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Assistant Practice Administrator information

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$26K

$68.2K

$136.5K

How much do assistant practice administrator jobs pay per year?

As of Jun 9, 2026, the average yearly pay for assistant practice administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What are some common challenges an Assistant Practice Administrator faces when managing daily clinic operations?

Assistant Practice Administrators often encounter challenges such as balancing administrative tasks with patient service needs, ensuring compliance with healthcare regulations, and managing staff schedules efficiently. They are also responsible for handling unexpected issues, like last-minute staffing shortages or technology disruptions, which require strong problem-solving skills. Effective communication with both clinical and non-clinical staff is key to maintaining smooth operations and a positive work environment.

What is the difference between Assistant Practice Administrator vs Practice Manager?

AspectAssistant Practice AdministratorPractice Manager
CredentialsRelevant healthcare or administrative certifications, associate or bachelor’s degreeOften similar credentials, with additional management experience
Work EnvironmentSupportive role within healthcare clinics or medical officesOversees entire practice operations, including staff and finances
ResponsibilitiesAssists with daily administrative tasks, scheduling, and patient flowManages practice operations, staff supervision, and strategic planning

The Assistant Practice Administrator typically supports daily administrative functions within a healthcare setting, focusing on operational assistance. In contrast, the Practice Manager holds broader responsibilities, including overseeing the entire practice, staff management, and strategic initiatives. Both roles require relevant certifications and experience, but the Practice Manager has a more comprehensive scope of duties.

What are the key skills and qualifications needed to thrive as an Assistant Practice Administrator, and why are they important?

To thrive as an Assistant Practice Administrator, you need a solid background in healthcare administration, knowledge of medical office operations, and often a bachelor's degree in healthcare management or a related field. Familiarity with practice management software, electronic health records (EHR), and billing systems is typically required. Strong organizational, leadership, and communication skills help you effectively manage staff and patient interactions. These skills and qualifications are crucial for ensuring efficient practice operations, regulatory compliance, and high-quality patient care.

What does an Assistant Practice Administrator do?

An Assistant Practice Administrator supports the daily operations of a medical or healthcare practice. Their responsibilities often include managing staff schedules, assisting with budgeting and billing, ensuring compliance with healthcare regulations, and improving patient flow and satisfaction. They work closely with the Practice Administrator and other healthcare professionals to ensure the practice runs smoothly and efficiently. This role requires strong organizational, communication, and problem-solving skills.
What cities are hiring for Assistant Practice Administrator jobs? Cities with the most Assistant Practice Administrator job openings:
What are the most commonly searched types of Practice Administrator jobs? The most popular types of Practice Administrator jobs are:
What states have the most Assistant Practice Administrator jobs? States with the most job openings for Assistant Practice Administrator jobs include:
Assistant Practice Administrator jobs near you
Infographic showing various Assistant Practice Administrator job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 80% Full Time, 16% Part Time, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.
Practice Administrator

Practice Administrator

Axia Women's Health

Plymouth Meeting, PA

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 6 days ago

Axia Women's Health rating

7.6

Company rating: 7.6 out of 10

Based on 33 frontline employees who took The Breakroom Quiz

187th of 870 rated healthcare providers

Job description

Axia Women's Health is the nation’s largest community-based, integrated women's health network in the country serving women throughout New Jersey, Pennsylvania, Indiana, and Kentucky. At its core, Axia Women’s Health is a community of over 400 providers across nearly 150 locations committed to providing a more caring, connected, and progressive health care experience for women.  Its rapidly growing network spans OB/GYN care, breast health, high-risk pregnancy care, urogynecology care, behavioral health, and fertility. Together, Axia Women's Health puts women first by delivering the personalized care needed for women to lead healthier, happier lives. Axia Women’s Health has been recognized as the #1 Physician Practice for Women’s Health by Castle Connolly and certified as a Great Place to Work for five consecutive years. Learn more at www.axiawh.com.

We are currently recruiting for a Practice Administrator at Main Line Women's Healthcare.

This position will oversee and travel to all three associated care centers- Bryn Mawr, Plymouth Meeting & King of Prussia.

Essential Functions:

  • Participates in the strategic growth plan for Care Center. Assist in the development and implementation of long-term business plans and initiatives to enhance the practice’s growth and profitability.
  • Quality Improvement: Collaborate with clinical staff to develop and implement quality improvement initiatives, ensuring that the practice delivers high-quality healthcare services and meets or exceeds industry standards.
  • Drives achievement of operational KPIs (front end denials, productivity increases, etc.)
    • Leverages data (tableau) to support care center decision making.
  • Identifies trends and issues related to billing/payor concerns in collaboration with RCM partners, presents concerns with plans for resolution.
  • Leads or participates in MSO or regional based initiatives or programs.
  • Develops, documents, implements care center workflows to optimize operational efficiencies in collaboration with MSO supports.
  • Supervises startup of new programs and revenue streams at the Care Center
    • Facilitates ROI on potential revenue opportunities or expansion.
  • Oversight for the patient experience, drives improvement and action planning.
    • Escalation and management of patient complaints
  • Ensures adherence to cash management processes including weekly deposits being completed.
  • Manages expenses in accordance with set budgets (clinical and non-clinical), makes recommendations for saving opportunities.
    • Provides oversight for all spending (office supply, medical supply, etc.)
    • Ensures POs are accurate in Coupa.
  • Works closely with the marketing team on projects related to the care centers, including oversight of social media activities, marketing events, care center promotional materials.
  • Liaison with referring practices.
  • Manages compliance with regulatory and state governing bodies in collaboration with MSO supports (CLIA, OSHA, CDC, DOH)
  • Oversight of the colleague experience, driving achievement of colleague satisfaction targets.
    • Drives the colleague lifecycle (recruitment through separation)
    • Implements staff recognition programs.
    • Performance Management
  • Interprets policies, objectives and operational procedures.
  • Mentoring of new care center managers and/or managers in training
  • Oversees provider support including scheduling, on call scheduling, reimbursement, PTO, etc.
  • Provider/physician credentialing
  • Coordination with lead physician on care center matters.
  • Facilitates any needs that arise with Labor & Delivery or other departments at affiliate hospital.
  • Facility maintenance/equipment
  • Directly oversees 1 care center with up to 3 locations.
    • Travel required up to 20% of the time.
  • This role is an on-site position

Supervisory Responsibilities:

  • Overall management of both clinical/non-clinical care center colleagues, approximately 30-45 colleagues, 11-14 providers.

Skills:

  • Proven ability to manage and motivate a diverse team of professionals.
  • Excellent organizational, leadership, and interpersonal skills.
  • Excellent verbal and written communication.
  • Demonstrated ability to establish and maintain effective working relationships with personnel across various facilities as well as external entities.
  • Strong Knowledge of Microsoft Office Suite
  • Ability to adapt to changes in the healthcare industry and stay updated on current trends and practices.

Experience & Education:

  • 4-year degree from an accredited college in business, healthcare, or related field required.
  • 3 plus years of experience managing a high-volume practice required, OB/GYN or Fertility specialty preferred.
  • Experience managing a multi-site practice.
  • Experience managing 30+ colleagues.
  • Knowledge of electronic billing process and medical insurance.
  • Experience with electronic health records (EHR) systems and healthcare information technology (eCW preferred).

Full Time Benefits Summary:

  • Full time benefit-eligibility beginning the first of the month after hire
  • 401(k) with company match
  • Generous PTO offering with additional time off for volunteering
  • Choice of multiple medical insurance plans to best meet your needs
  • Access to Axia providers at little to no cost through Axia’s medical insurance
  • Axia-paid life insurance, short term and long term disability
  • Free counseling for colleagues and family members, including parents and parents-in-law
  • Access to discount on Hotels, Theme Parks, Gym Memberships, and more through the Great Works Perks Program
  • Additional insurance options including dental, vision, supplemental life insurance, FSA, HSA w/ employer contribution, identity theft, long term care, pet insurance and more!

At Axia Women’s Health, we’re passionate about creating a community where our colleagues and patients feel empowered to be their full, authentic selves.  We welcome all individuals – without regards to gender, race, ethnicity, ability, or sexual orientation – and proudly celebrate our individual experiences and differences.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  Applicants must be currently authorized to work in the United States on a full-time basis.

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