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Administrative Operations Analyst Jobs (NOW HIRING)

Village of McCook

Operations Analyst

La Grange, IL · On-site

$70K - $91K/yr

You will play a vital role in enhancing operational efficiency and developing strategies that support the village's administrative functions. As an Operations Analyst, you will assist in analyzing ...

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CBIZ

Administrative & Operations Manager

Boston, MA · On-site

Proficient use of applicable technology The Administrative Services and Operations Manager is ... Analyze and advise management on office space capacity and utilization, support office initiatives ...

PEOPLE TECHNOLOGY AND PROCESSES LLC

$104K - $135K/yr

Under general direction, the Senior Business Operations Analyst manages and optimizes the administrative and business operations functions for the assigned Directorate supporting the NAVSEA PSS ...

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Administrative Operations Analyst information

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How much do administrative operations analyst jobs pay per year?

As of Aug 4, 2026, the average yearly pay for administrative operations analyst in the United States is $74,320.00, according to ZipRecruiter salary data. Most workers in this role earn between $60,000.00 and $85,500.00 per year, depending on experience, location, and employer.

Is an administrative operations analyst entry level?

An administrative operations analyst role can be entry level or require several years of experience, depending on the organization. Entry-level positions typically require basic skills in office management, data analysis, and familiarity with tools like Excel or project management software. Advanced roles may demand specialized knowledge or certifications and more extensive experience.

What is the difference between Administrative Operations Analyst vs Administrative Coordinator?

AspectAdministrative Operations AnalystAdministrative Coordinator
Required CredentialsBachelor's degree in Business, Administration, or related field; proficiency in MS Office and data analysis toolsBachelor's degree or equivalent; strong organizational and communication skills
Work EnvironmentCorporate offices, operations departments, data-driven settingsOffice settings, supporting teams and management
Employer & Industry UsageUsed in industries like finance, healthcare, and tech for process improvementCommon across various industries for administrative support roles
Search & Comparison IntentPeople comparing roles involving data analysis and process optimizationIndividuals seeking administrative support or coordination roles

The Administrative Operations Analyst focuses on analyzing and improving operational processes using data, while the Administrative Coordinator handles day-to-day administrative tasks and supports teams. Both roles require strong organizational skills, but the analyst emphasizes data analysis and process improvement, whereas the coordinator emphasizes administrative support and communication.

What are some common challenges faced by administrative operations analysts, and how can they be addressed?

Administrative Operations Analysts often encounter challenges such as managing competing priorities, streamlining inefficient processes, and balancing the needs of multiple departments. To address these challenges, it is helpful to develop strong organizational skills, communicate proactively with stakeholders, and stay adaptable in a dynamic environment. Leveraging data analysis tools and maintaining detailed documentation can also support more efficient operations and informed decision-making.

What is an administrative operations analyst?

An Administrative Operations Analyst is a professional responsible for evaluating and improving the efficiency and effectiveness of an organization's administrative processes. They collect and analyze data related to office operations, develop recommendations for process improvements, and assist in implementing new procedures. Their goal is to streamline workflows, reduce costs, and support the overall productivity of administrative teams. Analysts often collaborate with different departments to ensure that best practices are followed and that the organization meets its operational goals.

What are the key skills and qualifications needed to thrive as an administrative operations analyst?

To thrive as an Administrative Operations Analyst, you need strong analytical skills, attention to detail, and a bachelor's degree in business, finance, or a related field. Familiarity with data analysis tools like Excel, ERP systems, and reporting software, as well as knowledge of project management methodologies, is often required. Excellent organizational, problem-solving, and communication skills help you collaborate across departments and drive process improvements. These skills and qualities are crucial for optimizing operational efficiency and supporting strategic business decisions.

How much do administrative operations analysts earn?

Administrative Operations Analysts typically earn a median annual salary ranging from $50,000 to $75,000, depending on experience, location, and industry. Salaries can increase with specialized skills, certifications, and advanced responsibilities within organizations.
More about Administrative Operations Analyst jobs
What cities are hiring for Administrative Operations Analyst jobs? Cities with the most Administrative Operations Analyst job openings:
What job categories do people searching Administrative Operations Analyst jobs look for? The top searched job categories for Administrative Operations Analyst jobs are:
Administrative Operations Analyst jobs near you
Infographic showing various Administrative Operations Analyst job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $74,320 per year, or $35.7 per hour.

Administrative Operations Analyst

Case Western Reserve University

Cleveland, OH • On-site

$49K - $62K/yr

Full-time

Medical, Retirement, PTO

Posted 12 days ago

Case Western Reserve University rating

8.9

Company rating: 8.9 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

35th of 614 rated colleges and universities

Job description

Case Western Reserve University is committed to providing a transparent estimate of the salary range available for this position at the time of its posting. The salary range is between $49,257 and $62,311, depending on qualifications, experience, department budgets, and industry data.
Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.
Job Description
POSITION OBJECTIVE
Functioning as a contributing member of the Administrative Research Operations team, the Administrative Operations Analyst will be responsible for contributing to the departmental budgeting, monitoring, and forecasting for all School of Medicine departments in the Administrative Research Operations The Operations Analyst ensures the proper recording of financial transactions relating to the operating, endowment, and discretionary accounts in conjunction with external (NIH, etc.) and internal policies for the School of Medicine. The operations analyst also plays a key role in assisting the Administrative Research Operations' grants management team to accurately and consistently prepare annual Research & Training budgets for all Administrative Research Operations departments. The operations analyst will work with the Senior Director to assess funds flow activity and invoicing between Administrative Research Operations departments and all affiliate hospitals. The operations analyst will be involved in the day-to-day operations of the Administrative Research Operations team.
ESSENTIAL FUNCTIONS
  1. Responsible for management and monitoring of annual operating budgets for a group of SOM departments representing $4-6M in annual operating expenses. Serve as a resource to the departments on operating/endowment/discretionary budgeting and forecasting matters. Prepare monthly expense projection/forecast models for departments. Develop expertise in the operations of departments and coordinate coverage in the temporary loss of ARO staffing. (25%)
  2. Review financial portfolios (operating accounts, endowments, faculty startup/retention packages) across assigned School of Medicine departments and identify trends and variances that will be useful to ARO and SOM Leadership. Monitor finances for administrative departments and update monthly reports for each of the departments. Participate/lead in monthly forecast meetings with key department administrators for assigned areas. (25%)
  3. Authorize operating/endowment/discretionary transactions and financial activity of assigned departments, including salary and non-salary charges. Review and coordinate affiliate hospital pay changes between CWRU and UH for dually employed faculty for accuracy. (15%)
  4. Create invoices for quarterly billings to external affiliated hospitals for operating cross-charges and ensure that they contain complete and accurate information for joint research investments (JLSC), salary crossbills, etc. Maintain database records and ensure efficient design to track joint research investments with affiliate hospitals and departmental or SOM financial commitments to assist with budgeting and forecasting. Create efficiencies and new reports to aid in decision making by senior management. (15%)
  5. Assist grants management team with accurately and consistently preparing annual Research & Training budgets for all Administrative Research Operations departments through review and analysis of departmental R&T data extracted from various internal systems. Create Administrative Research Operations dashboards through extraction, interpretation, and analysis of data from internal systems (FIN, Tableau, PBCS). (15%)

NONESSENTIAL FUNCTIONS
Perform special projects/other duties as assigned (5%)
CONTACTS.
Department: Contact with Senior Director, Director, and Managers in ARO, as well as full Administrative Research Operations team staff.
University: Contact with the School of Medicine Finance and Planning and central Budget and Planning Offices, Associate Dean for Administrative Operations, and Administrative Research Operations departmental chairs/faculty, as appropriate.
External: Contact with affiliated hospitals, practice plan administrators, and peers from other institutions.
Students: Little or no contact with students.
SUPERVISORY RESPONSIBILITY
No direct supervisory responsibility.
QUALIFICATIONS
Experience: 2 or more years of progressive experience in a related field required; experience in an academic and/or medical center environment preferred; experience with fund accounting desired; project management experience preferred.
Education: Bachelor's degree in accounting, finance, business or related field required.
REQUIRED SKILLS
  1. Knowledge of financial management, analysis, budgeting, and reporting skills.
  2. Effective communicator. Ability to work independently and as part of a team.
  3. Excellent organizational skills. Detailed oriented.
  4. High degree of professionalism and discretion.
  5. Proven solid decision-making skills. Sound analytical reasoning.
  6. Self-starter. Customer service oriented.
  7. Working knowledge of Microsoft Office programs with advanced skills in Excel. Familiarity with ERP system value flows (Peoplesoft) including queries is a plus. Knowledge and familiarity of database design and prior experiences with SQL coding is preferred.
  8. Willingness to learn and work with artificial intelligence (AI) tools and technologies.
  9. Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.
  10. Ability to meet consistent attendance.
  11. Ability to interact with colleagues, supervisors, and customers face to face.

WORKING CONDITIONS
Normal office work environment.
Hybrid Eligibility
This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.
EEO Statement
Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.
Reasonable Accommodations
Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis.
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