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VP Administrative Assistant

Fairfax, VA · On-site

$26/hr

This position oversees and executes operational and administrative functions supporting VP Administration financial processes, reporting activities, donor and volunteer stewardship initiatives, and ...

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How much do vp administration jobs pay per year?

As of Aug 12, 2026, the average yearly pay for vp administration in the United States is $157,532.00, according to ZipRecruiter salary data. Most workers in this role earn between $115,000.00 and $190,000.00 per year, depending on experience, location, and employer.

What does a VP of Administration do?

A VP of Administration is a senior executive responsible for overseeing an organization's administrative operations. Their duties typically include managing office functions, supervising administrative staff, developing policies and procedures, ensuring regulatory compliance, and supporting the company's overall strategic goals. They often provide leadership in areas such as human resources, facilities management, and budgeting to ensure efficient and effective internal operations.

What are the key skills and qualifications needed to thrive as a VP Administration, and why are they important?

To thrive as a VP Administration, you need extensive experience in organizational management, budgeting, and strategic planning, often supported by a degree in business administration or a related field. Familiarity with enterprise resource planning (ERP) systems, HR software, and relevant certifications such as Certified Manager (CM) or SHRM-CP is typically required. Exceptional leadership, problem-solving, and communication skills set top candidates apart in this role. These competencies are crucial for ensuring efficient operations, aligning administrative functions with organizational goals, and fostering a productive workplace culture.

How does a VP of Administration typically collaborate with other executive leaders within an organization?

A VP of Administration regularly works alongside other executive leaders, such as the CFO, COO, and HR Director, to align administrative functions with organizational strategy. This collaboration often involves participating in leadership meetings, overseeing cross-departmental projects, and ensuring that administrative policies support broader business objectives. Effective communication and the ability to balance the needs of various departments are essential for success in this role, as decisions made at this level have organization-wide impacts. Job seekers should be prepared for a dynamic environment where teamwork and strategic thinking are highly valued.

What is the difference between Vp Administration vs Office Manager?

AspectVp AdministrationOffice Manager
Required CredentialsBachelor’s degree, experience in administration or managementHigh school diploma or associate’s degree, administrative experience
Work EnvironmentStrategic, executive-level settings, corporate officesOperational, day-to-day office environment
Employer & Industry UsageCorporations, large organizationsSmall to medium businesses, organizations
Common Search & ComparisonVP Administration vs Office Manager

The VP Administration typically handles strategic planning, policy development, and oversees administrative functions at an executive level. In contrast, the Office Manager focuses on daily operations, staff supervision, and ensuring smooth office functioning. While both roles require strong organizational skills, the VP Administration operates at a higher strategic level, often with broader responsibilities across departments.

More about Vp Administration jobs
What cities are hiring for Vp Administration jobs? Cities with the most Vp Administration job openings:
What are the most commonly searched types of Administration jobs? The most popular types of Administration jobs are:
What states have the most Vp Administration jobs? States with the most job openings for Vp Administration jobs include:
What job categories do people searching Vp Administration jobs look for? The top searched job categories for Vp Administration jobs are:
Vp Administration jobs near you
Infographic showing various Vp Administration job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $157,532 per year, or $75.7 per hour.

VP Administrative Assistant

George Mason University

Fairfax, VA • On-site

$26/hr

Other

Posted 24 days ago

George Mason University rating

8.3

Company rating: 8.3 out of 10

Based on 19 frontline employees who took The Breakroom Quiz

126th of 618 rated colleges and universities

Job description

Department: Advancement and Alumni Relations
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Sponsorship Eligibility: Not eligible for visa sponsorship
Salary: Starting at $26/ hour
Criminal Background Check: Yes
About the Department:
The Office of Advancement and Alumni Relations division is a comprehensive development and alumni relations enterprise with a staff complement of approximately 135 FTE. Functional units within Advancement include development/fundraising, alumni relations, donor relations and stewardship, advancement communications, special events, gift processing, research, prospect management, gift planning, corporate and foundation relations, information systems and management, and infrastructure services.
Advancement and Alumni Relation's mission is to build strong, lifelong relationships with George Mason University's alumni and constituents, while matching their philanthropic interests with the university's aspirations and priorities. The division is committed to serving the needs of the university, our alumni, and the greater community by providing access to quality education and lifelong learning. Respect, service, integrity, collaboration, diversity, transparency, and creativity are the values that guide our work and culture.
About the Position:
This position oversees and executes operational and administrative functions supporting VP Administration financial processes, reporting activities, donor and volunteer stewardship initiatives, and Vice President-initiated projects. Responsibilities include managing financial transactions and compliance activities, coordinating donor and volunteer recognition programs, and providing administrative and logistical support to the Vice President's Office in collaboration with members of the VP Administrative team.
Responsibilities:
Financial Operations, Compliance, and Asset Management
  • Oversee and execute financial operations and reporting for VP Administration, ensuring accuracy, compliance, and timely reporting:
    • Reconcile BOA Transactions, and resolve discrepancies;
    • Follow up with vendors as needed regarding receipts, documentation, and transaction support;
    • Process and manage cash and mileage reimbursements in MFG;
    • Manage Gift Inventory tracker in accordance with GMUF guidelines; and
    • Coordinate physical inventory intake, tracking, and reconciliation.
Donor, Volunteer, and Stakeholder Recognition Support
  • Provide administrative and logistical support for donor and stakeholder recognition initiatives, including the coordination of gifts and other expressions of appreciation on behalf of the Office of the Vice President for Advancement:
    • Lead and independently manage the annual donor and volunteer gifting program, including planning, distribution, tracking, and fulfillment;
    • Coordinate the procurement, tracking, and delivery of gifts, recognition items, and sympathy acknowledgments, as needed;
    • Support donor appreciation and other stewardship initiatives throughout the year; and
    • Maintain accurate records of purchases, deliveries, and related expenditures.
Executive and VP Administration Support
  • Provide ongoing administrative and logistical support to the Vice President and VP Administration team:
    • Provide backup administrative support for the Vice President during the Executive Assistant's absence;
    • Coordinate VP travel arrangements under the direction of the Executive Assistant;
    • Assist with the entry of contact reports in Patriot Force;
    • Support meeting logistics, including room setup, catering coordination, and day-of-event support, as needed;
    • Manage basketball ticket administration and related tracking; and
    • Stock, organize, and maintain the VP's office to ensure a clean, professional, and well-functioning workspace.
Required Qualifications:
  • Excellent writing and communication skills;
  • Skill in meticulous, detail-oriented work;
  • Basic understanding of internal controls and compliance;
  • Experience working in a high-volume, fast-paced office;
  • Ability to perform duties under limited supervision and limited time frame;
  • Demonstrated problem-solving abilities;
  • Solid computer skills, including Microsoft Office Suite;
  • Demonstrated outstanding oral, written, and interpersonal skills;
  • Ability to handle sensitive and confidential matters with discretion and tact;
  • Demonstrated, detail-oriented clerical skills;
  • Ability to multi-task, prioritize work, and meet deadlines;
  • Experience in a finance, accounting, or administrative support role;
  • Basic knowledge of financial reconciliation and transaction tracking;
  • Experience handling confidential information; and
  • Experience writing general correspondence.
Preferred Qualifications:
  • Knowledge of accounting principles;
  • Bachelor's degree in a related field;
  • Experience in higher education; and
  • Experience using financial or ERP systems (e.g. MFG).

Instructions to Applicants:
For full consideration, applicants must apply for GMU Worker at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.
Posting Open Date: July 17, 2026
For Full Consideration, Apply by: August 3, 2026
Open Until Filled: Yes
Mason Ad Statement
George Mason University is a nationally ranked R1 research university committed to creating a more just, free, and prosperous world. With 40,000 enrolled students, George Mason is the largest and most diverse public research university in Virginia, offering degree programs at the master's, doctoral, and professional level, along with certificates and credentials.
George Mason fosters an All Together Different environment for students, faculty, and staff, driven by our core beliefs. We believe in inclusivity over exclusivity; we believe in advancing our mission by being willing to take risks, not avoiding them; and we believe our best work is possible when we apply our diversity of origin, identity, circumstance, and thought.
Equity Statement
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Campus Safety Information
Mason's Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/

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