Administrative Operations Analyst Jobs (NOW HIRING)

i3 is seeking a detail-oriented and analytical Operations Analyst who will serve as a key member of the Acquisition Management and Operations Division within the Uncrewed Aircraft Systems (UAS) Project Office. This role involves managing a wide range of projects, studies, and taskings, requiring strong technical and analytical expertise to evaluate and execute initiatives within the Operations Branch. The incumbent will play a critical role in supporting the planning, analysis, and implementation of project management office operations, ensuring organizational efficiency and effectiveness.

• Serve as an Integrated Process Team (IPT) member or leader, collaborating with functional disciplines such as engineering, logistics, business management, and testing to support program reviews and milestones.
• Identify project requirements, establish milestone schedules, and develop plans to coordinate and execute project activities.
• Provides advice and assistance on property-related matters during acquisition planning, contract formation, and contract management.
• Develop and refine processes and procedures to improve the flow of information and address bottlenecks within the organization.
• Produces, monitors, and updates Operation Orders (OPORDs), Standard Operating Procedures (SOPs), and other documents required for Emergency and Contingency Operations.
• Maintains and implements procedures to sustain current operations effectively.
• Coordinates temporary relocation of personnel and equipment during renovations, furniture installations, or other activities.
• Conducts meetings with project/design engineers and contractors to ensure smooth execution of facility-related projects.
• Prepares analysis reports on the efficiency and outcomes of projects and initiatives.
• Oversees and serves as the functional expert for the Enterprise Task Management System.
• Reviews internal and external taskers, ensuring proper assignment and timely entry into the system.
• Manages the planning and execution of organizational events, including town hall meetings, off-site visits, Changes of Charter ceremonies, conferences, and other key activities.
• Ensure all events are organized effectively and meet organizational objectives.
• Other duties as assigned.

Education/Experience:

• Bachelor's Degree (or higher) in Business or a related technical field.
• Five (5) or more years of relevant experience required.
• Comprehensive understanding of the mission, functions, and organizational structure of an Army/DOD project management office and its interrelationship with matrix organizations.
• Knowledge of administrative concepts and practices to recommend policy changes, devise procedures, and address administrative challenges.
• Proficiency in using PCs and software such as word processors, graphics tools, spreadsheets, database management systems, and communication devices (e.g., cell phones, pagers, handheld personal computers).
• Ability to plan, conduct, and document studies, analyses, and reports, including findings, recommendations, and follow-up actions.
• Skill in evaluating and integrating the work of others into cohesive final products that accurately reflect the organization's position on management issues.
• Ability to serve on or lead committees, meetings, workgroups, and process action teams.
• Strong interpersonal skills to effectively interact with managers, peers, and subordinates.
• Ability to plan, organize, and meet deadlines to support the execution of town halls, senior leader off-sites, Changes of Charter ceremonies, conferences, and other events.
• Skill in preparing professional correspondence and documentation.
• Ability to communicate effectively across all levels of the organization.
• Excellent problem-solving skills and attention to detail.
• U.S. Citizenship is required.
• Ability to obtain and maintain a DOD Secret Clearance.

Knowledge/Skills:

• Knowledge of office administration and procedures.
• Exceptional judgment capabilities and relationship management skills.
• Excellent communication, teamwork, and client service skills; ability to clearly communicate in discussions and written documents, and to deliver feedback clearly and tactfully.
• Interact with a diverse array of customers and staff in a professional and courteous manner.
• Work independently with accountability for accurate and complete results.
• Be extremely organized and exceptionally detail oriented.
• Work well both independently and in a team environment.
• Be energized by a fast-paced work environment.
• Must be able to communicate with others effectively.
• Analyze information and respond appropriately.
• Manage time wisely and prioritize tasks.
• Provide superior customer service.
• Multi-task in a pleasant manner.
• Work well under pressure.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; handle or feel; and reach with hands and arms.
• The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Regular i3 hours are 8:00 a.m. - 5:00 p.m. Monday-Friday, however, additional hours may be required on occasion. Regular and punctual attendance is required.

i3 is a technically diverse, 100% team member owned business, headquartered in Huntsville, Alabama specializing in missile and aviation systems engineering and logistic services, electronic warfare and electromagnetic effects analysis, UAS system integration and flight operations, full lifecycle C5ISR engineering services, cybersecurity and IT/IA innovative solutions and virtual training, simulation & serious game development and implementation. We have established a broad offering of products and capabilities collectively providing decades of experience supporting the full complement of DoD military services, Missile Defense Agency, National Aeronautics and Space Administration, and a variety of other Government organizations and private industry customers.  

Perks of being a team member owner include:

• Long-term financial security
• Higher job satisfaction
• Greater job security
• Personal and professional growth
• Great company culture

Other outstanding benefits:

• Excellent insurance coverage
• 401(k) match
• Generous PTO
• Health and wellness incentives
• Tuition and certification reimbursement
• Countless opportunities to give back to the community through i3 Cares

We work hard. We compete hard. We play hard. Apply now to join us!