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Administrative Assistant Jobs in Rochester, NY (NOW HIRING)

FLACRA

Lead Administrative Assistant

Newark, NY · On-site

$19 - $22/hr

The Outpatient Administrative Assistant provides essential support to the Manager of the Outpatient Clinic, ensuring smooth daily operations and excellent client service. This role is integral to the ...

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Administrative Assistant information

See Rochester, NY salary details

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How much do administrative assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for administrative assistant in Rochester, NY is $20.76, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.03 per hour, depending on experience, location, and employer.

What is an administrative assistant?

Administrative assistants are professionals who provide support to an organization or individual by handling a variety of clerical and organizational tasks. Their duties often include managing schedules, organizing files, answering phones, preparing documents, and assisting with office communications. They play a key role in ensuring the smooth operation of an office by coordinating activities and supporting other staff members. Administrative assistants may work in a wide range of industries, including business, healthcare, education, and government.

What are the key skills and qualifications needed to thrive as an administrative assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and basic bookkeeping systems is often required. Excellent communication, time management, and problem-solving abilities are valuable soft skills in this role. These competencies are crucial for ensuring efficient office operations, supporting executives, and maintaining productivity in a fast-paced environment.

What are common challenges administrative assistants face when managing multiple priorities, and how are they typically addressed?

Administrative Assistants often juggle various tasks such as scheduling meetings, handling correspondence, and supporting multiple team members, which can lead to competing priorities. To manage this, they typically use organizational tools like calendars, task lists, and project management software to prioritize deadlines and ensure nothing is overlooked. Clear communication with supervisors about workload and expectations, as well as proactive time management, are essential for success in this role. Regular check-ins with team members also help in aligning priorities and addressing urgent needs as they arise.

What is the difference between Administrative Assistant vs Receptionist?

AspectAdministrative AssistantReceptionist
CredentialsHigh school diploma; some roles may require post-secondary educationHigh school diploma typically sufficient
Work EnvironmentOffice settings, supporting multiple departmentsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries, supporting administrative functionsPrimarily in customer service and front office roles
Common Search & ComparisonOften compared for administrative support rolesOften compared for front desk and customer service roles

While both roles support office operations, Administrative Assistants handle a broader range of administrative tasks, including scheduling and document management, whereas Receptionists primarily manage front desk duties like greeting visitors and answering calls.

What are the jobs of an administrative assistant?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, answering phones, and coordinating communication within an office. They often use office software like Microsoft Office and may assist with billing, travel arrangements, and data entry to ensure smooth office operations.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and may coordinate meetings or manage correspondence to ensure smooth office operations.
More about Administrative Assistant jobs

What are the most commonly searched types of Administrative jobs in Rochester, NY?

The most popular types of Administrative jobs in Rochester, NY are:

What are popular job titles related to Administrative Assistant jobs in Rochester, NY?

For Administrative Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Administrative Assistant jobs in Rochester, NY look for?

The top searched job categories for Administrative Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Administrative Assistant jobs?

Cities near Rochester, NY with the most Administrative Assistant job openings:

Administrative Assistant jobs near you
Infographic showing various Administrative Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 91% Full Time, 7% Part Time, and 2% Contract. Highlights an 98% In-person, and 2% Hybrid job distribution, with an average salary of $43,185 per year, or $20.8 per hour.

Administrative Assistant

Science Academies of NY

Rochester, NY • On-site

$17.25 - $22/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 28 days ago

Job description

Description:

Science Academies of New York (SANY) is excited to announce an opening for an  Administrative Assistant for the Citizenship and Science Academy of Rochester.


Responsibilities and Duties Answer main office phones, greet visitors, parents, and students Handle transportation requests and calls Take student and staff attendance

Contact parents of students who are not present at school for the day Assign substitute teachers as necessary Manage school files and supplies Do morning and afternoon announcements as well as the dismissal of students at the end of the day Sign for packages, open mail, and distribute to staff mailboxes Any other routine and daily duties as necessary in running successfully the Main Office.


We're looking for: Excellent organizational and multitasking skills good communication and interpersonal skills

Work well under pressure and exhibit a professional demeanor Knowledge of Microsoft applications such as Word and Excel Proficient with Google Cloud


Qualifications and Skills: High School Diploma required, degree highly preferred Experience in a school setting preferred Fingerprint clearance through NYS Department of Education


What Do We Offer: Benefits: After Successful 90-day Probation Period: Health, Dental/Vision Insurance 403b Employer Match Short Term and Long-Term Disability Paid Vacation and Federal Holidays Opportunity to Grow


Who We Are

Science Academies of New York Charter Schools (SANY) is a unique K-12 school district serving the Syracuse and Utica, New York communities. We are a public charter school, a tuition-free district providing private school education in a public school setting. We pride ourselves on ensuring our students are prepared for the future with a global mindset (thinking globally and acting locally) to become civic-minded and innovative leaders.


Our schools boast a diverse staff and student population who are from various backgrounds, races, and countries, which results in a small-world community within the schools to promote its global and local educational mission. After more than a decade as a vibrant member of the Central New York community, we firmly believe there are no boundaries as to what can be achieved when students, their families, teachers, and the community work together toward success and the greater good. What we can provide

Want to learn more about our district? Be sure to check out the following links to get a closer look at our schools, hear from our parents and see what our state and community leaders are saying about SANY. District Website: www.sany.org


Equal Opportunity Employer Science Academies of New York is committed to maintaining a working and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or those who participate in an equal opportunity investigation.


SANY is building success one ATOM at a time!

Requirements: