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Administrative Operations information

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How much do administrative operations jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for administrative operations in the United States is $23.33, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $25.24 per hour, depending on experience, location, and employer.

What is administrative operations?

Administrative operations refer to the day-to-day activities and processes that support the functioning and efficiency of an organization. This includes tasks like managing office supplies, handling correspondence, scheduling meetings, organizing files, maintaining records, and supporting other departments. Administrative operations professionals ensure that business processes run smoothly, allowing other teams to focus on their core responsibilities. Their work is vital for maintaining organization, compliance, and productivity within a company.

What are the key skills and qualifications needed to thrive in administrative operations, and why are they important?

To thrive in Administrative Operations, you need strong organizational, multitasking, and problem-solving abilities, often supported by a degree in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite, project management tools, and sometimes ERP systems is typically required. Excellent communication, attention to detail, and adaptability are standout soft skills for this role. These capabilities ensure smooth workflow, efficient resource management, and effective support for organizational objectives.

What are some common challenges faced by professionals in administrative operations, and how can they be effectively managed?

Professionals in Administrative Operations often encounter challenges such as managing competing priorities, streamlining processes, and adapting to rapidly changing organizational needs. Effective time management, clear communication, and a proactive approach to problem-solving are essential for navigating these obstacles. Many teams use project management tools and regular check-ins to ensure alignment and maintain workflow efficiency. Building strong relationships with colleagues across departments also helps in addressing issues promptly and fostering a collaborative environment.

What is the difference between Administrative Operations vs Administrative Assistant?

AspectAdministrative OperationsAdministrative Assistant
Primary ResponsibilitiesOversees administrative processes, manages workflows, improves operational efficiencyPerforms clerical tasks, schedules appointments, supports daily office functions
Required SkillsProcess management, organizational skills, problem-solving, communicationCommunication, organization, basic computer skills, customer service
Work EnvironmentOften in managerial or team lead roles within organizationsOffice settings, supporting managers or teams
CredentialsTypically requires experience in operations or administration, sometimes a degreeHigh school diploma or equivalent, relevant experience

Administrative Operations focuses on managing and improving administrative processes within an organization, often involving strategic oversight. In contrast, Administrative Assistants handle day-to-day clerical tasks and support staff. While both roles require organizational skills, Administrative Operations roles demand a broader understanding of workflows and process management, making them more strategic in nature.

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What are the most commonly searched types of Administrative Operations jobs?

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What are popular job titles for Administrative Operations?

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Administrative Operations jobs near you
Infographic showing various Administrative Operations job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $48,528 per year, or $23.3 per hour.

Coordinator, Administrative Operations

Tucson, AZ • On-site

University of Arizona
Colleges, Universities, and Professional Schools • 10K+ employees
Learn more about University of Arizonaexternal

$39K - $51K/yr

Full-time

Posted 17 days ago

University Of Arizona rating

7.4

Company rating: 7.4 out of 10

Based on 69 frontline employees who took The Breakroom Quiz

Job description

Executive & Administrative Support

  • Serve as the front desk representative for the Enrollment Management executive suite by greeting visitors, directing inquiries, and responding to phone calls, emails, and general correspondence.
  • Support administrative needs and routine communications for Enrollment Management leadership, serving as a point of contact for internal and external constituents when appropriate.
  • Coordinate calendars, meetings, and scheduling for assigned Enrollment Management leadership and team members.
  • Provide travel support for assigned team members, including preparing travel authorizations, coordinating itineraries and reservations, and assisting with expense reconciliation in accordance with university policies.
  • Process purchasing transactions and PCard purchases for assigned leadership team members following established university procedures and guidelines.
  • Gather, compile, verify, and prepare information for reports, organizational charts, and other administrative documents.
  • Provide administrative support for departmental operations, including maintaining office supply inventories, processing routine requests, supporting office logistics, and providing backup calendar support for the Vice President of Enrollment Management and Dean of Admission, as needed.

Operational, Event & Recruitment Support

  • Coordinate the collection, sorting, and distribution of departmental mail and deliveries.
  • Provide administrative support for Enrollment Management events by coordinating transportation, hotel estimates, catering, space reservations, event materials, and other logistical needs.
  • Coordinate the inventory, storage, distribution, and fulfillment of recruitment marketing materials, event supplies, and promotional items to support recruitment and outreach efforts.
  • Receive, track, and fulfill University promotional item ("swag") requests submitted through Slate, email, and other established request channels.
  • Assist with maintaining organized workspaces, storage areas, and operational resources to support efficient departmental operations.

Student Employee Assistance & Special Projects

  • Support the day-to-day workflow of student office employees by assigning routine tasks, monitoring schedules, assisting with onboarding and training, and providing guidance on office procedures.
  • Assist the Administrative Operations Manager and Chief of Staff with departmental initiatives, special projects, and other administrative duties as assigned.

Additional Information

  • Must be able to lift boxes/materials up to 20 pounds. 
  • Works in a front desk/forward-facing environment.

Knowledge, Skills, and Abilities: 

  • Excellent customer service skills.
  • Strong organizational skills and attention to detail.
  • Ability to follow laws and guiding principles of enrollment work, including FERPA regulations.
  • Effective communicator with various populations via email, telephone, in-person, and other modalities.
  • Ability to handle confidential and sensitive information.

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