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VP Administrative Assistant

Fairfax, VA · On-site

$26/hr

This position oversees and executes operational and administrative functions supporting VP Administration financial processes, reporting activities, donor and volunteer stewardship initiatives, and ...

Cecil College

$165 - $175/hr

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JOB SUMMARY Reporting directly to the President and serving as a member of the President's Executive Leadership Team, the Vice President of Finance and Administration provides executive leadership ...

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How much do vice president administration jobs pay per year?

As of Aug 15, 2026, the average yearly pay for vice president administration in the United States is $157,532.00, according to ZipRecruiter salary data. Most workers in this role earn between $115,000.00 and $190,000.00 per year, depending on experience, location, and employer.

How does a vice president administration typically collaborate with other executive leaders within an organization?

A Vice President of Administration regularly partners with other executive leaders, such as the CEO, CFO, and department heads, to ensure that administrative strategies align with overall business goals. This role often involves participating in leadership meetings, contributing to organizational planning, and providing guidance on policies, resource allocation, and operational efficiency. Effective collaboration is essential for streamlining processes, supporting organizational change initiatives, and fostering a productive work environment across various departments.

What does a vice president administration do?

A Vice President of Administration oversees the administrative functions of an organization, ensuring that operations run smoothly and efficiently. This role typically involves managing departments such as human resources, facilities, procurement, and sometimes IT or legal. The VP of Administration develops policies, implements strategic plans, and works closely with other executives to support the organization's goals. They also ensure compliance with relevant laws and regulations while optimizing internal processes for better productivity.

What are the key skills and qualifications needed to thrive as a vice president administration, and why are they important?

To thrive as a Vice President of Administration, you need extensive leadership experience, a strong background in business management or administration (often with an MBA or similar degree), and deep knowledge of organizational operations. Familiarity with enterprise resource planning (ERP) systems, financial management software, and HR platforms is typically required. Exceptional strategic thinking, communication, and decision-making skills help you guide teams and foster a positive organizational culture. These abilities ensure the efficient management of resources, drive operational excellence, and support organizational growth.

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Vice President Administration jobs near you
Infographic showing various Vice President Administration job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $157,532 per year, or $75.7 per hour.

VP Administrative Assistant

George Mason University

Fairfax, VA • On-site

$26/hr

Other

Posted 27 days ago

George Mason University rating

8.3

Company rating: 8.3 out of 10

Based on 19 frontline employees who took The Breakroom Quiz

126th of 618 rated colleges and universities

Job description

Department: Advancement and Alumni Relations
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Sponsorship Eligibility: Not eligible for visa sponsorship
Salary: Starting at $26/hour
Criminal Background Check: Yes
About the Department:
The Office of Advancement and Alumni Relations division is a comprehensive development and alumni relations enterprise with a staff complement of approximately 135 FTE. Functional units within Advancement include development/fundraising, alumni relations, donor relations and stewardship, advancement communications, special events, gift processing, research, prospect management, gift planning, corporate and foundation relations, information systems and management, and infrastructure services.
Advancement and Alumni Relation's mission is to build strong, lifelong relationships with George Mason University's alumni and constituents, while matching their philanthropic interests with the university's aspirations and priorities. The division is committed to serving the needs of the university, our alumni, and the greater community by providing access to quality education and lifelong learning. Respect, service, integrity, collaboration, diversity, transparency, and creativity are the values that guide our work and culture.
About the Position:
This position oversees and executes operational and administrative functions supporting VP Administration financial processes, reporting activities, donor and volunteer stewardship initiatives, and Vice President-initiated projects. Responsibilities include managing financial transactions and compliance activities, coordinating donor and volunteer recognition programs, and providing administrative and logistical support to the Vice President's Office in collaboration with members of the VP Administrative team.
Responsibilities:
Financial Operations, Compliance, and Asset Management
  • Oversee and execute financial operations and reporting for VP Administration, ensuring accuracy, compliance, and timely reporting:
    • Reconcile BOA Transactions, and resolve discrepancies;
    • Follow up with vendors as needed regarding receipts, documentation, and transaction support;
    • Process and manage cash and mileage reimbursements in MFG;
    • Manage Gift Inventory tracker in accordance with GMUF guidelines; and
    • Coordinate physical inventory intake, tracking, and reconciliation.
Donor, Volunteer, and Stakeholder Recognition Support
  • Provide administrative and logistical support for donor and stakeholder recognition initiatives, including the coordination of gifts and other expressions of appreciation on behalf of the Office of the Vice President for Advancement:
    • Lead and independently manage the annual donor and volunteer gifting program, including planning, distribution, tracking, and fulfillment;
    • Coordinate the procurement, tracking, and delivery of gifts, recognition items, and sympathy acknowledgments, as needed;
    • Support donor appreciation and other stewardship initiatives throughout the year; and
    • Maintain accurate records of purchases, deliveries, and related expenditures.
Executive and VP Administration Support
  • Provide ongoing administrative and logistical support to the Vice President and VP Administration team:
    • Provide backup administrative support for the Vice President during the Executive Assistant's absence;
    • Coordinate VP travel arrangements under the direction of the Executive Assistant;
    • Assist with the entry of contact reports in Patriot Force;
    • Support meeting logistics, including room setup, catering coordination, and day-of-event support, as needed;
    • Manage basketball ticket administration and related tracking; and
    • Stock, organize, and maintain the VP's office to ensure a clean, professional, and well-functioning workspace.
Required Qualifications:
  • Excellent writing and communication skills;
  • Skill in meticulous, detail-oriented work;
  • Basic understanding of internal controls and compliance;
  • Experience working in a high-volume, fast-paced office;
  • Ability to perform duties under limited supervision and limited time frame;
  • Demonstrated problem-solving abilities;
  • Solid computer skills, including Microsoft Office Suite;
  • Demonstrated outstanding oral, written, and interpersonal skills;
  • Ability to handle sensitive and confidential matters with discretion and tact;
  • Demonstrated, detail-oriented clerical skills;
  • Ability to multi-task, prioritize work, and meet deadlines;
  • Experience in a finance, accounting, or administrative support role;
  • Basic knowledge of financial reconciliation and transaction tracking;
  • Experience handling confidential information; and
  • Experience writing general correspondence.
Preferred Qualifications:
  • Knowledge of accounting principles;
  • Bachelor's degree in a related field;
  • Experience in higher education; and
  • Experience using financial or ERP systems (e.g. MFG).

Instructions to Applicants:
For full consideration, applicants must apply for the VP Administrative Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.
Posting Open Date: July 17, 2026
For Full Consideration, Apply by: August 3, 2026
Open Until Filled: Yes
Mason Ad Statement
George Mason University is a nationally ranked R1 research university committed to creating a more just, free, and prosperous world. With 40,000 enrolled students, George Mason is the largest and most diverse public research university in Virginia, offering degree programs at the master's, doctoral, and professional level, along with certificates and credentials.
George Mason fosters an All Together Different environment for students, faculty, and staff, driven by our core beliefs. We believe in inclusivity over exclusivity; we believe in advancing our mission by being willing to take risks, not avoiding them; and we believe our best work is possible when we apply our diversity of origin, identity, circumstance, and thought.
Equity Statement
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Campus Safety Information
Mason's Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/

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