Administrative Operations Jobs in Virginia (NOW HIRING)

Administrative Operations Coordinator
Job no: 536522
Work type: Staff
Senior management: Architecture, Arts, and Design
Department: School of Design
Location: Blacksburg, Virginia
Categories: Administrative / Clerical, Other, Program/Project Management
Job Description
The Administrative Operations Coordinator (AOC) serves as a central operational leader within the School of Design, providing comprehensive administrative, scheduling, and programmatic support across multiple academic programs. Reporting to the School Director, this position ensures the effective execution of academic scheduling, administrative processes, events, and external engagement activities. The AOC works collaboratively with program chairs, faculty, staff, students, and external stakeholders to maintain efficient, accurate, and policy-compliant operations in a dynamic and multidisciplinary academic environment.
Required Qualifications
• Bachelor's degree in business administration, public administration, higher education, or a related field, or equivalent experience.
• Demonstrated experience in administrative coordination or operations support in a complex organizational environment.
• Strong organizational, communication, and problem-solving skills.
• Demonstrated ability to manage multiple priorities, maintain confidentiality, and ensure accuracy.
• Experience with standard administrative systems (e.g., scheduling, records management, financial processes).
Preferred Qualifications
• Experience in higher education administration.
• Familiarity with university systems (e.g., Banner, CMS platforms).
• Experience supervising student employees or support staff.
• Experience with event planning, communications, or web content management.
Pay Band
4
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
$50,000 - $53,000
Hours per week
40 hours per week
Review Date
06/15/26
Additional Information
This position is eligible for a hybrid work arrangement (up to one day per week of remote work) following a fully onsite onboarding period to support successful training and transition.
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Erin Kowtko at erink23@vt.edu during regular business hours at least 10 business days prior to the event.
Advertised: May 27, 2026
Applications close:
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