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Construction Project Administrator Jobs in Virginia

KONE

Project Administrator

Richmond, VA · On-site

$72K - $95K/yr

As our Project Administrator , you will collaborate with all key stakeholders, such as project managers and installation leaders, during construction projects and assist in coordinating the ...

Commonwealth Blinds & Shades

Be Seen First

Project Administrator

Mechanicsville, VA · On-site

$40K - $45K/yr

The Project Administrator executes the core administrative workflows for assigned projects. A core ... Qualifications: * 1+ years of administrative, coordination, or data-entry experience (construction ...

Commonwealth Blinds & Shades

Be Seen First

Project Administrator

Mechanicsville, VA · On-site

$40K - $45K/yr

The Project Administrator executes the core administrative workflows for assigned projects. A core ... Qualifications: * 1+ years of administrative, coordination, or data-entry experience (construction ...

Commonwealth Blinds & Shades

Be Seen First

Project Administrator

Mechanicsville, VA · On-site

$40K - $45K/yr

The Project Administrator executes the core administrative workflows for assigned projects. A core ... Qualifications: * 1+ years of administrative, coordination, or data-entry experience (construction ...

Miller Electric Company

Project Admin

Richmond, VA · On-site

$30 - $35/hr

This role is project-based, working directly from a construction site office. The Project Administrator will work with the Project Managers and Assistant Project Managers to provide project support.

New

Miller Electric Company

Project Admin

Richmond, VA

$30 - $35/hr

This role is project-based, working directly from a construction site office. The Project Administrator will work with the Project Managers and Assistant Project Managers to provide project support.

New

Kone AB

Project Administrator

Richmond, VA · On-site

$72K - $95K/yr

As our Project Administrator ,youwill collaborate with all key stakeholders, such as project ... You willbring2+years ofrelevantadministrativeexpertise, ideally within the construction industry ...

Timmons Group

Construction Administrator

Ashburn, VA · On-site

$90K - $110K/yr

A Construction Administrator oversees the construction phase of the project from a contract ... The projects may involve sensitive political or environmental concerns, project coordination with ...

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Construction Project Administrator information

See Virginia salary details

$16

$29

$45

How much do construction project administrator jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for construction project administrator in Virginia is $29.29, according to ZipRecruiter salary data. Most workers in this role earn between $24.09 and $32.40 per hour, depending on experience, location, and employer.

What does a construction project administrator do?

A construction project administrator manages the contracts and other administrative aspects of a construction project. In this role, your job duties include obtaining and filing the required municipal permits, collecting and organizing necessary documentation, and maintaining the project schedule. Before the project begins, you contact different vendors and coordinate the bidding process to help select contractors and subcontractors. You track the project, verify the achievement of benchmarks, and make scheduling and contract adjustments as needed. During the project, you make sure to document each phase properly, provide billing support, and verify invoices. Other responsibilities may include tracking inventory and equipment to ensure that the project meets budget requirements.

What are the key skills and qualifications needed to thrive as a construction project administrator, and why are they important?

To thrive as a Construction Project Administrator, you need strong organizational abilities, attention to detail, and knowledge of construction processes, often supported by a degree in construction management or a related field. Familiarity with project management software, document control systems, and proficiency in Microsoft Office Suite are typically required. Excellent communication, problem-solving skills, and the ability to multitask effectively set top candidates apart. These skills and qualities are essential for ensuring projects run smoothly, stay on schedule, and maintain accurate documentation throughout the construction lifecycle.

What are some common challenges faced by construction project administrators during a project's lifecycle?

Construction Project Administrators often encounter challenges such as coordinating communication among diverse teams, managing tight deadlines, and ensuring accurate documentation. Balancing multiple tasks—like tracking budgets, processing contracts, and liaising with contractors—requires strong organizational skills and attention to detail. Additionally, adapting to changing project scopes or unforeseen delays demands flexibility and proactive problem-solving. Building effective relationships with project managers, engineers, and subcontractors helps navigate these challenges and keep projects on track.

What is the difference between Construction Project Administrator vs Construction Coordinator?

AspectConstruction Project AdministratorConstruction Coordinator
CredentialsTypically requires a degree in construction management, civil engineering, or related field; certifications like OSHA or PMP are commonOften has similar educational background; certifications may include OSHA or project management credentials
Work EnvironmentWorks primarily in office settings, managing documentation, schedules, and communicationWorks both in office and on-site, coordinating activities between teams and contractors
Employer & Industry UsageUsed by construction firms, project management companies, and general contractorsCommonly used in construction firms, subcontractors, and project teams

Construction Project Administrators focus on managing project documentation, budgets, and schedules, ensuring smooth project flow. Construction Coordinators handle on-site coordination, communication between teams, and logistical support. While their roles overlap, the administrator emphasizes administrative tasks, whereas the coordinator is more involved in on-site operations and team coordination.

What does a construction project administrator do?

A Construction Project Administrator oversees the administrative aspects of construction projects, ensuring that documentation, contracts, permits, and communications are managed efficiently. They coordinate between project managers, contractors, and suppliers to keep the project running smoothly and on schedule. Their responsibilities often include preparing reports, tracking project progress, managing budgets, and handling correspondence. By staying organized and detail-oriented, they help prevent delays and ensure compliance with regulations. This role is crucial for keeping construction projects on track and within budget.
More about Construction Project Administrator jobs
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What are popular job titles related to Construction Project Administrator jobs in VA? For Construction Project Administrator jobs in VA, the most frequently searched job titles are:
Construction Project Administrator jobs near you
Infographic showing various Construction Project Administrator job openings in Virginia as of August 2026, with employment types broken down into 87% Full Time, 8% Part Time, and 5% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $60,916 per year, or $29.3 per hour.

Project Administrator

Commercial Construction Subcontractor

Mechanicsville, VA • On-site

$40K - $45K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 15 days ago

Job description

General Responsibilities

The Project Administrator executes the core administrative workflows for assigned projects. A core responsibility of the role is pricing, submittals, budgeting, and ordering while ensuring accuracy and timeliness under the direction of the Vice President and/or Project Administration Manager.


Key Responsibilities

  • Prepare project pricing, submittals, and budgets following established templates and processes.
  • Place and track material orders, and maintain ordering and pricing logs.
  • Maintain accurate project records, documentation, and budget tracking.
  • Coordinate with Estimating, Project Management, and vendors on project needs.
  • Review work for accuracy and completeness before submission.
  • Support sample ordering and inventory as needed.
  • Follow standard processes and escalate exceptions to the Vice President / Project Administration Manager.
  • Assist with departmental projects and process improvements.
  • Perform other related duties as assigned to support the project administration function and business needs.

Our ideal candidate is detail-oriented & a self-motivated team player who can stay organized, support vendors and internal teams, and work independently with sound judgment in a fast-paced environment.

Qualifications

  • 1+ years of administrative, coordination, or data-entry experience (construction a plus).
  • Strong Excel skills and high attention to detail.
  • Organized, accurate, and comfortable following structured processes.
  • Effective written communication.

Employment & Compliance

  • This position is classified as non-exempt under applicable federal and state wage and hour laws and is eligible for overtime pay in accordance with applicable law.
  • Employment with Commonwealth Blinds & Shades is at-will and may be terminated by either the employee or the company at any time, with or without cause or notice, subject to applicable law.
  • Commonwealth Blinds & Shades is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.
  • Candidates must be legally authorized to work in the United States.

Physical & Work Requirements

  • Office-based.
  • Ability to work at a computer for extended periods.
  • Ability to occasionally lift up to 15 pounds.
  • Ability to meet regular attendance and schedule requirements for an on-site role.

Company Description

Commercial window treatment subcontractor to the commercial general contractor.