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Conference Registration Jobs in Virginia (NOW HIRING)

ExtensisHR

Membership & Operations Manager

Arlington, VA · On-site

$55K - $62K/yr

Maintain conference registration supplies and inventory. * Create and distribute certificates of attendance. * Coordinate the Conference Ambassador program and conference volunteers. * Support ...

McGuireWoods LLP

Administrative Assistant-MWC

Richmond, VA · Hybrid

$17.75 - $24/hr

Book travel, conference registration, and arrange appointments * Process expense-related items (invoices, reimbursements, check requests) using Chrome River * Draft correspondence and documents in ...

McGuireWoods LLP

Administrative Assistant-MWC

Richmond, VA · Hybrid

$17.75 - $24/hr

Book travel, conference registration, and arrange appointments * Process expense-related items (invoices, reimbursements, check requests) using Chrome River * Draft correspondence and documents in ...

McGuireWoods LLP

Administrative Assistant-MWC

Richmond, VA · On-site

$51K - $70K/yr

Book travel, conference registration, and arrange appointments * Process expense-related items (invoices, reimbursements, check requests) using Chrome River * Draft correspondence and documents in ...

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All JobsConference Registration JobsConference Registration Jobs in Virginia

Conference Registration information

See Virginia salary details

$12

$18

$29

How much do conference registration jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for conference registration in Virginia is $18.77, according to ZipRecruiter salary data. Most workers in this role earn between $15.00 and $23.12 per hour, depending on experience, location, and employer.

What does a conference registration coordinator do?

A conference registration coordinator manages the process of registering attendees for conferences and events. Their responsibilities typically include setting up registration systems, processing payments, handling attendee inquiries, distributing badges and materials, and ensuring a smooth check-in experience. They often collaborate with event planners, vendors, and other staff to manage logistics and address any registration issues that arise. Strong organizational and customer service skills are essential for this role.

What are the key skills and qualifications needed to thrive in conference registration?

To thrive in Conference Registration, you need strong organizational skills, attention to detail, and experience with event management or hospitality, often supported by a relevant degree or coursework. Familiarity with registration software, CRM systems, and payment processing tools is typically required. Excellent communication, problem-solving, and interpersonal skills help you deliver exceptional attendee experiences and handle unexpected issues. These skills ensure the registration process runs smoothly, efficiently, and leaves a positive impression on participants.

What are some common challenges faced in a conference registration role, and how can they be managed effectively?

A common challenge in conference registration is efficiently handling high volumes of attendees during peak times, which can lead to long wait times and logistical bottlenecks. Effective management involves strong organizational skills, proficiency with registration software, and the ability to communicate clearly under pressure. Collaborating closely with event coordinators and IT support can help address technical issues quickly and ensure a smooth check-in process. Additionally, maintaining a calm, customer-focused attitude helps create a positive experience for attendees, even during busy periods.

What is the difference between Conference Registration vs Event Coordinator?

AspectConference RegistrationEvent Coordinator
Primary RoleManaging attendee registration, processing payments, and providing event informationPlanning, organizing, and executing entire events including logistics, vendors, and schedules
Required SkillsCustomer service, data entry, communicationProject management, negotiation, multitasking
Work EnvironmentOffice settings, registration desks at eventsVaried locations, on-site event management
CertificationsTypically none required, but customer service or administrative certifications helpEvent planning certifications (e.g., CMP) beneficial

While Conference Registration focuses on managing attendee sign-ups and related tasks, Event Coordinators oversee the entire event planning process. Both roles require strong organizational skills, but Event Coordinators handle broader responsibilities, including logistics and vendor management, whereas Conference Registration specialists concentrate on attendee engagement and registration processes.

What are popular job titles related to Conference Registration jobs in Virginia?

For Conference Registration jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Conference Registration jobs in Virginia look for?

The top searched job categories for Conference Registration jobs in Virginia are:

Conference Registration jobs near you
Infographic showing various Conference Registration job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 41% Full Time, 57% Part Time, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $39,041 per year, or $18.8 per hour.

Conference Planner

Civility Management Solutions

Hampton, VA • On-site

$45K - $55K/yr

Full-time

Posted 19 days ago

Job description

About Company:

WHAT WE STAND FOR

CivilityMS is committed to the highest degree of accountability, professionalism and civility in the workplace by supporting our clients in delivering cost effective, ethical, and reliable solutions of strategic value, while developing a balanced work environment through mentoring and coaching our greatest assets, our staff.

CivilityMS is committed to providing highly qualified support staff with specialized skills and senior level professionals who are subject matter experts in the fields of Project Management, Finance, Training, and Grants Management.

CivilityMS is committed to Veterans, our team of Veterans is honored to give back to our Veteran Community in training Fortune 500 companies on the “Veteran in the Workplace,” we look forward to providing insight, understanding and belief on behalf of all Veterans of the United States Military.

CivilityMS is committed to service and giving back to the community, our ongoing volunteer efforts with Veterans, both disabled and homeless and the underserved communities will always be a highlight of ‘who’ we are … CIVIL MINDED!

JOIN OUR TALENT COMMUNITY

CivilityMS is accepting applications from qualified candidates who would like to be considered for future Conference Coordinator opportunities supporting our federal government customers.

This is an evergreen talent-pipeline posting and may not represent a currently available position. Applications will be reviewed as anticipated or future staffing needs arise. Employment opportunities are contingent upon factors that may include contract award, customer authorization, funding, position availability, and the applicant’s ability to satisfy all applicable employment and customer requirements.

Submitting an application does not guarantee an interview or an offer of employment. Qualified applicants may be contacted when a position becomes available that aligns with their experience and qualifications.

About the Role:

Future Conference Coordinator opportunities may involve providing administrative, logistical, and event-execution support for leadership development conferences, courses, symposiums, and related programs. Depending on the specific assignment, the Conference Coordinator may support CivilityMS customers such as Headquarters Air Combat Command (HQACC/A1K).

The role helps ensure that events are planned and executed effectively through detailed coordination, stakeholder communication, records management, on-site or virtual event support, and post-event analysis.

Minimum Qualifications:

  • 3 years experience in administrative or program support including scheduling, training support, or conference logistics
  • 3 years experience with Microsoft Office Suite (Excel, Access, Word, Outlook, PowerPoint)
  • 2 years experience creating or managing SharePoint sites and lists
  • Strong customer service and communication skills
  • Ability to work independently and manage multiple requirements
  • Active clearance

Preferred Qualifications:

  • Certification in event planning or project management.
  • Experience with virtual event platforms and hybrid event planning.

Responsibilities:

  • Plan, coordinate, execute, and facilitate conferences using existing or newly developed checklists
  • Collect stakeholder requirements to draft and coordinate conference schedules and agendas
  • Coordinate lodging, transportation, conference rooms, equipment, dining, and briefers
  • Coordinate Distinguished Visitor schedules and protocol with ACC Protocol
  • Collect attendee registration data without handling payments
  • Prepare attendee materials and assist with senior leader binder preparation
  • Support event execution including monitoring schedules, resolving issues, briefing administrative details, and capturing notes
  • Draft, administer, and analyze post‑event surveys and After Action Reports
  • Maintain databases, spreadsheets, and course documentation including attendance tracking and waiver tracking
  • Update and manage conference content on MS SharePoint and ACC shared drives
  • Handle and safeguard PII in accordance with the Privacy Act
  • Perform administrative communication through email, meetings, and phone calls professionally
  • Support research and analysis on course trend data when requested