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Back Office Assistant Jobs (NOW HIRING)

Ajilon

Office Assistant

Fort Worth, TX

$16 - $21/hr

Ajilon - JobID: 46462480-88B5-48FE-8FF9-2958B7C0AEBC [Administrative Assistant / Receptionist] As ... Maintain the order and appearance of the front office, ordering supplies for front office and back ...

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How much do back office assistant jobs pay per hour?

As of May 29, 2026, the average hourly pay for back office assistant in the United States is $20.37, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $22.36 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Back Office Assistant, and why are they important?

To excel as a Back Office Assistant, you need strong organizational abilities, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, data entry systems, and document management tools is typically required. Effective communication, time management, and discretion are essential soft skills for efficiently handling sensitive information and supporting team operations. These skills ensure smooth office workflows, accurate record-keeping, and reliable support to front-line staff and management.

What are some common challenges faced by Back Office Assistants, and how can they be managed effectively?

Back Office Assistants often handle a variety of administrative tasks, such as data entry, record keeping, and supporting multiple departments simultaneously. One common challenge is managing a high volume of repetitive tasks while maintaining accuracy and meeting tight deadlines. Staying organized, using digital tools to streamline workflow, and communicating proactively with other team members can help manage these challenges effectively. Additionally, regularly updating skills in office software and seeking feedback can improve both efficiency and job satisfaction.

What are Back Office Assistants?

Back Office Assistants are administrative professionals who support the day-to-day operations of a business by handling tasks such as data entry, record keeping, document management, and internal communications. They typically work behind the scenes, ensuring that the front office and other departments run smoothly. Their responsibilities may also include scheduling, processing invoices, and maintaining databases. While they do not usually interact directly with customers, their work is essential for the efficient functioning of an organization.

What is the difference between Back Office Assistant vs Data Entry Clerk?

AspectBack Office AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative or office certificationsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, supporting administrative tasksOffice or remote, focusing on data input
Employer & Industry UsageBusinesses, healthcare, finance, retailVarious industries, including healthcare, finance, and government
Common Search & Comparison IntentUnderstanding administrative support rolesData management and input tasks

The Back Office Assistant and Data Entry Clerk roles both support administrative functions in office environments. While the Back Office Assistant handles a broader range of tasks such as document management and customer support, the Data Entry Clerk primarily focuses on inputting and maintaining data. Both roles require similar credentials and are used across various industries, but their core responsibilities differ in scope and focus.

More about Back Office Assistant jobs
What cities are hiring for Back Office Assistant jobs? Cities with the most Back Office Assistant job openings:
What are the most commonly searched types of Back Office jobs? The most popular types of Back Office jobs are:
What states have the most Back Office Assistant jobs? States with the most job openings for Back Office Assistant jobs include:
Back Office Assistant jobs near you
Infographic showing various Back Office Assistant job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, and 3% Remote job distribution, with an average salary of $42,364 per year, or $20.4 per hour.
Medical Back Office Assistant Dermatology

Medical Back Office Assistant Dermatology

Skin and Cancer Institute

Fresno, CA

$18.25 - $23/hr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 11 days ago

Job description

Join Our Team at Skin and Cancer Institute!

Are you passionate about dermatology and skin health? Do you thrive in a dynamic, patient-focused environment? Skin and Cancer Institute is looking for dedicated professionals to join our team!

Why Join Us?

At Skin and Cancer Institute, we are committed to excellence in dermatology, skin cancer treatment, and cosmetic procedures. We offer a supportive and collaborative work culture where your skills and dedication make a real impact.

Summary of Position

  • Work Location: 300 Old River Road Suite 120, CA 93311
  • Work Category: non-exempt, full-time, onsite

The Back Office Medical Assistant plays a vital role in supporting clinical operations by assisting providers with patient care, performing clinical procedures, and maintaining accurate medical records. This position ensures smooth patient flow, adheres to compliance standards, and contributes to a positive patient experience.

WHAT YOU'LL DO:

Clinical Responsibilities

  • Provides high-quality customer service and adheres to quality control standards
  • Coordinates patient care per physician instructions and company policies
  • Escorts patients to exam rooms per company protocol
  • Prepares patients for exams by taking histories and explaining procedures
  • Conducts and documents patient intake
  • Assists in dermatologic procedures (biopsies, excisions, phototherapy, cosmetic treatments)
  • using sterile techniques
  • Supports routine lab tests (e.g., skin scrapings, swabs)
  • Apply topical treatments or dressings under provider supervision
  • Captures clinical photos for documentation and comparison
  • Accurately documents patient care in medical records promptly
  • Send prescriptions during visits and verify accuracy with provider
  • Sterilizes instruments and keeps exam rooms clean by safety standards
  • Uploads and maintains pathology, AK, MOHS, and FBX logs
  • Verifies pathology log details (patient info, diagnosis, site, lab routing)
  • Keeps cancer logs current and accurate
  • Stocks rooms, monitors supplies, and alerts managers when low
  • Maintains strict patient confidentiality
  • Performs additional patient care tasks to support providers

Patient Education & Support

  • Asking every patient for a google review.
  • Educate patients on skin care routines, including post-procedure care and sunscreen use.
  • Explain treatment plans and follow-up instructions to help patients understand their care journey.
  • Provide compassionate support for patients dealing with chronic skin conditions or cancer.

Administrative Responsibilities

  • Greetings and checks in patients, verifying personal and medical details
  • Collecting all pertinent information at check in (MIPS Questionnaire)
  • Updating the PA log, ensure codes are entered correctly.
  • Checks prescriptions throughout the day — verify, highlight, and confirm accuracy
  • Schedules appointments and manages follow-up and procedure calendars
  • Handles calls, messages, Klaras, Tandem, and responds to inquiries including medication refills and general questions
  • Makes timely outbound calls as needed
  • Processes prior authorizations and communicates with insurance providers
  • Orders and organizes medical supplies to maintain inventory levels
  • Attends meetings and completes assigned trainings timely

WHAT WE'RE LOOKING FOR:

Required Skills / Abilities

  • Demonstrates strong clinical skills with sharp attention to detail
  • Communicates effectively and builds rapport with patients and team members
  • Proficient in EHR systems and Microsoft Office Suite
  • Handles sensitive patient concerns with professionalism and discretion
  • Prepares and administers injections (Kenalog, Lidocaine, Epinephrine)
  • Assists in minor surgical procedures and wound care using sterile techniques
  • Adheres to infection control and safety protocols
  • Understands and comply with HIPAA regulations and patient confidentiality
  • Practices universal precautions consistently
  • Collects and processes lab specimens accurately
  • In-depth knowledge of medical terminology and dermatologic procedures (Mohs, biopsies, excisions, radiation); skilled in-patient instruction
  • Multitasks efficiently in fast-paced clinical settings

Education & Experience

  • High school diploma or equivalent required.
  • Completion of an accredited Medical Assistant program is a plus.
  • Certification (CMA, RMA, or equivalent) preferred.
  • 1–2 years of clinical experience in a medical office preferred.

EQUIPMENT & SOFTWARE OPERATION

The incumbent in this position may operate any/all of the following equipment:

  • Microsoft 365 apps, fax, email, phone, Klara, EMA, ModMed, iPAD, NoahFace (biometric timeclock), Tandem, CoverMyMeds, LabCorp (software for looking up labs results and ordering supplies), Quest diagnostics

What We Offer:

  • Competitive salary and benefits
  • Health, dental, vision, and ancillary insurance options
  • 401K retirement savings
  • Paid time off
  • Professional development opportunities
  • Supportive and fair work environment

Apply Today! Be a part of a dynamic team that’s transforming skin health. Submit your resume and cover letter to careers@skinusa.com. We can't wait to meet you!

#HealthcareJobs #DermatologyCareers #JoinOurTeam #NowHiring

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