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Associate Operations Coordinator Jobs (NOW HIRING)

Smile Train

Associate, Operations

Manhattan, NY · On-site

$50K - $53K/yr

As Smile Train's Associate, Operations, you will serve as the lead for office administration and ... Manage office operations including supply management, facilities coordination, vendor relationships ...

CRI Genetics

Operations Coordinator

Redondo Beach, CA · On-site

$52K - $83K/yr

Operations Coordinator for a Genetics Company expanding into AI, and Wearable Tech CRI Genetics has ... Associate's or Bachelor's is a plus * Proficiency in Office 365 * Strong written and verbal ...

ACLD

Operations Coordinator

Levittown, NY · On-site

$66K/yr

As a Day Services Operations Coordinator, you will act as a support to the Associate Director to ensure that all programs provide services of the highest quality. Ensure that all assigned programs ...

ACLD

Operations Coordinator

Bethpage, NY · On-site

$66K/yr

As a Day Services Operations Coordinator, you will act as a support to the Associate Director to ensure that all programs provide services of the highest quality. Ensure that all assigned programs ...

ACLD

Operations Coordinator

Glen Cove, NY · On-site

$66K/yr

As a Day Services Operations Coordinator, you will act as a support to the Associate Director to ensure that all programs provide services of the highest quality. Ensure that all assigned programs ...

ACLD

Operations Coordinator

Westbury, NY · On-site

$66K/yr

As a Day Services Operations Coordinator, you will act as a support to the Associate Director to ensure that all programs provide services of the highest quality. Ensure that all assigned programs ...

ACLD

Operations Coordinator

Hauppauge, NY · On-site

$66K/yr

As a Day Services Operations Coordinator, you will act as a support to the Associate Director to ensure that all programs provide services of the highest quality. Ensure that all assigned programs ...

Rally House

Operations Coordinator

Summit, NJ · On-site

$20 - $25/hr

The Operations Coordinator supports the day-to-day operational functions of Summit Sportswear. This ... High school diploma or equivalent required; associate's or bachelor's degree preferred * 2+ years ...

ACLD

Operations Coordinator

Deer Park, NY · On-site

$66K/yr

As a Day Services Operations Coordinator, you will act as a support to the Associate Director to ensure that all programs provide services of the highest quality. Ensure that all assigned programs ...

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How much do associate operations coordinator jobs pay per hour?

As of Jul 17, 2026, the average hourly pay for associate operations coordinator in the United States is $26.24, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $30.29 per hour, depending on experience, location, and employer.

What does an Associate Operations Coordinator do?

An Associate Operations Coordinator is responsible for supporting the day-to-day operations within a company or organization. They typically handle administrative tasks, help streamline processes, assist with project coordination, and ensure effective communication between teams. Their role may also include data entry, scheduling, and monitoring operational activities to ensure efficiency and compliance with company policies.

What are some common challenges faced by Associate Operations Coordinators, and how can they be addressed?

Associate Operations Coordinators often encounter challenges such as managing competing priorities, adapting to rapidly changing schedules, and ensuring clear communication between teams. To address these, it's important to stay organized using project management tools, foster proactive communication with colleagues, and seek feedback regularly to identify process improvements. Building strong relationships with team members and being adaptable will also help you navigate the dynamic nature of operations work.

What are the key skills and qualifications needed to thrive as an Associate Operations Coordinator, and why are they important?

To thrive as an Associate Operations Coordinator, you need strong organizational skills, attention to detail, and a background in business administration or operations management. Familiarity with project management software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, problem-solving abilities, and adaptability help you manage multiple tasks and collaborate across teams. These skills are crucial for ensuring efficient operational processes and supporting smooth business workflows.

What is the difference between Associate Operations Coordinator vs Operations Specialist?

AspectAssociate Operations CoordinatorOperations Specialist
Required CredentialsAssociate's degree or equivalent; relevant certificationsBachelor's degree often preferred; certifications vary
Work EnvironmentOffice setting, supporting daily operationsOffice or field, focusing on process optimization
Employer & Industry UsageCommon in corporate, logistics, and service industriesUsed across various industries for process management
Search & Comparison IntentUnderstanding entry-level operational rolesLooking for specialized operational roles

The Associate Operations Coordinator typically handles supporting tasks within daily operations, often requiring an associate's degree. Operations Specialists focus more on process improvement and may require a bachelor's degree. Both roles are vital in maintaining efficient workflows but differ in scope and specialization.

More about Associate Operations Coordinator jobs
What cities are hiring for Associate Operations Coordinator jobs? Cities with the most Associate Operations Coordinator job openings:
What are the most commonly searched types of Operations Coordinator jobs? The most popular types of Operations Coordinator jobs are:
What states have the most Associate Operations Coordinator jobs? States with the most job openings for Associate Operations Coordinator jobs include:
What job categories do people searching Associate Operations Coordinator jobs look for? The top searched job categories for Associate Operations Coordinator jobs are:
Associate Operations Coordinator jobs near you
Infographic showing various Associate Operations Coordinator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 67% Full Time, 30% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $54,588 per year, or $26.2 per hour.
Associate, Operations

Associate, Operations

Smile Train

Manhattan, NY • On-site

$50K - $53K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Organizational Overview
Smile Train is the world's leading cleft focused organization. Our goal is to transform the lives of every person impacted by a cleft lip or palate. We train and support doctors and medical professionals to provide our patients with free, life-changing, comprehensive cleft treatment. Our sustainable model has allowed us to reach more than 2 million children in 90+ countries in the past 25 years, and we still feel like we've just started. We are truly changing the world one smile at a time!
Make a Difference!
Smile Train is seeking an Operations professional with proven experience supporting an active organization. As Smile Train's Associate, Operations, you will serve as the lead for office administration and operational support. You will assist all aspects of the Operations team, including Human Resources, Legal, Finance, Executive, and Technology. In this position, you will provide support to a global organization and work closely with other departments and coworkers locally and around the world. As the Associate, Operations, you will oversee the functioning of Smile Train's headquarters office, including cleanliness of the office, welcoming guests, managing deliveries, assisting with events and ensuring supplies are well stocked. This role blends office management, administration, and light executive assistant coverage, requiring exceptional judgment, discernment, and the ability to pivot with a no-task-too-small or too-big mindset.
This is a full-time staff position based at our headquarters in New York City. The selected candidate will be expected to work from our office under a hybrid schedule, with four days per week spent onsite.
Reports To: Chief Operating Officer & General Counsel
Key Responsibilities
  • Manage office operations including supply management, facilities coordination, vendor relationships, shipping and receiving, and document and file management
  • Act as the first point of contact for staff and external visitors, managing office access, greeting visitors, coordinating logistics, and arranging meeting rooms
  • Maintain a polished and welcoming front-office presence while handling inquiries and sensitive information with discretion
  • Work closely with Vice President, Human Resources to onboard and offboard staff and to plan and execute staff events in the NYC area
  • Assist the Human Resources Department in the coordination of training schedules
  • Assist with select travel and visa arrangements
  • Assist with general administrative workflows and special projects
  • Provide executive assistant coverage for senior leaders when needed, including calendar support, meeting notes and action items, and communication follow-through
  • Act as the representative of the organization with building management, liaising regarding events and issues and participating in governance and meetings as they arise
  • Coordinate and assist with office repair and renovation needs ranging from vendor selection and negotiation to project oversight and completion
  • Manage expense processing and invoicing

Candidate Profile
The ideal candidate is highly organized, energetic, and enthusiastic about office support. Strong communication skills are a necessity.
Required Education and Experience
  • Bachelor's Degree (Bachelor's Degree or equivalent professional experience)
  • A minimum of 4 years of office administration, operations, or reception experience
  • Organization, problem-solving skills, and attention to detail are critical
  • Ability to work independently and be a self-starter
  • Must be able to produce clear, structured written communication
  • Ability to manage multiple projects
  • Outstanding communication skills
  • Ability to work comfortably on PCs, especially with Microsoft Office Suite
  • Ability to work under pressure with significant time constraints and high workload volume at peak times

Interpersonal & Relationship Skills
  • Warm professionalism
  • Approachability
  • Emotional intelligence
  • Cultural sensitivity
  • Ability to engage respectfully across levels

Accountability Expectations
  • Ownership of Outcomes: Take full responsibility for one's own performance, ensuring alignment with Smile Train's vision and objectives.
  • Transparent Communication: Communicate openly and effectively with team members, fostering trust and a shared understanding of expectations and priorities.
  • Emotional Intelligence: Demonstrate empathy, understanding, and cultural sensitivity to contribute to an inclusive and supportive team environment.
  • Empowerment: Effectively communicate with supervisors to ensure you are equipped with the resources, guidance, and autonomy you need to excel in your role.
  • Team Cohesion: Contribute to a culture of collaboration, mutual respect, and shared accountability, helping the team to thrive in a fast-paced, purpose-driven environment.

Compensation
$50,000 - $53,000 USD
Why You'll Love Working Here
Smile Train team members enjoy a full range of innovative benefits!
Meaningful Work - Be part of work that creates meaningful, lasting impact - changing the world one smile at a time.
We've Got You 100% Covered - Prioritize the health of you and your family with top-tier, comprehensive health, pharmacy, dental, and vision coverage.
Plan for Your Future - Build toward your long-term goals with our 401(k) retirement plan and generous employer match to help invest in your future.
Rest and Recharge - Enjoy a generous PTO package, paid holidays, and sick time so you can rest, recharge, and return feeling your best.
Family Matters - We support employees through life's most important moments with paid parental leave and family care benefits, giving you time and flexibility for the people who matter most.
Mind Your Mental - Free access to professional mental health counseling to keep you grounded.
Learn and Grow - Take advantage of an annual professional development stipend and opportunities to expand your skills and continue learning.
Work Your Way - Balance collaboration and flexibility with our hybrid work model, based out of our conveniently located Midtown Manhattan office.
Travel the World - See our impact firsthand while partnering with global colleagues and programs through opportunities for domestic and international travel.
Application Process
Smile Train is an equal opportunity employer, committed to inclusive hiring and dedicated to diversity in our work and staff. We strongly encourage candidates from all groups and communities to apply.
To apply, please complete the application online. Include your CV and a cover letter explaining why you would be a good fit for Smile Train and this role. Only those who provide a cover letter as directed will be considered. We encourage interested applicants to submit their applications as soon as possible.

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