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Conference Manager Jobs (NOW HIRING)

National Equity Fund

Office Administrator

Chicago, IL · On-site

$18.50 - $25.50/hr

The role combines day-to-day office operations with conference administration and manages invoices on behalf of the internal support service departments. The Office Administrator is highly organized ...

National Equity Fund, Inc.

Office Administrator

Chicago, IL · On-site

$18.50 - $25.50/hr

The role combines day-to-day office operations with conference administration and manages invoices on behalf of the internal support service departments. The Office Administrator is highly organized ...

Hilton Albany

Conference Service Manager

Albany, NY

$70K - $72K/yr

CONFERENCE SERVICES MANAGER SUMMARY Reporting to the Director of Sales & Marketing, this position is responsible for managing conferences and group events contracted through the sales department. The ...

HILTON ALBANY

Conference Service Manager

Albany, NY

$70K - $72K/yr

CONFERENCE SERVICES MANAGER SUMMARY Reporting to the Director of Sales & Marketing, this position is responsible for managing conferences and group events contracted through the sales department. The ...

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$15.5K

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How much do conference manager jobs pay per year?

As of Aug 25, 2026, the average yearly pay for conference manager in the United States is $54,781.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,500.00 and $63,500.00 per year, depending on experience, location, and employer.

What is a conference manager?

A conference manager, also known as an events manager, organizes and oversees all aspects of a conference to make sure it’s successful. In this role, your job duties include supervising the event planning staff, finding facilities that can be used as a venue, and confirming vendors for the conference center. You’re also responsible for preparing the facilities for guests, for example, by setting up directional signs or coordinating on-site parking services as needed. You may also negotiate vendor contracts and organize staff payroll. This career requires strong planning, organizational, and budget management skills. Qualifications typically include a bachelor’s degree and several years of experience in event planning or hospitality management.

What does a conference manager do?

A Conference Manager is responsible for planning, organizing, and overseeing all aspects of conferences and similar events. Their duties include coordinating logistics such as venue selection, scheduling, budgeting, vendor management, and ensuring a smooth experience for attendees and speakers. They also handle registrations, marketing, and troubleshooting issues that arise during the event. The Conference Manager works closely with clients, sponsors, and internal teams to ensure the event meets its objectives and runs efficiently.

What are the key skills and qualifications needed to thrive as a conference manager, and why are they important?

To thrive as a Conference Manager, you need strong organizational abilities, event planning experience, and typically a degree in hospitality, marketing, or a related field. Familiarity with event management software, budgeting tools, and registration platforms is essential for coordinating logistics and attendee management. Excellent communication, problem-solving, and leadership skills help in building relationships with stakeholders and handling on-site challenges. These competencies ensure successful, seamless events that meet organizational goals and deliver positive attendee experiences.

What are the most common challenges faced by a conference manager when coordinating large-scale events?

One of the main challenges for a Conference Manager is ensuring seamless coordination among multiple stakeholders, including vendors, speakers, sponsors, and attendees. Managing logistics such as venue arrangements, technical support, and scheduling can be complex, especially when dealing with unexpected changes or last-minute requests. Strong organizational skills and the ability to adapt quickly are essential for overcoming these challenges and delivering a successful event. Collaboration with cross-functional teams and clear communication are key to addressing issues efficiently and maintaining high event standards.

What is the difference between Conference Manager vs Event Coordinator?

AspectConference ManagerEvent Coordinator
Primary RoleOversees planning, execution, and management of conferences and large eventsCoordinates various aspects of events, including logistics and vendor management
CredentialsOften requires experience in event planning, certifications like CMP (Certified Meeting Professional)Typically requires experience in event coordination, certifications are optional
Work EnvironmentCorporate, conference centers, hotels, or event venuesVaries from corporate to social events, often more flexible locations
ScopeFocuses on large-scale, complex events like conferences and conventionsHandles a variety of events, including smaller meetings and social gatherings

While both roles involve event planning, a Conference Manager specializes in large, complex conferences requiring strategic oversight, whereas an Event Coordinator manages a broader range of events with a focus on logistics and execution. The Conference Manager typically has more experience and credentials related to large-scale event management.

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Conference Manager jobs near you
Infographic showing various Conference Manager job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 80% Physical, 2% Hybrid, and 18% Remote job distribution, with an average salary of $54,781 per year, or $26.3 per hour.

Director of Conference Services (AS9709)

Stetson University

Deland, FL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 19 days ago

Stetson University rating

8.5

Company rating: 8.5 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

81st of 622 rated colleges and universities

Job description

Salary: Depends on Qualifications
Location : DeLand, FL
Job Type: Full-Time Staff
Division: Development & Alumni Engagement
Department: Conference Services
Opening Date: 07/08/2026
Closing Date: Continuous
FLSA: Exempt
Bargaining Unit: N/A
Job Description
Position Summary: The Director of Conference Services is responsible for managing revenue-generating conference operations and overseeing the planning and execution of third-party venue rentals, overnight summer programs, and visiting rowing programs on the DeLand campus. This role balances front-end client management, involvement in program planning, and overall operational oversight, ensuring high-quality execution through a shared team approach and in collaboration with campus partners.
Essential Job Functions and Responsibilities: Employment duties include, but are not limited to:
  • Provide leadership and professional expertise in generating revenue through third-party venue rentals, overnight summer programs, and visiting rowing programs to reach revenue goals.
  • Supervise assistant director of conference services.
  • Maintain relationships with clients and partners to support repeat business and consistent bookings.
  • Serve as primary contact during early stages of client engagement in response to inquiries, development of proposals, and converting opportunities into confirmed programs.
  • Coordinate high-level program needs and prepare event plans to communicate with campus departments such as catering, public safety, event support services, IT Support, grounds, maintenance, and custodial etc.
  • Prepare contracts, collect required background documentation and insurance information, and process client invoicing.
  • Assign confirmed programs to the Assistant Director for ongoing planning and execution.
  • Coordinate additional conference service staff support during peak periods
  • Ensure alignment between client expectations and campus operational capacity and identify key logistical considerations and risks.
  • Maintain high-level oversight across all programs, stepping in as needed for complex problem-solving and escalated client issues
  • Negotiate vendor agreements, hotel contracts and oversee invoicing process
  • Monitor program performance, revenue, and expenses to ensure financial goals are met across all programs
  • Partner with campus departments to align scheduling, logistics, and resource planning
  • In collaboration with the Exec Director of University Events and Conference Services, develop the annual Conference Services budget and support marketing and administrative processes.
  • Support University Events during designated peak periods or high-impact programs
  • Contribute to departmental operations as needed, while maintaining focus on conference services priorities
  • Standard business hours with flexibility required for evening and weekend hours during peak event and summer seasons
  • Flexible scheduling is available during non-peak periods

Required Knowledge, Skills, and Abilities: The knowledge, skills, and abilities for this role include:
  • Experience in hospitality and event management, event venue sales, conference services, or hotel conference management background
  • Strong understanding of catering, floor plans, audiovisual setups, and event timelines.
  • Strong organizational and operational leadership skills
  • Ability to balance high-level oversight with selective involvement in program planning
  • Experience supervising staff and managing workflows
  • Financial acumen and budget management experience
  • Strong communication and client relationship skills
  • Support the University's in their role.

Required Qualifications: This position requires:
  • Bachelor's degree in Event Management or related field
  • A minimum 4-6 years of experience in conference services, events management or related field

Ideal Candidate Qualifications: The ideal candidate's qualifications include:
  • Experience in hospitality management and event venue sales
  • 2-3 years of experience with summer camps and/or conferences.
  • Experience coordinating and managing special events and/or conferences at an institution of higher learning.

Reports to: This position reports to the Executive Director of University Events & Conference Services.
This position is benefit eligible. Stetson University offers a variety of benefits for our full-time employees including comprehensive Medical, Dental, and Vision insurance, employer paid life and disability insurance, generous leave and holiday benefits, employer retirement contributions, tuition waivers for employees and eligible dependents, and others. All employees are also eligible to enjoy our Hatter Perks which include a variety of discounts and special privileges within our community.
Please visit our for more information.
01
What are your salary expectations?
02
Have you held a conference or event management position for at least three years?
  • Yes
  • No

03
Do you have experience with marketing or selling event venue rentals and/or catering?
  • Yes
  • No

04
Do you have 2-3 years experience in managing summer camps and/or conferences?
  • Yes
  • No

05
Have you ever worked at an institution of higher learning?
  • Yes
  • No

06
Do you have experience working with part-time staff?
  • Yes
  • No

07
Have you coordinated all logistical elements for an event with 200+ attendees?
  • Yes
  • No

08
Are you comfortable working irregular hours, including nights and weekends, based on event needs?
  • Yes
  • No

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