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Assistant Archivist Jobs in Chicago, IL (NOW HIRING)

S3

Administrative Assistant

Deerfield, IL · On-site

$22/hr

Administrative Assistant Location: Deerfield, IL Duration: 12 months + Possibility to Extend and/or ... Perform document scanning, management, and archiving across multiple systems * Prepare travel ...

Staffmark Group

Administrative Assistant

Deerfield, IL · On-site

$18.25 - $24.75/hr

Administrative Assistant position is a 12 month contract working onsite at our client are ... Document scanning, management and archiving across multiple systems * Preparation, review and ...

Cargill

Administrative Assistant

Woodridge, IL · On-site

$17.75 - $24/hr

Job Purpose and Impact The Administrative Assistant, will provide administrative support to an ... Enter routine data into standard forms and templates and archive paper and electronic documents.

Cargill

Administrative Assistant

Woodridge, IL

$17.75 - $24/hr

Job Purpose and Impact The Administrative Assistant, will provide administrative support to an ... Enter routine data into standard forms and templates and archive paper and electronic documents.

Cargill

Administrative Assistant

Woodridge, IL · On-site

$17.75 - $24/hr

Job Purpose and Impact The Administrative Assistant, will provide administrative support to an ... Enter routine data into standard forms and templates and archive paper and electronic documents.

Cna

Legal Secretary

Chicago, IL · Hybrid

$35K - $65K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... legal archives. * Schedules and coordinates attorney and case load calendars. Reporting ...

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All JobsArchivist JobsAssistant Archivist JobsAssistant Archivist Jobs in Chicago, IL

Assistant Archivist information

See Chicago, IL salary details

$29.4K

$75K

$122.6K

How much do assistant archivist jobs pay per year?

As of Aug 28, 2026, the average yearly pay for assistant archivist in Chicago, IL is $74,975.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,100.00 and $86,000.00 per year, depending on experience, location, and employer.

What is an assistant archivist?

Assistant archivists are professionals who support archivists in managing, preserving, and providing access to historical records and documents. Their duties often include organizing archival materials, cataloging collections, assisting researchers, and helping with the digitization of records. They play a crucial role in ensuring that valuable information is preserved for future generations and is accessible to the public or specific organizations.

What kinds of materials and formats does an assistant archivist typically handle, and how are they prioritized?

As an Assistant Archivist, you'll encounter a wide variety of materials, including paper documents, photographs, audiovisual recordings, digital files, and sometimes artifacts. Prioritizing their processing often depends on factors like the physical condition of items, their research value, and institutional priorities set by senior archivists. You'll collaborate with colleagues to assess new acquisitions, respond to researcher requests, and follow best practices for organizing and preserving collections. Staying organized and adaptable is key, as you may need to shift focus quickly based on project deadlines or urgent preservation needs.

What are the key skills and qualifications needed to thrive as an assistant archivist, and why are they important?

To thrive as an Assistant Archivist, you need a background in archival science, library science, or a related field, along with experience in organizing and preserving records. Familiarity with archival management software, digitization tools, and metadata standards like DACS is typically required. Strong attention to detail, organizational skills, and effective communication help in maintaining accurate records and supporting research requests. These skills ensure that historical materials are preserved, accessible, and properly managed for institutional and public use.

What is the difference between Assistant Archivist vs Archivist?

AspectAssistant ArchivistArchivist
CredentialsBachelor's degree in history, library science, or related field; some certifications preferredBachelor's or master's degree; professional certification often required
Work EnvironmentSupporting roles in archives, museums, or libraries; supervised settingManaging collections, making decisions, overseeing staff
ResponsibilitiesAssisting with cataloging, organizing, and digitizing collectionsAppraising, acquiring, and managing archival materials independently

The Assistant Archivist typically supports archival operations under supervision, focusing on organization and digitization. The Archivist holds more responsibility, managing collections and making independent decisions. Both roles require similar educational backgrounds, but the Archivist position demands more experience and certification.

What are the most commonly searched types of Archivist jobs in Chicago, IL?

The most popular types of Archivist jobs in Chicago, IL are:

What are popular job titles related to Assistant Archivist jobs in Chicago, IL?

For Assistant Archivist jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Assistant Archivist jobs in Chicago, IL look for?

The top searched job categories for Assistant Archivist jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Assistant Archivist jobs?

Cities near Chicago, IL with the most Assistant Archivist job openings:

Assistant Archivist jobs near you
Infographic showing various Assistant Archivist job openings in Chicago, IL as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $74,975 per year, or $36 per hour.

AY 2026/27 - Student - Archival Assistant

Wheaton, IL • On-site

Wheaton College
See more jobs at Wheaton Collegeexternal

Full-time

This job post has expired 3 days ago. Applications are no longer accepted.

Job description


The Wheaton Archives & Special Collections invites graduate students to apply for student worker positions for 2026/2027. Schedules may range from 10-20 hours/week depending on availability.
The position is for 10-20 hours/week and reports to the Archives & Special Collections Coordinator. This position is not eligible for Federal Work Study.
In this role, Archival Assistants serve as the first point of contact for guests and researchers visiting the Archives & Special Collections. Qualified candidates should be current graduate students with strong communication skills, flexibility, enthusiasm, and the ability to interact with diverse visitor populations. Archival Assistants must be hospitable, professional, detail-oriented, and able to work independently.
Responsibilities include:
• Supervising the Special Collections Commons, answering questions and directing visitors.
• Providing circulation assistance, discharging and reshelving library materials.
• Paging and refiling archival materials in remote storage
• Monitoring library collections and spaces
• Performing opening and closing procedures
• Providing basic computer and printing assistance
• Assisting with light office duties and special projects as assigned

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