.
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Construction Project Administrator jobs near you
Infographic showing various Construction Project Administrator job openings in Virginia as of August 2026, with employment types broken down into 88% Full Time, 8% Part Time, and 4% Contract. Highlights an 86% Physical, 5% Hybrid, and 9% Remote job distribution, with an average salary of $60,916 per year, or $29.3 per hour.

Mission Critical - Project Administrator

Adams Electric Company

South Hill, VA

Full-time

PTO

Posted 15 days ago

Job description

Project Administrator - Mission Critical

South Hill, VA Area

Position Summary

We are seeking a motivated and detail-oriented Project Administrator to join our Mission Critical Division!
This entry-level role provides energetic, proactive, and innovative support to our Project Management, Pre-Construction, and Field Operations teams. You'll help keep projects organized and running smoothly through strong communication, coordination, and follow-through.

 

Key Responsibilities

Project Management

  • Support project managers by reviewing proposals and plans to help define objectives.
  • Organize and maintain project documentation in PM software (Procore, ACC, etc...) to ensure accurate, up-to-date files and easy team access.
  • Communicate daily operations and upcoming plans with the project team.
  • Prepare and issue Purchase Orders as directed.
  • Attend meetings with project stakeholders and distribute organized meeting notes as needed.
  • Maintain strong communication with the team and support client satisfaction efforts.
  • Ensure all team members have appropriate PM software access.
  • Support the Project Management team with day-to-day needs.

Pre-Construction

  • Support the pre-construction team with estimating, budgeting, and project setup tasks.
  • Help set up jobs for accounting and project tracking.

Field Operations

  • Ensure field personnel time is entered accurately and weekly hours reports are created based on crew and current crew size.
  • Monitor Paid Time Off and subcontracted labor records.
  • Assist in facilitating onboarding for on-site employees.
  • Maintain daily inventory and ensure the job site's administrative office is well-stocked and organized with necessary supplies.
  • Work with the Safety team to send documentation to the GC in a timely manner.
  • Assist QA/QC with documentation and identification needs (labels, panel schedules, etc.).
  • Assist in coordinating daily scheduling, materials, and logistics for field operations.
  • Collaborate with HR and Business Development on employee development initiatives.
  • Build strong relationships with field personnel and provide ongoing administrative support.

Skills & Competencies

  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities.
  • Ability to read and understand blueprints.
  • Dependable, punctual, and professional.
  • Self-motivated and adaptable in fast-paced or changing environments.
  • Team-oriented and collaborative with a positive attitude.
  • Strong problem-solving and critical-thinking skills.

Qualifications

  • High school diploma required; Associate's or Bachelor's degree preferred in a related field.
  • 1-3 years of experience in the construction industry preferred.
  • Experience in electrical or healthcare construction a plus.
  • Proficient in Microsoft Office (especially Outlook and Excel).
  • Experience with Box, Procore, and Bluebeam preferred.

Apply