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Administrative Operations Jobs (NOW HIRING)

Iii Solutions

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Administrative & Operations Assistant

Chicago, IL · On-site

$45K - $55K/yr

We are seeking an Administrative & Operations Assistant to support our day-to-day business operations, client communications, vendor coordination, and administrative functions. This position plays an ...

CBIZ

Administrative & Operations Manager

Boston, MA

Proficient use of applicable technology The Administrative Services and Operations Manager is responsible for the seamless operation of the Boston office, providing comprehensive executive - level ...

Mattr

Administrative Operations Coordinator

Fairfield, OH · On-site

$39K - $50K/yr

Summary The Administrative Operations Coordinator plays a critical role in ensuring seamless front office operations and supporting key administrative and operational processes across the business.

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Administrative Operations information

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How much do administrative operations jobs pay per hour?

As of Jul 13, 2026, the average hourly pay for administrative operations in the United States is $23.33, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $25.24 per hour, depending on experience, location, and employer.

How much is the salary of an Office Administrator?

The salary of an Office Administrator typically ranges from $40,000 to $60,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced administrators with specialized skills can earn higher wages.

How much do admin assistants get paid?

Administrative assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Salaries often increase with additional responsibilities, certifications, or proficiency in office software tools.

What is the highest paying administrative job?

The highest paying administrative roles are often executive-level positions such as Chief Administrative Officer or Director of Administration, which can earn six-figure salaries. These roles typically require extensive experience, strong leadership skills, and advanced knowledge of organizational operations and management tools.

What is the difference between Administrative Operations vs Administrative Assistant?

AspectAdministrative OperationsAdministrative Assistant
Primary ResponsibilitiesOversees administrative processes, manages workflows, improves operational efficiencyPerforms clerical tasks, schedules appointments, supports daily office functions
Required SkillsProcess management, organizational skills, problem-solving, communicationCommunication, organization, basic computer skills, customer service
Work EnvironmentOften in managerial or team lead roles within organizationsOffice settings, supporting managers or teams
CredentialsTypically requires experience in operations or administration, sometimes a degreeHigh school diploma or equivalent, relevant experience

Administrative Operations focuses on managing and improving administrative processes within an organization, often involving strategic oversight. In contrast, Administrative Assistants handle day-to-day clerical tasks and support staff. While both roles require organizational skills, Administrative Operations roles demand a broader understanding of workflows and process management, making them more strategic in nature.

What are the key skills and qualifications needed to thrive in Administrative Operations, and why are they important?

To thrive in Administrative Operations, you need strong organizational, multitasking, and problem-solving abilities, often supported by a degree in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite, project management tools, and sometimes ERP systems is typically required. Excellent communication, attention to detail, and adaptability are standout soft skills for this role. These capabilities ensure smooth workflow, efficient resource management, and effective support for organizational objectives.

What do operations administrators do?

Operations administrators manage and coordinate daily business activities to ensure efficiency and smooth functioning. They handle tasks such as scheduling, process improvement, data management, and communication between departments, often using tools like spreadsheets and enterprise software. Strong organizational and problem-solving skills are essential for this role.

What are some common challenges faced by professionals in Administrative Operations, and how can they be effectively managed?

Professionals in Administrative Operations often encounter challenges such as managing competing priorities, streamlining processes, and adapting to rapidly changing organizational needs. Effective time management, clear communication, and a proactive approach to problem-solving are essential for navigating these obstacles. Many teams use project management tools and regular check-ins to ensure alignment and maintain workflow efficiency. Building strong relationships with colleagues across departments also helps in addressing issues promptly and fostering a collaborative environment.

What are administrative operations?

Administrative operations refer to the day-to-day activities and processes that support the functioning and efficiency of an organization. This includes tasks like managing office supplies, handling correspondence, scheduling meetings, organizing files, maintaining records, and supporting other departments. Administrative operations professionals ensure that business processes run smoothly, allowing other teams to focus on their core responsibilities. Their work is vital for maintaining organization, compliance, and productivity within a company.
More about Administrative Operations jobs
What cities are hiring for Administrative Operations jobs? Cities with the most Administrative Operations job openings:
What are the most commonly searched types of Administrative Operations jobs? The most popular types of Administrative Operations jobs are:
What states have the most Administrative Operations jobs? States with the most job openings for Administrative Operations jobs include:
What job categories do people searching Administrative Operations jobs look for? The top searched job categories for Administrative Operations jobs are:
Administrative Operations jobs near you
Infographic showing various Administrative Operations job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $48,528 per year, or $23.3 per hour.

Administrative & Operations Assistant

Iii Solutions

Chicago, IL • On-site

$45K - $55K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

iii Solutions is a growing managed services provider (MSP) serving businesses throughout the Chicagoland area. We are seeking an Administrative & Operations Assistant to support our day-to-day business operations, client communications, vendor coordination, and administrative functions.

This position plays an important role in helping keep our team organized, responsive, and efficient. The ideal candidate is detail-oriented, proactive, and comfortable managing a variety of responsibilities in a fast-paced small business environment.

Responsibilities

  • Serve as a primary point of contact for client inquiries and requests
  • Communicate professionally with clients via phone, email, and in-person
  • Coordinate client follow-up communications and status updates
  • Schedule meetings, appointments, and internal discussions
  • Assist with creating estimates, proposals, invoices, and supporting documentation
  • Maintain organized electronic files, records, and operational documentation
  • Coordinate communication between clients, vendors, and internal team members
  • Track outstanding action items and ensure timely follow-up
  • Order office supplies, equipment, and business materials
  • Maintain hardware inventory and assist with equipment distribution
  • Send timesheet reminders and assist with timesheet tracking
  • Support PTO tracking and employee administrative processes
  • Assist with employee onboarding and offboarding
  • Prepare reports, spreadsheets, and tracking documents
  • Support process improvement and workflow documentation
  • Provide general administrative support to leadership and team members

Requirements

  • 2+ years of administrative, office support, customer service, or operations experience
  • Excellent written and verbal communication skills
  • Strong organizational skills with exceptional attention to detail
  • Ability to manage multiple priorities in a fast-paced environment
  • Proficiency with Microsoft 365, including Outlook, Excel, Teams, and SharePoint
  • Professional, dependable, and customer-focused demeanor
  • Ability to work independently while collaborating effectively with a team
  • Strong problem-solving skills and willingness to take initiative

Preferred Experience

  • Experience coordinating with clients, vendors, and internal teams
  • Familiarity with QuickBooks, CRM systems, or project management software
  • Experience maintaining business records, documentation, and operational processes
  • Experience supporting employee onboarding, scheduling, or office administration
  • Associate's or Bachelor's degree preferred but not required