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Administrative Operations Jobs (NOW HIRING)

Utulsa

Administrative Operations Coordinator

Tulsa, OK · On-site

$37K - $49K/yr

Manage administrative support staff and work study students for assigned departments * Coordinate with the Director of Operations to create and manage budgets related to college events and ...

CBIZ

Administrative & Operations Manager

Boston, MA · On-site

Proficient use of applicable technology The Administrative Services and Operations Manager is responsible for the seamless operation of the Boston office, providing comprehensive executive - level ...

TruTeam

Administrative Operations Support

Mesa, AZ · On-site

$13 - $30/hr

Your Responsibilities Searching for an energetic operational support professional who enjoys ... Previous experience in administrative services or other related fields. * Detail-oriented with the ...

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Administrative Operations information

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$13

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$37

How much do administrative operations jobs pay per hour?

As of Jun 16, 2026, the average hourly pay for administrative operations in the United States is $23.33, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $25.24 per hour, depending on experience, location, and employer.

What is the highest paying administrative job?

The highest paying administrative roles are often executive-level positions such as Chief Administrative Officer (CAO) or Director of Administration, which can earn six-figure salaries. These roles typically require extensive experience, strong leadership skills, and advanced knowledge of organizational operations and management tools.

What is the difference between Administrative Operations vs Administrative Assistant?

AspectAdministrative OperationsAdministrative Assistant
Primary ResponsibilitiesOversees administrative processes, manages workflows, improves operational efficiencyPerforms clerical tasks, schedules appointments, supports daily office functions
Required SkillsProcess management, organizational skills, problem-solving, communicationCommunication, organization, basic computer skills, customer service
Work EnvironmentOften in managerial or team lead roles within organizationsOffice settings, supporting managers or teams
CredentialsTypically requires experience in operations or administration, sometimes a degreeHigh school diploma or equivalent, relevant experience

Administrative Operations focuses on managing and improving administrative processes within an organization, often involving strategic oversight. In contrast, Administrative Assistants handle day-to-day clerical tasks and support staff. While both roles require organizational skills, Administrative Operations roles demand a broader understanding of workflows and process management, making them more strategic in nature.

What are the key skills and qualifications needed to thrive in Administrative Operations, and why are they important?

To thrive in Administrative Operations, you need strong organizational, multitasking, and problem-solving abilities, often supported by a degree in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite, project management tools, and sometimes ERP systems is typically required. Excellent communication, attention to detail, and adaptability are standout soft skills for this role. These capabilities ensure smooth workflow, efficient resource management, and effective support for organizational objectives.

What job makes $10,000 a month without a degree?

In administrative operations, high-paying roles such as executive assistants or office managers can reach $10,000 per month with extensive experience, strong organizational skills, and proficiency in tools like Microsoft Office or project management software. However, most roles at this level typically require relevant experience or certifications rather than formal degrees.

What do operations administrators do?

Operations administrators manage and coordinate daily business activities to ensure efficient operations. They handle tasks such as scheduling, process improvement, data management, and communication between departments, often using tools like spreadsheets and enterprise software. Strong organizational and problem-solving skills are essential for this role.

What are some common challenges faced by professionals in Administrative Operations, and how can they be effectively managed?

Professionals in Administrative Operations often encounter challenges such as managing competing priorities, streamlining processes, and adapting to rapidly changing organizational needs. Effective time management, clear communication, and a proactive approach to problem-solving are essential for navigating these obstacles. Many teams use project management tools and regular check-ins to ensure alignment and maintain workflow efficiency. Building strong relationships with colleagues across departments also helps in addressing issues promptly and fostering a collaborative environment.

What is the role of admin operations?

Administrative operations involve managing and coordinating daily business functions such as scheduling, record-keeping, communication, and process improvement to ensure organizational efficiency. Professionals in this field often use tools like office software and may handle tasks related to facilities, procurement, and compliance.

What are administrative operations?

Administrative operations refer to the day-to-day activities and processes that support the functioning and efficiency of an organization. This includes tasks like managing office supplies, handling correspondence, scheduling meetings, organizing files, maintaining records, and supporting other departments. Administrative operations professionals ensure that business processes run smoothly, allowing other teams to focus on their core responsibilities. Their work is vital for maintaining organization, compliance, and productivity within a company.
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What cities are hiring for Administrative Operations jobs? Cities with the most Administrative Operations job openings:
What are the most commonly searched types of Administrative Operations jobs? The most popular types of Administrative Operations jobs are:
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Administrative Operations jobs near you
Infographic showing various Administrative Operations job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 62% Full Time, 30% Part Time, 2% Temporary, 4% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $48,528 per year, or $23.3 per hour.
Administrative Operations Coordinator

Administrative Operations Coordinator

Grace Management, Inc.

Topsham, ME • On-site

$42K - $55K/yr

Full-time

Posted 22 days ago

Grace Management rating

5.9

Company rating: 5.9 out of 10

Based on 32 frontline employees who took The Breakroom Quiz

130th of 228 rated social care providers

Job description

Core Competencies & Qualifications
The ideal candidate will demonstrate:
  • Strong organizational and time management skills
  • Ability to work independently and take initiative
  • Strong follow-through and attention to detail
  • Excellent problem-solving abilities
  • Strong administrative and office coordination experience
  • Professional communication skills with residents, associates, vendors, and leadership
  • Strong customer service mindset
  • Ability to prioritize urgent operational needs in a fast-paced environment
  • Strong computer proficiency, including email systems, scheduling platforms, spreadsheets, and work order systems
  • Ability to remain calm and solution-focused during emergencies and high-pressure situations
  • Ability to manage confidential and sensitive operational information appropriately

Prior administrative, facilities coordination, scheduling, or operational support experience preferred.
Essential Duties & Responsibilities
  1. Serve as a front-facing operational support resource for residents and associates requiring assistance related to maintenance and housekeeping services.
  2. Answer and manage Maintenance department phone calls during normal business hours.
  3. Coordinate the generation, assignment, tracking, and close-out of maintenance work orders for maintenance technicians.
  4. Assist with organizing technician workflow, prioritization of open work orders, and follow-up on overdue tasks.
  5. Order and track supplies for both Maintenance and Housekeeping departments.
  6. Coordinate vendor communication for work orders, CapEx projects, inspections, Co-op needs, and campus projects, including scheduling, follow-up communication, and documentation.
  7. Draft and coordinate operational communications for residents and associates under the direction of department leadership, including:
    • Vendor and project scheduling updates
    • Housekeeping schedule changes and resident notifications
    • Weather, emergency, and campus-wide operational announcements
  8. Schedule and coordinate campus-wide vendor work, inspections, and operational projects.
  9. Maintain, update, and publish Housekeeping schedules in Homebase, including adjusting staffing coverage and assigning additional work for open shifts or schedule gaps.
  10. Assist with tracking housekeeping completion, room turns, quality control follow-up, and departmental operational organization.
  11. Support preventative maintenance tracking, TELS task management, safety folders, and operational documentation compliance.
  12. Coordinate sign-up lists, scheduling logistics, and startup needs with Front Desk and other departments as needed.
  13. Provide operational support for campus-wide events, emergency moves, urgent operational needs, and interdepartmental logistics as assigned.
  14. Assist with emergency and high-priority operational errands and support functions for the Maintenance and Housekeeping departments.
  15. Maintain professional communication and positive working relationships with residents, associates, vendors, and leadership teams.
  16. Perform additional operational and administrative support duties as assigned to support efficient campus operations.
Physical & Operational Requirements
  • Ability to move throughout campus regularly during the workday
  • Ability to multitask and manage interruptions in a fast-paced environment
  • Ability to occasionally lift or move light operational supplies
  • Ability to respond appropriately during emergency operational situations
Reporting Structure
This position reports directly to the Operations Director / Maintenance Director and works closely with Housekeeping, Front Desk, Resident Services, and community leadership teams.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

What Grace Management employees say

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About Grace Management

Sourced by ZipRecruiter

Grace Management, headquartered in Maple Grove, Minnesota, is a revered figure in the senior living industry in the United States. Established in 1984, the esteemed organization specializes in crafting luxury senior living communities across the nation. Its primary aim is to create lifestyle-enriching environments that empower seniors to live independently, with dignity, grace, and security. Over the years, Grace Management has significantly expanded its national footprint, with senior residences scattered across the country, manifesting its mission to serve our senior population.

Industry

Health care and social assistance

Company size

1,001 - 5,000 Employees

Headquarters location

Maple Grove, MN, US

Year founded

1984

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