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Assistant Archivist Jobs (NOW HIRING)

New World Symphony

Part-time Archivist

Miami Beach, FL · On-site

... assist with original content for the NWS newsfeed * Stay informed about new trends and/or ... Experience with archival best practices, Encoded Archival Description (EAD metadata and handling ...

Emory University

University Archivist

Atlanta, GA · On-site

Description Position Summary Reporting to the Assistant Director of Collection Development, the University Archivist is responsible for the development, management, and promotion the records of Emory ...

Pae

Archivist Program Manager

Warren, MI · On-site

Job Duties and Responsibilities: * Assist in the development and implementation of a set of comprehensive institutional policies and procedures for both physical and digital archives. * Align the ...

Amentum

Archivist Program Manager

Warren, MI · On-site

Job Duties and Responsibilities: * Assist in the development and implementation of a set of comprehensive institutional policies and procedures for both physical and digital archives. * Align the ...

PragerU

Production Archivist

Los Angeles, CA · On-site

$75K - $90K/yr

The Production Archivist will be responsible for creating, maintaining, and scaling a digital ... company systems. * Assist with other projects as needed/available Successful Candidates Will ...

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$28.5K

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$119K

How much do assistant archivist jobs pay per year?

As of Jul 14, 2026, the average yearly pay for assistant archivist in the United States is $72,781.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,500.00 and $83,500.00 per year, depending on experience, location, and employer.

What kinds of materials and formats will I typically handle as an Assistant Archivist, and how do I prioritize their processing?

As an Assistant Archivist, you'll encounter a wide variety of materials, including paper documents, photographs, audiovisual recordings, digital files, and sometimes artifacts. Prioritizing their processing often depends on factors like the physical condition of items, their research value, and institutional priorities set by senior archivists. You'll collaborate with colleagues to assess new acquisitions, respond to researcher requests, and follow best practices for organizing and preserving collections. Staying organized and adaptable is key, as you may need to shift focus quickly based on project deadlines or urgent preservation needs.

What are the key skills and qualifications needed to thrive as an Assistant Archivist, and why are they important?

To thrive as an Assistant Archivist, you need a background in archival science, library science, or a related field, along with experience in organizing and preserving records. Familiarity with archival management software, digitization tools, and metadata standards like DACS is typically required. Strong attention to detail, organizational skills, and effective communication help in maintaining accurate records and supporting research requests. These skills ensure that historical materials are preserved, accessible, and properly managed for institutional and public use.

What are assistant archivists?

Assistant archivists are professionals who support archivists in managing, preserving, and providing access to historical records and documents. Their duties often include organizing archival materials, cataloging collections, assisting researchers, and helping with the digitization of records. They play a crucial role in ensuring that valuable information is preserved for future generations and is accessible to the public or specific organizations.

What is the difference between Assistant Archivist vs Archivist?

AspectAssistant ArchivistArchivist
CredentialsBachelor's degree in history, library science, or related field; some certifications preferredBachelor's or master's degree; professional certification often required
Work EnvironmentSupporting roles in archives, museums, or libraries; supervised settingManaging collections, making decisions, overseeing staff
ResponsibilitiesAssisting with cataloging, organizing, and digitizing collectionsAppraising, acquiring, and managing archival materials independently

The Assistant Archivist typically supports archival operations under supervision, focusing on organization and digitization. The Archivist holds more responsibility, managing collections and making independent decisions. Both roles require similar educational backgrounds, but the Archivist position demands more experience and certification.

More about Assistant Archivist jobs
What cities are hiring for Assistant Archivist jobs? Cities with the most Assistant Archivist job openings:
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Assistant Archivist jobs near you
Infographic showing various Assistant Archivist job openings in the United States as of July 2026, with employment types broken down into 3% Locum Tenens, 48% As Needed, 1% Full Time, 43% Temporary, 4% Nights, and 1% Summer. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $72,781 per year, or $35 per hour.
Part-time Archivist

Part-time Archivist

New World Symphony

Miami Beach, FL • On-site

Part-time

Posted 14 days ago

Job description

Company Description
The New World Symphony (NWS) is where the future of orchestral music is envisioned, cultivated and shared. Under the direction of Artistic Director Stéphane Denève, its unique fellowship program trains music school graduates for leadership roles in the field of classical music. Artistic excellence, connection to audiences, engaging communities and entrepreneurial activities are pillars of the experiential curriculum.
Job Description
POSITION SUMMARY
The Archivist works as a member of the Communications Department and supports the New World Symphony (NWS) in preserving past and documenting current organizational activities and materials, responding to internal and external archival requests, accession materials and assisting with strategic communications.
DUTIES AND RESPONSIBILITIES
  • Collect, document and store all significant organizational materials, both print and digital, in a timely, efficient fashion using NWS's identified processes and Digital Asset Management System (DAM), Canto
  • Maintain guidelines and procedures for records identification and archival processing, including identification and collection of digital files from key internal staff and departments
  • Process, digitize, and preserve legacy archival collections while curating newly created, digital photo and video assets. Directly responsible for the oversight, maintenance, and leveraging of NWS's Michael Tilson Thomas (MTT) Collection. In close collaboration with MTT's team, the Archivist acts as curator for legacy photo, A/V, and press coverage directly and tangentially related to Michael Tilson Thomas and his tenure as Co-Founder, Artistic Director and Artistic Director Laureate of NWS. Manipulate and manage new and old digital files for inclusion and easy access within Canto using best practices, including adjusting file names and creating systematic metatags
  • Work across departments to implement the best asset organization and taxonomy for browsing and searching for assets
  • Collaborate on and provide assets for internal and external projects related, but not limited to: institutional history, storytelling, events, programs, and individual & corporate sponsors to support the goals and pillars of NWS, the Archives, and the Communications department
  • Manage user access to Canto, stepping in to help problem-solve or locate information and assets as needed
  • Train applicable new hires on how to access and use the DAM, as well as providing continuous training on any changes to the process as needed
  • Communicate with DAM provider to request tools and solicit upgrades for streamlining content creation, tagging, and publishing
  • Respond to internal and external requests for archival materials in a timely fashion
  • Manage accession materials acquired by gift or bequest
  • In consultation with the Director of Communications and NWS's content calendar, coordinate and assist with original content for the NWS newsfeed
  • Stay informed about new trends and/or opportunities that could further NWS's strategic initiatives

Qualifications
EDUCATION AND EXPERIENCE
  • Experience with Digital Asset Management (DAM) software preferred
  • Experience with archival best practices, Encoded Archival Description (EAD metadata and handling various types of materials preferred
  • A bachelor's degree, or current enrollment in a degree program, is preferred
  • An equivalent combination of education and experience may be considered

KNOWLEDGE, SKILLS AND ABILITIES
  • Ability to interact effectively and respectfully as a team player with a variety of people
  • Excellent written and oral communication skills
  • Highly organized with attention to detail and quality
  • Ability to manage numerous projects simultaneously, in a demanding, multi-activity work environment, and meet deadlines.
  • Proficiency in MS Office Suite, Adobe Creative Cloud and Digital Asset Management software
  • Photography experience is a plus
  • Passion for the mission of the New World Symphony and commitment to its values of community, respect, excellence, accountability, and trust

Additional Information
EEO STATEMENT: The New World Symphony is an equal opportunity employer. The New World Symphony prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, veteran status, genetics, disability status or any other characteristic protected by federal, state or local laws. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

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