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Assistant Practice Administrator Jobs (NOW HIRING)

Msmc

Regional Practice Administrator

Aventura, FL

Has knowledge of Physician Contracts and renewals to assist OC/Manager compliance with deadlines and target dates. Onboard new physicians to assigned practices. * Responsible for ensuring that par ...

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Assistant Practice Administrator information

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$26K

$68.2K

$136.5K

How much do assistant practice administrator jobs pay per year?

As of Jun 9, 2026, the average yearly pay for assistant practice administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What are some common challenges an Assistant Practice Administrator faces when managing daily clinic operations?

Assistant Practice Administrators often encounter challenges such as balancing administrative tasks with patient service needs, ensuring compliance with healthcare regulations, and managing staff schedules efficiently. They are also responsible for handling unexpected issues, like last-minute staffing shortages or technology disruptions, which require strong problem-solving skills. Effective communication with both clinical and non-clinical staff is key to maintaining smooth operations and a positive work environment.

What is the difference between Assistant Practice Administrator vs Practice Manager?

AspectAssistant Practice AdministratorPractice Manager
CredentialsRelevant healthcare or administrative certifications, associate or bachelor’s degreeOften similar credentials, with additional management experience
Work EnvironmentSupportive role within healthcare clinics or medical officesOversees entire practice operations, including staff and finances
ResponsibilitiesAssists with daily administrative tasks, scheduling, and patient flowManages practice operations, staff supervision, and strategic planning

The Assistant Practice Administrator typically supports daily administrative functions within a healthcare setting, focusing on operational assistance. In contrast, the Practice Manager holds broader responsibilities, including overseeing the entire practice, staff management, and strategic initiatives. Both roles require relevant certifications and experience, but the Practice Manager has a more comprehensive scope of duties.

What are the key skills and qualifications needed to thrive as an Assistant Practice Administrator, and why are they important?

To thrive as an Assistant Practice Administrator, you need a solid background in healthcare administration, knowledge of medical office operations, and often a bachelor's degree in healthcare management or a related field. Familiarity with practice management software, electronic health records (EHR), and billing systems is typically required. Strong organizational, leadership, and communication skills help you effectively manage staff and patient interactions. These skills and qualifications are crucial for ensuring efficient practice operations, regulatory compliance, and high-quality patient care.

What does an Assistant Practice Administrator do?

An Assistant Practice Administrator supports the daily operations of a medical or healthcare practice. Their responsibilities often include managing staff schedules, assisting with budgeting and billing, ensuring compliance with healthcare regulations, and improving patient flow and satisfaction. They work closely with the Practice Administrator and other healthcare professionals to ensure the practice runs smoothly and efficiently. This role requires strong organizational, communication, and problem-solving skills.
What cities are hiring for Assistant Practice Administrator jobs? Cities with the most Assistant Practice Administrator job openings:
What are the most commonly searched types of Practice Administrator jobs? The most popular types of Practice Administrator jobs are:
What states have the most Assistant Practice Administrator jobs? States with the most job openings for Assistant Practice Administrator jobs include:
Assistant Practice Administrator jobs near you
Infographic showing various Assistant Practice Administrator job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 80% Full Time, 16% Part Time, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.

Manager, Practice Administrator (2392)

US Heart & Vascular

Wichita, KS

Full-time

Posted 29 days ago

Job description

US Heart and Vascular is needing a Practice Administrator Manager to join our team at Heartland Cardiology in Wichita KS.

Position Summary
  • The Practice Administrator is responsible for improving patient access, optimizing provider scheduling, and ensuring efficient clinic throughput across the cardiology practice. This role monitors scheduling performance, referral conversion, and clinic capacity to identify opportunities that improve patient access, provider productivity, and overall operational efficiency.
  • The Practice Administrator also provides operational oversight of patient access workflows, including front-end clinic processes such as patient check-in and arrival management, with the goal of improving patient satisfaction, reducing wait times, and supporting efficient clinic flow.
  • This role works closely with Patient Access leadership, clinic managers, and providers to proactively address access barriers, streamline workflows, and implement operational improvements that enhance both the patient experience and practice performance.
Key Responsibilities – Scheduling & Access Optimization
  • Monitor provider schedules to identify gaps, underutilization, and access barriers.
  • Track key access metrics including third next available appointment, schedule utilization, no-show rates, same-day cancellations, and new patient access.
  • Identify opportunities to improve template design and appointment distribution.
  • Recommend scheduling adjustments to improve provider productivity and patient access.
  • Analyze provider supply versus patient demand and recommend adjustments to scheduling models and clinic coverage when appropriate.
Referral Management Oversight
  • Identify delays in authorization or scheduling processes that may impact patient access.
  • Escalate urgent or time-sensitive referrals when necessary.
  • Track referral conversion rates and identify referral leakage.
Clinic Throughput Monitoring
  • Review daily clinic schedules to anticipate capacity issues and potential bottlenecks.
  • Support clinic teams in addressing scheduling constraints that impact clinic flow.
  • Identify operational issues affecting clinic throughput and patient experience.
  • Assist leadership in managing clinic capacity across providers and locations.
  • Recommend workflow improvements that support efficient patient movement through the clinic.
Patient Access Operations Oversight
  • Provide operational oversight of patient access functions with a focus on improving the front-end patient experience.
  • Evaluate patient check-in and arrival workflows to identify inefficiencies, delays, or barriers impacting patient satisfaction and clinic throughput.
  • Partner with Patient Access leadership and clinic managers to streamline check-in workflows and reduce patient wait times.
  • Monitor performance indicators related to patient arrival, registration accuracy, and clinic flow.
  • Identify opportunities to improve the patient arrival experience through workflow redesign, process improvements, and technology optimization.
  • Support implementation and optimization of patient access technologies such as digital intake tools, self-check-in solutions, and patient engagement platforms.
  • Ensure front-end operational workflows align with clinic throughput goals and support efficient provider schedules.
Medical Records Oversight
  • Provide operational oversight of medical records workflows to ensure timely, accurate, and compliant management of patient documentation.
  • Monitor processes related to record requests, document scanning, chart completion, and release of information to ensure efficiency and regulatory compliance.
  • Identify workflow inefficiencies in record management processes and implement improvements that enhance turnaround times and reduce administrative burden.
  • Monitor key performance indicators related to record processing times, chart completion, and release of information requests.
  • Assist leadership in addressing operational issues related to documentation workflows that may impact patient care, compliance, or revenue cycle performance.
Reporting & Data Analysis
  • Develop and maintain access and throughput reports for operational leadership.
  • Provide weekly and monthly reporting on scheduling performance and patient access trends.
  • Support operational planning with data-driven insights.
  • Monitor dashboards and system reports to identify performance gaps.
  • Analyze data related to scheduling utilization, referral conversion, clinic throughput, and patient access.
Process Improvement
  • Collaborate with Patient Access and Operations leadership to improve workflows that impact patient access and clinic efficiency.
  • Identify opportunities to streamline scheduling, referral management, and patient arrival processes.
  • Support initiatives that improve patient access, reduce scheduling delays, and enhance the patient experience.
  • Assist with implementation of scheduling standards and operational best practices across clinic locations.
Requirements: Qualifications – Education
  • Bachelor’s degree preferred in healthcare administration, business, or related field.
Qualifications – Experience
  • 2–5 years of experience in healthcare operations or patient access.
  • Experience working in a specialty practice environment (cardiology preferred).
  • Experience with EHR scheduling systems and operational reporting tools.
Skills
  • Strong analytical and problem-solving abilities.
  • Advanced understanding of scheduling workflows and patient access operations.
  • Ability to interpret operational data and identify trends.
  • Strong communication and collaboration skills.
  • Highly organized with strong attention to detail.

Wichita, KS: Wichita is affordable, with a strong job market in aerospace, healthcare, and manufacturing. The cost of living is low, making homeownership easier. It has a growing arts scene, great schools, and plenty of parks. With urban perks and small-town charm, Wichita is a great place to live.


Step into a meaningful role that combines advanced cardiology practice with patient-centered care. Apply today to become part of a premier cardiology practice that values both professional growth and excellence in heart health. Contact Lisa Malone at Lisa.Malone@usheartandvascular.com or at 972-391-2025

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