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Assistant Practice Administrator Jobs (NOW HIRING)

Msmc

Regional Practice Administrator

Miami Beach, FL · On-site

Has knowledge of Physician Contracts and renewals to assist OC/Manager compliance with deadlines and target dates. Onboard new physicians to assigned practices. * Responsible for ensuring that par ...

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Assistant Practice Administrator information

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$26K

$68.2K

$136.5K

How much do assistant practice administrator jobs pay per year?

As of Jul 24, 2026, the average yearly pay for assistant practice administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What are some common challenges an Assistant Practice Administrator faces when managing daily clinic operations?

Assistant Practice Administrators often encounter challenges such as balancing administrative tasks with patient service needs, ensuring compliance with healthcare regulations, and managing staff schedules efficiently. They are also responsible for handling unexpected issues, like last-minute staffing shortages or technology disruptions, which require strong problem-solving skills. Effective communication with both clinical and non-clinical staff is key to maintaining smooth operations and a positive work environment.

What does a practice administrator do?

A practice administrator oversees the daily operations of a healthcare practice or medical office, including managing staff, scheduling, billing, and compliance with regulations. They ensure the practice runs efficiently, often using practice management software, and may coordinate with healthcare providers and patients. Strong organizational and leadership skills are essential for this role.

What is the difference between Assistant Practice Administrator vs Practice Manager?

AspectAssistant Practice AdministratorPractice Manager
CredentialsRelevant healthcare or administrative certifications, associate or bachelor’s degreeOften similar credentials, with additional management experience
Work EnvironmentSupportive role within healthcare clinics or medical officesOversees entire practice operations, including staff and finances
ResponsibilitiesAssists with daily administrative tasks, scheduling, and patient flowManages practice operations, staff supervision, and strategic planning

The Assistant Practice Administrator typically supports daily administrative functions within a healthcare setting, focusing on operational assistance. In contrast, the Practice Manager holds broader responsibilities, including overseeing the entire practice, staff management, and strategic initiatives. Both roles require relevant certifications and experience, but the Practice Manager has a more comprehensive scope of duties.

What is the highest paying healthcare admin job?

The highest paying healthcare administrative roles are often executive-level positions such as Chief Executive Officer (CEO) or Chief Operating Officer (COO) in healthcare organizations, with salaries exceeding $150,000 annually. Other high-paying roles include hospital administrators and healthcare system directors, especially those with advanced degrees and extensive experience.

What degree do you need to be a practice administrator?

A practice administrator typically needs at least a bachelor's degree in healthcare administration, business, or a related field. Some roles may prefer or require a master's degree such as an MBA or a master's in healthcare administration (MHA). Relevant experience and strong organizational, leadership, and communication skills are also important for this role.

What are the key skills and qualifications needed to thrive as an Assistant Practice Administrator, and why are they important?

To thrive as an Assistant Practice Administrator, you need a solid background in healthcare administration, knowledge of medical office operations, and often a bachelor's degree in healthcare management or a related field. Familiarity with practice management software, electronic health records (EHR), and billing systems is typically required. Strong organizational, leadership, and communication skills help you effectively manage staff and patient interactions. These skills and qualifications are crucial for ensuring efficient practice operations, regulatory compliance, and high-quality patient care.

What does an Assistant Practice Administrator do?

An Assistant Practice Administrator supports the daily operations of a medical or healthcare practice. Their responsibilities often include managing staff schedules, assisting with budgeting and billing, ensuring compliance with healthcare regulations, and improving patient flow and satisfaction. They work closely with the Practice Administrator and other healthcare professionals to ensure the practice runs smoothly and efficiently. This role requires strong organizational, communication, and problem-solving skills.

Is being a MOA a good entry level job?

A Medical Office Assistant (MOA) role is often considered an entry-level position in healthcare, requiring basic administrative and clinical skills. It provides experience in patient communication, scheduling, and medical record management, which can serve as a foundation for advancing in healthcare careers. However, career growth may require additional certifications or training depending on the specific job and employer.
What cities are hiring for Assistant Practice Administrator jobs? Cities with the most Assistant Practice Administrator job openings:
What are the most commonly searched types of Practice Administrator jobs? The most popular types of Practice Administrator jobs are:
What states have the most Assistant Practice Administrator jobs? States with the most job openings for Assistant Practice Administrator jobs include:
Assistant Practice Administrator jobs near you
Infographic showing various Assistant Practice Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.
Practice Administrator - Family Practice Center

Practice Administrator - Family Practice Center

Halifax Health

Daytona Beach, FL • On-site

Full-time

Posted 8 days ago

Halifax Health rating

6.0

Company rating: 6.0 out of 10

Based on 66 frontline employees who took The Breakroom Quiz

748th of 890 rated healthcare providers

Job description

Day (United States of America)Practice Administrator - Family Practice CenterThe Practice Administrator, in conjunction with the Director of Medical Education (DME) and the Medical Director (MD), develops the long range goals and objectives of the practice and the implementation plans necessary to achieve those goals and objectives. The Administrator directs the full range of administrative and fiscal activities for the practice, including but not limited to: 1) front office operations (scheduling, registration, management of referrals, medical records, answering service, billing, 2) laboratory 3) business support services, i.e., ordering supplies and medications, medical equipment purchasing and maintenance, inventory, facility maintenance, and quality assurance 4). The Administrator acts as liaison with community and professional organizations to keep abreast of trends and directions in healthcare and utilizes this information to incorporate new concepts into the practice activity of the department. The Administrator is responsible for managing and implementing plans for computer applications and information systems to meet the ever changing needs of meaningful use, other payers and the practice. This includes various applications such as billing, word processing, financial reporting, and medical records. The Practice Administrator acts as a liaison with Halifax Health Information Systems departments.

JOB SUMMARY:

The Practice Administrator, in conjunction with the Medical Director, develops the long range goals and objectives of the practice and the implementation plans necessary to achieve those goals and objectives. The Administrator directs the full range of administrative and fiscal activities for the practice, including but not limited to: 1) front office operations (scheduling, registration, management of referrals, medical records, answering service, billing, 2) laboratory 3) business support services, i.e., ordering supplies and medications, medical equipment purchasing and maintenance, inventory, facility maintenance, and quality assurance 4). The Administrator acts as liaison with community and professional organizations to keep abreast of trends and directions in healthcare and utilizes this information to incorporate new concepts into the practice activity of the department.

The Administrator is responsible for managing and implementing plans for computer applications and information systems to meet the ever changing needs of meaningful use, other payers and the practice. This includes various applications such as billing, word processing, financial reporting, and medical records. The Practice Administrator acts as a liaison with Halifax Health Information Systems departments.

JOB QUALIFICATIONS:

Bachelor's Degree in Healthcare or related field

SKILLS, EXPERIENCE AND LICENSURE:

Working knowledge of an academic physician practice Proficiency in the use of Windows based PC system and a range of software (Microsoft Outlook, Word, Excel, Access and PowerPoint); Working knowledge of insurance industry practices including managed care; Ability to plan, organize and lead a large team of employees in a physician practice; Working knowledge of HIPPA; Ability to communicate effectively, both orally and in writing; Ability to exercise good judgment and decision making within the scope of authority of the position; Ability to prioritized tasks and deadlines; Able to resolve simple and/or complex analytical problems; and Ability to effectively facilitate and coordinate the work of a workgroup. Working knowledge of HEDIS reporting; Working knowledge of Medicare and STAR ratings;

DUTIES AND RESPONSIBILTIES:

Supervise clinical coordinator, practice quality coordinator, business staff; Generate, interpret, and utilize business reports to improve the function and productivity of the practice; Interact with patients and insurance company carriers to resolve difficult situations, i.e. past due accounts, denials, billing questions, while maintaining a professional positive interaction; Resolve patient complaints and process patient discharges; Interview, hire, and oversee training of all new employees; Provide evaluations of practice staff, i.e. praise, promote, and discipline as necessary; Develop practice schedules which include staff, faculty, and resident schedules; Maintains staff personnel records and tracks time and attendance; Fosters team work and open communication amongst practice staff, faculty, and residents; Conducts monthly staff meetings; Motivates staff to develop department goals, while assisting staff members with professional development; Updates and maintains ambulatory EMR; Liaison between the practice and PBFS; Assist in the reassignment of faculty or resident patient panels as required; Ensure new resident patient assignment requirements are met; Oversees the physical environment of the practice, monitoring cleanliness, maintenance, security, and compliance with Joint Commission Standards. Complete capital requests as needed; Develop operating budgets under the direction of the Medical Director; and Oversee medical record chart audits. Signs off on all employee timecards in Kronos.

PHYSICAL DEMANDS:

Ability to bend, lift and carry objects of varying size

WORKING CONDITIONS:

Inside environment with light physical effort.

SPECIAL EQUIPMENT/ WORK AIDS:

N/A

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