Administration Trainee Jobs (NOW HIRING)

Duties Description The New York State Education Department's (NYSED) Office of the Chief Financial Officer is seeking candidates for a Contract Management Specialist 1 position in the Contract Administration Unit. The Contract Administration Unit is responsible for preparing contracts and overseeing the development of Requests for Proposals (RFPs), Requests for Information (RFIs), Invitations for Bid (IFBs), single and sole source requests, and other procurement and purchasing instruments. Under the direction of a Contract Management Specialist 2, duties of this position include, but are not limited to, the following: Prepare contracts and assist in various aspects of contract approval and administration; Work with program office staff to develop RFPs, RFIs, IFBs, evaluation instruments, single and sole source requests, and other procurement instruments, ensuring that procurement documents and processes meet legal and regulatory requirements; Serve as a Department liaison on procurement and contract matters with Office of the State Comptroller and other State agencies; Provide advice and assistance to Department program managers with focus in the areas of compliance with State Finance and procurement laws, regulations and policies; Review contract documentation to determine level of compliance with Minority and Women-Owned Business Enterprise (M/WBE) requirements and assist contractors and grantees in achieving compliance, as needed; Monitor contractors' and grantees' M/WBE utilization to ensure they meet the goals established in the contract; Engage Department staff, contractors, and grantees to ensure their understanding of M/WBE compliance requirements; Review new or revised rules, regulations, and statutes to determine their impact on the agency's M/WBE program and assist in developing and revising policies and procedures; and Perform other projects and assignments, as needed.

Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS: To be considered for appointment through NY HELPS candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: Contract Management Specialist Trainee 1: Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.* Contract Management Specialist Trainee 2: Five years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.* Contract Management Specialist 1: Six years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.* *An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. All candidates that have taken and passed the most recent Professional Career Opportunities (PCO) exam are encouraged to apply

COMPETITIVE MINIMUM QUALIFICATIONS: Reassignment: Candidates must have one year of permanent competitive or 55b/c service as a Contract Management Specialist 1. Eligible List Appointment: Candidates who are reachable on the New York State Education Department's Public Administration Trainee Transition (PATT) eligible list or the Professional Career Opportunities (PCO) or the Professional Career Opportunities (PCO) Select Titles eligible list may be considered for appointment. Candidates must be reachable on the Civil Service eligible list for this title.

If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter. Section 70.1 Transfer to Contract Management Specialist 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-16 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law

Section 70.1 Transfer to Contract Management Specialist Trainee 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-12 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.1 Transfer to Contract Management Specialist Trainee 2: Candidates must have one year of permanent competitive or 55b/c service in a title SG-14 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.4 Transfer to Contract Management Specialist Trainee 1: Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to this title if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title SG-12 or higher AND have standing on the Professional Career Opportunities (PCO) eligible list for this title AND possess a bachelor's Degree

Section 70.4 Transfer to Contract Management Specialist 1: Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to this title if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title SG-16 or higher AND have standing on the Professional Career Opportunities (PCO) Select Titles eligible list AND possess six years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.* Section 52.6 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title allocated SG-18 or higher eligible to transfer under Section 52.6 of the Civil Service Law. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm 55b/c Appointment: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply

Candidates must possess a current 55b/c eligibility letter and meet the minimum qualifications. Six years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.* It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration

Additional Comments CONDITIONS OF EMPLOYMENT: This will be a permanent, competitive or non-competitive appointment. For 55b/c appointment, candidates must possess the minimum qualifications, a current 55b/c eligibility letter and is subject to verification of applicant eligibility. Promotions and transfers may change appointees' negotiating unit.

Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of experience and bachelor's degree will be required at the time of interview for all candidates. This position allows for the opportunity to telecommute up to 30% each bi-weekly pay period and is granted at the discretion of the supervisor and the appointing office.

Filling of this position is contingent upon Division of the Budget and Fiscal approval. This position may be filled as a traineeship. The starting salaries for this position are outlined below.

For current New York State employees, salary is based on the candidate's salary at the time of hire. Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary. Current starting salaries: $53,764 (Trainee 1- NS equated to SG-14) $59,994 (Trainee 2- NS equated to SG-16) $66,951 (Full Performance level SG-18) This position leads to a maximum salary of $85,138 based on annual performance advances and traineeship advances.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. Interested in a job with New York State, but don't know where to start.

Visit these links for information on working for New York State: https://www.cs.ny.gov/jobseeker/ https://www.cs.ny.gov/pio/publications/gettingajob.pdf Generous benefits of working for New York State, including, but not limited to, the following: Holiday & Paid Time Off Thirteen (13) paid holidays annually. Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service. Five (5) days of paid personal leave annually

Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C. Annual professional leave and educational leave opportunities for eligible staff. Health Care Benefits Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.

Family dental and vision benefits at no additional cost. Additional Benefits Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply). NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.

Paid Parental Leave for all employees and Paid Family Leave (M/C Only). Public Service Loan Forgiveness (PSLF). Eligibility for various life insurance options.

Some positions may require additional credentials or a background check to verify your identity.