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Back Office Assistant Jobs (NOW HIRING)

IVAN LAPIDUS DDS INC

$19.50 - $27/hr

Chariside assistant for a specialty office that treats periodontal disease, orofacial pain, and sleep disorders. Must take excellent impressions and good quality dental x-rays. Hours are Tuesday ...

IVAN LAPIDUS DDS INC

$19.50 - $27/hr

Chariside assistant for a specialty office that treats periodontal disease, orofacial pain, and sleep disorders. Must take excellent impressions and good quality dental x-rays. Hours are Tuesday ...

Sommer's Holistic Health

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Back Office Holistic Medicine Assistant

Rocklin, CA · On-site

$21 - $23/hr

As a Back Office Assistant, you will play a vital role in serving our patients by providing an excellent customer service experience. This position requires a self motivated passionate personality ...

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How much do back office assistant jobs pay per hour?

As of Aug 5, 2026, the average hourly pay for back office assistant in the United States is $20.37, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $22.36 per hour, depending on experience, location, and employer.

What are some common challenges faced by back office assistants, and how can they be managed effectively?

Back Office Assistants often handle a variety of administrative tasks, such as data entry, record keeping, and supporting multiple departments simultaneously. One common challenge is managing a high volume of repetitive tasks while maintaining accuracy and meeting tight deadlines. Staying organized, using digital tools to streamline workflow, and communicating proactively with other team members can help manage these challenges effectively. Additionally, regularly updating skills in office software and seeking feedback can improve both efficiency and job satisfaction.

What are the key skills and qualifications needed to thrive as a back office assistant, and why are they important?

To excel as a Back Office Assistant, you need strong organizational abilities, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, data entry systems, and document management tools is typically required. Effective communication, time management, and discretion are essential soft skills for efficiently handling sensitive information and supporting team operations. These skills ensure smooth office workflows, accurate record-keeping, and reliable support to front-line staff and management.

What is a back office assistant?

Back Office Assistants are administrative professionals who support the day-to-day operations of a business by handling tasks such as data entry, record keeping, document management, and internal communications. They typically work behind the scenes, ensuring that the front office and other departments run smoothly. Their responsibilities may also include scheduling, processing invoices, and maintaining databases. While they do not usually interact directly with customers, their work is essential for the efficient functioning of an organization.

Is back office work stressful?

Back office assistant roles can involve repetitive tasks, data entry, and administrative duties, which may lead to stress during busy periods or tight deadlines. However, the work environment is typically quiet and organized, and stress levels often depend on workload, organization, and individual coping skills.

What is the difference between Back Office Assistant vs Data Entry Clerk?

AspectBack Office AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative or office certificationsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, supporting administrative tasksOffice or remote, focusing on data input
Employer & Industry UsageBusinesses, healthcare, finance, retailVarious industries, including healthcare, finance, and government
Common Search & Comparison IntentUnderstanding administrative support rolesData management and input tasks

The Back Office Assistant and Data Entry Clerk roles both support administrative functions in office environments. While the Back Office Assistant handles a broader range of tasks such as document management and customer support, the Data Entry Clerk primarily focuses on inputting and maintaining data. Both roles require similar credentials and are used across various industries, but their core responsibilities differ in scope and focus.

What qualifications do I need for a back office assistant?

A back office assistant typically needs a high school diploma or equivalent, along with strong organizational, communication, and computer skills. Familiarity with office software such as Microsoft Office and attention to detail are important, and some roles may require prior experience in administrative or clerical work.
More about Back Office Assistant jobs
What cities are hiring for Back Office Assistant jobs? Cities with the most Back Office Assistant job openings:
What are the most commonly searched types of Back Office jobs? The most popular types of Back Office jobs are:
What states have the most Back Office Assistant jobs? States with the most job openings for Back Office Assistant jobs include:
Back Office Assistant jobs near you
Infographic showing various Back Office Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,364 per year, or $20.4 per hour.

Back Office Assistant

DIAMONDS DIRECT MANAGEMENT LLC

Birmingham, AL • On-site

$15.75 - $20.50/hr

Full-time

Re-posted 11 days ago

Job description

We are looking for a Back Office Assistant to join our team!

Why this position is important to us:

  • It serves as the backbone of in-store daily operations
  • It highly contributes to our amazing customer experience


Responsibilities:

  • Shipping and receiving inventory
  • Oversees inventory control at the store level
  • Special orders
  • Vendor relationship management
  • Assists store team with merchandise questions and customer orders

What will make you successful:

  • Ability to maintain composure in high pressure, fast-paced environment
  • Good listener and communicator
  • Organized and good at multi-tasking
  • Comfortable at handling phone calls and in person correspondence
  • Professional and welcoming presentation
  • Demonstrates attention to detail and has a sense of urgency
  • A passion for the jewelry industry
     

Requirements:

  • Previous customer service experience
  • Experience in a luxury retail environment preferred
  • Everyone on our team must be a RHINO! Visit our careers page to learn more!

Apply