ZipRecruiter

Log In

1

Administrative Operations Jobs (NOW HIRING)

GAAMHA

Administrative Operations Coordinator

Gardner, MA · On-site

$23 - $25/hr

Administrative Operations Coordinator Redefining how we support the people and systems who support our mission. Position Overview At GAAMHA, we exist to create a world where people can get help when ...

GAAMHA

Administrative Operations Coordinator

Gardner, MA · On-site

$23 - $25/hr

Administrative Operations Coordinator Redefining how we support the people and systems who support our mission. Position Overview At GAAMHA, we exist to create a world where people can get help when ...

next page

Showing results 1-20

All JobsAdministrative Operations Jobs

Administrative Operations information

See salary details

$13

$23

$37

How much do administrative operations jobs pay per hour?

As of Jun 16, 2026, the average hourly pay for administrative operations in the United States is $23.33, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $25.24 per hour, depending on experience, location, and employer.

What is the highest paying administrative job?

The highest paying administrative roles are often executive-level positions such as Chief Administrative Officer (CAO) or Director of Administration, which can earn six-figure salaries. These roles typically require extensive experience, strong leadership skills, and advanced knowledge of organizational operations and management tools.

What is the difference between Administrative Operations vs Administrative Assistant?

AspectAdministrative OperationsAdministrative Assistant
Primary ResponsibilitiesOversees administrative processes, manages workflows, improves operational efficiencyPerforms clerical tasks, schedules appointments, supports daily office functions
Required SkillsProcess management, organizational skills, problem-solving, communicationCommunication, organization, basic computer skills, customer service
Work EnvironmentOften in managerial or team lead roles within organizationsOffice settings, supporting managers or teams
CredentialsTypically requires experience in operations or administration, sometimes a degreeHigh school diploma or equivalent, relevant experience

Administrative Operations focuses on managing and improving administrative processes within an organization, often involving strategic oversight. In contrast, Administrative Assistants handle day-to-day clerical tasks and support staff. While both roles require organizational skills, Administrative Operations roles demand a broader understanding of workflows and process management, making them more strategic in nature.

What are the key skills and qualifications needed to thrive in Administrative Operations, and why are they important?

To thrive in Administrative Operations, you need strong organizational, multitasking, and problem-solving abilities, often supported by a degree in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite, project management tools, and sometimes ERP systems is typically required. Excellent communication, attention to detail, and adaptability are standout soft skills for this role. These capabilities ensure smooth workflow, efficient resource management, and effective support for organizational objectives.

What job makes $10,000 a month without a degree?

In administrative operations, high-paying roles such as executive assistants or office managers can reach $10,000 per month with extensive experience, strong organizational skills, and proficiency in tools like Microsoft Office or project management software. However, most roles at this level typically require relevant experience or certifications rather than formal degrees.

What do operations administrators do?

Operations administrators manage and coordinate daily business activities to ensure efficient operations. They handle tasks such as scheduling, process improvement, data management, and communication between departments, often using tools like spreadsheets and enterprise software. Strong organizational and problem-solving skills are essential for this role.

What are some common challenges faced by professionals in Administrative Operations, and how can they be effectively managed?

Professionals in Administrative Operations often encounter challenges such as managing competing priorities, streamlining processes, and adapting to rapidly changing organizational needs. Effective time management, clear communication, and a proactive approach to problem-solving are essential for navigating these obstacles. Many teams use project management tools and regular check-ins to ensure alignment and maintain workflow efficiency. Building strong relationships with colleagues across departments also helps in addressing issues promptly and fostering a collaborative environment.

What is the role of admin operations?

Administrative operations involve managing and coordinating daily business functions such as scheduling, record-keeping, communication, and process improvement to ensure organizational efficiency. Professionals in this field often use tools like office software and may handle tasks related to facilities, procurement, and compliance.

What are administrative operations?

Administrative operations refer to the day-to-day activities and processes that support the functioning and efficiency of an organization. This includes tasks like managing office supplies, handling correspondence, scheduling meetings, organizing files, maintaining records, and supporting other departments. Administrative operations professionals ensure that business processes run smoothly, allowing other teams to focus on their core responsibilities. Their work is vital for maintaining organization, compliance, and productivity within a company.
More about Administrative Operations jobs
What cities are hiring for Administrative Operations jobs? Cities with the most Administrative Operations job openings:
What are the most commonly searched types of Administrative Operations jobs? The most popular types of Administrative Operations jobs are:
What states have the most Administrative Operations jobs? States with the most job openings for Administrative Operations jobs include:
What job categories do people searching Administrative Operations jobs look for? The top searched job categories for Administrative Operations jobs are:
Administrative Operations jobs near you
Infographic showing various Administrative Operations job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 62% Full Time, 30% Part Time, 2% Temporary, 4% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $48,528 per year, or $23.3 per hour.
Administrative Operations Lead

Administrative Operations Lead

Bayonet Plumbing

New Port Richey, FL • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 26 days ago

Job description

Administrative Operations Lead
HVAC Residential Replacement Division
Full-Time • On-Site • Non-Exempt
About the Role
Bayonet Inc. is looking for a sharp, organized Administrative Operations Lead to support the financial and operational administration of our HVAC residential replacement division. This is a hands-on admin role for someone who is equally comfortable in spreadsheets and job management software as they are handling day-to-day coordination tasks.
The core of this role is financial tracking and administrative support: making sure every job has accurate cost data entered, budgets are monitored, variances are flagged, and the team has the information it needs to stay on target. You won't be setting strategy - you'll be the person who makes sure the data is clean, the numbers are tracked, and nothing falls through the cracks.
This is a great fit for someone with a strong admin background who understands (or is eager to learn) job costing, and who takes pride in being the most organized person in the room.
Key Responsibilities
Financial Tracking & Job Costing Administration
  • Enter, maintain, and audit job-level cost data in field service management software for every residential replacement job - including labor hours, material costs, and subcontractor charges
  • Track actual vs. budgeted costs per job and flag variances in labor, materials, and gross profit to the appropriate manager in a timely manner
  • Pull and distribute regular reports on job profitability, cost overruns, and gross profit margin by job, technician, and job type
  • Assist in reconciling job costs against invoices, purchase orders, and technician time entries to ensure accuracy
  • Maintain organized records of all job financials, vendor invoices, and material purchases for review and audit purposes
  • Support the review of completed jobs to confirm all billable costs are captured and properly categorized before closing

Administrative Support & Coordination
  • Serve as the administrative point of contact for day-to-day operational questions related to job status, scheduling, and documentation
  • Coordinate with dispatchers, install teams, and office staff to ensure job records are complete and up to date in the system
  • Process purchase orders, material requests, and vendor communications, ensuring proper approvals and documentation
  • Assist with onboarding administrative paperwork, tracking employee certifications, and maintaining operational records
  • Prepare weekly and monthly summaries of operational and financial data for management review
  • Manage filing systems (digital and physical) for job files, warranties, permits, and compliance documents

Scheduling & Dispatch Support
  • Assist the dispatch team with scheduling coordination, job assignment documentation, and calendar management
  • Track job completion timelines and communicate delays or scheduling changes to the appropriate parties
  • Monitor open jobs and ensure all required information (signed agreements, permits, equipment orders) is in place before scheduled install dates

Customer & Vendor Communication
  • Handle inbound customer inquiries related to job status, scheduling confirmations, and follow-up documentation
  • Communicate professionally with vendors and suppliers to confirm orders, track deliveries, and resolve discrepancies
  • Assist with customer satisfaction follow-up and ensure feedback is logged and routed appropriately
What We're Looking For
Required
  • 2+ years of administrative, operations coordination, or office management experience - ideally in a service, construction, or trades environment
  • Strong attention to detail and a track record of maintaining accurate records and data entry
  • Comfortable working with numbers: reading reports, tracking costs, and flagging discrepancies does not intimidate you
  • Proficiency in Microsoft Office or Google Workspace (especially Excel/Sheets for data tracking and reporting)
  • Experience with field service software, job management platforms, or CRM tools (or willingness to learn quickly)
  • Strong organizational skills with the ability to manage multiple priorities and deadlines without dropping the ball
  • Clear, professional written and verbal communication skills

Preferred
  • Familiarity with job costing concepts: labor cost, material cost, gross profit margin, and budget variance
  • Experience with ServiceTitan
  • Background supporting operations in HVAC, plumbing, electrical, or similar residential services
  • Associate's or Bachelor's degree in Business Administration, Accounting, or a related field - or equivalent work experience
You'll Thrive in This Role If You...
  • Are the type of person who notices when something is off in a report and can't let it go until it's resolved
  • Take ownership of your work area and keep your records, files, and systems tighter than anyone else on the team
  • Communicate proactively - you flag problems early rather than waiting to be asked
  • Are comfortable asking questions, learning new software, and adapting when processes change
  • Want a role where your organizational skills and attention to financial detail have a direct impact on business results
Compensation & Benefits
  • Competitive hourly rate or salary commensurate with experience
  • Comprehensive medical, dental, and vision insurance
  • 401(k) with company match
  • Paid time off and paid holidays
  • Stable, full-time schedule - Monday through Friday, on-site
  • Supportive team environment with opportunities to grow within the company
Bayonet Plumbing, Heating & Air Conditioning logo

About Bayonet Plumbing, Heating & Air Conditioning

Sourced by ZipRecruiter

At Bayonet Plumbing, Heating & Air Conditioning, we provide a number of services. We are an employer, a subcontractor, a service provider, and—to our many vendors—a customer. It is our goal to make each and every life we touch somehow better for having dealt with us. We truly believe in quality products, quality services, and quality people. It is our dedication to quality that allows us to enjoy our longevity and ensures that we will be here to serve you for years to come.

Industry

Water, sewage, waste, steam, air heating and cooling systems

Company size

201 - 500 Employees

Headquarters location

Hudson, FL, US

Year founded

1978

Social media

FacebookTwitter

View All Bayonet Plumbing, Heating & Air Conditioning Jobs

Apply