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The Supply Administration Associate II will provide GCSS-Army and Maximo support for all sections of the marine department. Responsibilities This position description is subject to change at any time ...

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Lease Administration Associate

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Partner closely with leasing, third-party lease administration team, finance, and external real estate partners and landlords to manage lease records, commencement processes, and controls in ...

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Administration Associate information

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How much do administration associate jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for administration associate in the United States is $20.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $20.91 per hour, depending on experience, location, and employer.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

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Administration Associate jobs near you
Infographic showing various Administration Associate job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 27% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $42,215 per year, or $20.3 per hour.

Research Administration Associate

Baylor College of Medicine

Houston, TX • Hybrid

Full-time

Re-posted 17 days ago

Baylor College of Medicine rating

8.0

Company rating: 8.0 out of 10

Based on 24 frontline employees who took The Breakroom Quiz

189th of 627 rated colleges and universities

Job description

Summary

The Research Administration Associate will provide implementation for pre-award and/or post award activities and program activities for the Pediatric Hematology/Oncology Cancer Center and Clinical Research Office. This includes planning, execution, and coordination and management of all grant related submissions for the Cancer Center. The main goal of this position is to provide contract financial support and coordinate all grant related activities to support Clinical Research Office (CRO) level projects.

Employees with CRA certification are eligible for certification pay.

After initial training period, this position is eligible for a hybrid work schedule.

Job Duties
  • Provide support to the Sr Research Administrative Associates by coordinating pre-award and/or post award activities and tasks.
  • Prepare contract and subcontract submissions internally (BRAIN) and externally (Sponsor Sites).
  • Review and analyze current protocols, faculty-staff communication, and quality of the submission process.
  • Oversee post award processing, including verification and quality control of data entry.
  • Prepare budget allocation for grant/contract submission.
  • Review research contracts and agreements with industry and academic institutions.
  • Contribute to the preparation of budgets for grant/contract quarterly/biannual/annual reporting purposes.
  • Coordinate thorough, but timely, review and approval of grant applications/contracts and associated budgets.
  • Certify data in electronic proposal system-Biomedical Research and Assurance Information Network (BRAIN).
  • Prepare financial reports using BRAIN data and contract tracking data.
  • Present information related to grants and contracts to faculty, students, and staff.
  • Serve as point of contact for general grants and contracts related questions and transactions.
  • Review and update documentation pertinent to grants, including application guidelines, contracts, invoices, close-out financial reports, etc.
  • Work with the Principal Investigator and Grants and Contracts team to open, close, and monitor, grant, subcontract, and unrestricted and pending accounts.
  • Track documentation, upload documents, and communicate with central departments to troubleshoot blocked invoices and purchase orders.
  • Maintain records for each grant or account, including applications, communication with sponsor, etc.
  • Coordinate additional projects and programs related to the grant and Principal Investigator.
  • Establish and productive contributor; continuously improves on processes and systems that may require understanding of a broader set of issues or other job areas. 
  • Perform other job-related duties as assigned.
     
Minimum Qualifications
  • Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Two years of relevant experience.
Preferred Qualifications
  • Experience with multi-tasking and tracking of multiple contract and subcontract agreement/accounts as well as have knowledge in financial grant knowledge.
  • Must be well organized, able to trouble shoot issues, independent worker, and detailed oriented.
  • Experience working in Excel and great written communication skills. 

Work Authorization Requirement:

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. 

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

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