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Administrative Operations Jobs in Boston, MA (NOW HIRING)

Vertisystem Inc

Administrative Assistant

Boston, MA · On-site

$19.50 - $26.25/hr

Administrative Operations: * Perform word processing and data entry tasks * File, scan, copy, and redact legal documents as needed * Assist with scheduling and calendar management Qualifications:

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All JobsAdministrative Operations JobsAdministrative Operations Jobs in Boston, MA

Administrative Operations information

See Boston, MA salary details

$14

$25

$40

How much do administrative operations jobs pay per hour?

As of Aug 27, 2026, the average hourly pay for administrative operations in Boston, MA is $25.35, according to ZipRecruiter salary data. Most workers in this role earn between $19.86 and $27.40 per hour, depending on experience, location, and employer.

What is administrative operations?

Administrative operations refer to the day-to-day activities and processes that support the functioning and efficiency of an organization. This includes tasks like managing office supplies, handling correspondence, scheduling meetings, organizing files, maintaining records, and supporting other departments. Administrative operations professionals ensure that business processes run smoothly, allowing other teams to focus on their core responsibilities. Their work is vital for maintaining organization, compliance, and productivity within a company.

What are the key skills and qualifications needed to thrive in administrative operations, and why are they important?

To thrive in Administrative Operations, you need strong organizational, multitasking, and problem-solving abilities, often supported by a degree in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite, project management tools, and sometimes ERP systems is typically required. Excellent communication, attention to detail, and adaptability are standout soft skills for this role. These capabilities ensure smooth workflow, efficient resource management, and effective support for organizational objectives.

What are some common challenges faced by professionals in administrative operations, and how can they be effectively managed?

Professionals in Administrative Operations often encounter challenges such as managing competing priorities, streamlining processes, and adapting to rapidly changing organizational needs. Effective time management, clear communication, and a proactive approach to problem-solving are essential for navigating these obstacles. Many teams use project management tools and regular check-ins to ensure alignment and maintain workflow efficiency. Building strong relationships with colleagues across departments also helps in addressing issues promptly and fostering a collaborative environment.

What is the difference between Administrative Operations vs Administrative Assistant?

AspectAdministrative OperationsAdministrative Assistant
Primary ResponsibilitiesOversees administrative processes, manages workflows, improves operational efficiencyPerforms clerical tasks, schedules appointments, supports daily office functions
Required SkillsProcess management, organizational skills, problem-solving, communicationCommunication, organization, basic computer skills, customer service
Work EnvironmentOften in managerial or team lead roles within organizationsOffice settings, supporting managers or teams
CredentialsTypically requires experience in operations or administration, sometimes a degreeHigh school diploma or equivalent, relevant experience

Administrative Operations focuses on managing and improving administrative processes within an organization, often involving strategic oversight. In contrast, Administrative Assistants handle day-to-day clerical tasks and support staff. While both roles require organizational skills, Administrative Operations roles demand a broader understanding of workflows and process management, making them more strategic in nature.

What are the most commonly searched types of Administrative Operations jobs in Boston, MA?

The most popular types of Administrative Operations jobs in Boston, MA are:

What are popular job titles related to Administrative Operations jobs in Boston, MA?

For Administrative Operations jobs in Boston, MA, the most frequently searched job titles are:

What job categories do people searching Administrative Operations jobs in Boston, MA look for?

The top searched job categories for Administrative Operations jobs in Boston, MA are:

Administrative Operations jobs near you
Infographic showing various Administrative Operations job openings in Boston, MA as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 12% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $52,720 per year, or $25.3 per hour.

Administrative/Operations Assistant

Coneco Engineers & Scientists

Bridgewater, MA • On-site

Full-time

Posted 8 days ago

Job description

The Administrative/Operations Assistant is a full-time, on-site role based in Bridgewater, MA. This position will support the day-to-day administrative and operational needs of our growing organization. This position will play an important role in supporting client billing and invoicing, project administration, office management, and general administrative operations. The Administrative/Operations Assistant will work closely with project managers, management, and employees across the organization to help ensure administrative processes are completed accurately, efficiently, and on time.

The ideal candidate has at least three years of experience working in a professional administrative or office environment, is comfortable working with billing and financial information, and enjoys being the person who helps keep an office organized and running smoothly.

Key Responsibilities

Billing & Project Management

  • Assist with the preparation, review, and processing of client invoices.
  • Coordinate with project managers to gather billing information, supporting documentation, purchase orders, work order numbers, and other required information.
  • Review billing information for accuracy and completeness.
  • Assist with tracking invoice status and following up on missing or incomplete billing information.
  • Maintain organized billing records and supporting documentation.
  • Assist with new project setup and ongoing project administration.
  • Maintain accurate project information and documentation within company systems.
  • Support routine billing and accounts receivable administrative activities as needed.

Office & Administrative Operations

  • Support the day-to-day administrative operations of the office.
  • Provide administrative support to management, project managers, and other employees.
  • Manage incoming calls, correspondence, mail, packages, and deliveries.
  • Maintain organized electronic files, shared folders, records, and administrative documentation.
  • Coordinate office supplies, vendors, service providers, and routine office needs.
  • Assist with preparing documents, reports, spreadsheets, correspondence, and other materials.
  • Assist with scheduling, meetings, and internal coordination.
  • Support administrative components of employee onboarding and offboarding as assigned.
  • Help maintain an organized, professional, and efficient office environment.
  • Assist with special projects and other operational or administrative needs as they arise.

Qualifications

  • 3+ years of administrative, office management, office support, or similar professional experience preferred.
  • Previous billing and/or invoicing experience strongly preferred.
  • Experience in engineering, environmental consulting, architecture, construction, or another project-based professional services environment is a plus.
  • Strong proficiency with Microsoft Office/Microsoft 365, particularly Outlook, Word, and Excel.
  • Experience with Deltek Vantagepoint, Deltek Vision, or similar project management/accounting software is a plus.
  • Strong organizational skills with excellent attention to detail.
  • Comfortable working with invoices, numbers, project information, and financial documentation.
  • Ability to manage multiple responsibilities and recurring deadlines.
  • Strong written and verbal communication skills.
  • Ability to professionally follow up with project managers and employees to obtain required information.
  • Ability to work independently while collaborating effectively with others.
  • Dependable, professional, proactive, and willing to assist wherever needed.

The successful candidate will be someone who enjoys a varied, hands-on role. On any given day, responsibilities may range from assisting with client invoices and project documentation to coordinating office needs or providing administrative support to the team. We're looking for someone who is organized, reliable, detail-oriented, and comfortable taking ownership of routine responsibilities. This person does not need to come in and redesign how the company operates; instead, we need someone who can learn our processes, execute them consistently, identify when information is missing, and follow through to completion. As a growing environmental consulting firm, responsibilities may evolve based on business needs, providing opportunities to learn different aspects of the organization and take on additional responsibility over time.

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