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Administration Trainee Jobs (NOW HIRING)

FHLB Des Moines

$82K/yr

NCCS Educational Program Administration & Trainee Operations - 35% Manage and coordinate NCCS educational and trainee programs, including onboarding, scheduling, compliance, educational activities ...

New

Uw

Program Operations Specialist (E S 7)

Seattle, WA · On-site

$82K/yr

NCCS Educational Program Administration & Trainee Operations - 35% Manage and coordinate NCCS educational and trainee programs, including onboarding, scheduling, compliance, educational activities ...

Citizens Bank of Weston

Management Trainee

Weston, WV · On-site

The Management Trainee program is a structured, full-time development position designed to prepare ... Participants gain broad exposure to retail banking, commercial lending, credit administration ...

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Administration Trainee information

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$49.2K

$102.5K

How much do administration trainee jobs pay per year?

As of Sep 13, 2026, the average yearly pay for administration trainee in the United States is $49,159.00, according to ZipRecruiter salary data. Most workers in this role earn between $34,000.00 and $53,000.00 per year, depending on experience, location, and employer.

What is an administration trainee?

Administration Trainees are entry-level professionals who assist with a variety of administrative tasks in an organization while learning about office operations and procedures. Their duties typically include filing, data entry, scheduling appointments, and supporting senior administrative staff. The role is designed to provide practical experience and training, often as part of a structured program that prepares individuals for more advanced administrative or office management positions.

What does an administration trainee do?

As an Administration Trainee, you will typically be responsible for a variety of tasks such as managing correspondence, scheduling meetings, maintaining records, and supporting senior administrative staff. These responsibilities are essential in keeping the office running smoothly and ensuring that communication flows efficiently within the team. Day-to-day, you may also assist with data entry, organizing files, and handling basic inquiries from clients or colleagues, which helps you gain a well-rounded understanding of administrative processes and prepares you for more advanced roles in the future.

What are the key skills and qualifications needed to thrive as an administration trainee?

To thrive as an Administration Trainee, you need strong organizational, time management, and basic office skills, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email systems, and document management tools is typically required. Attention to detail, willingness to learn, and strong communication skills help you excel in supporting team tasks and adapting to new responsibilities. These abilities are important for ensuring efficient office operations and building a solid foundation for advancement in administrative roles.

What is the difference between Administration Trainee vs Administrative Assistant?

AspectAdministration TraineeAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer ongoing educationHigh school diploma or equivalent; relevant certifications can be a plus
Work EnvironmentTraining programs, entry-level office settingsEstablished office environments, supporting daily administrative tasks
Employer & Industry UsageInternship or training programs across various industriesCommon in corporate, healthcare, education sectors
Common Search & ComparisonOften searched by those starting in admin roles or seeking trainingOften searched by those seeking permanent administrative support roles

The main difference is that an Administration Trainee is typically an entry-level position focused on training and gaining experience, while an Administrative Assistant is a more established role involving ongoing administrative support. Trainees are usually in a learning phase, whereas assistants perform regular tasks to support office operations.

How to get a job as an administration trainee with no experience?

To secure an administration trainee position with no experience, focus on developing basic organizational and communication skills, and highlight any relevant coursework or volunteer work in your resume. Entry-level roles often value a positive attitude, willingness to learn, and proficiency with office tools like Microsoft Office or Google Workspace. Gaining certifications in office administration or completing internships can also improve your chances.

What is the role of an administration trainee?

An administration trainee assists with daily office tasks such as data entry, filing, scheduling, and correspondence. They often learn about office management, develop organizational skills, and may use tools like Microsoft Office during their training period.
More about Administration Trainee jobs

What cities are hiring for Administration Trainee jobs?

Cities with the most Administration Trainee job openings:

What are the most commonly searched types of Administration jobs?

The most popular types of Administration jobs are:

What states have the most Administration Trainee jobs?

States with the most job openings for Administration Trainee jobs include:

What are popular job titles related to Administration Trainee jobs?

For Administration Trainee jobs, the most frequently searched job titles are:

Administration Trainee jobs near you
Infographic showing various Administration Trainee job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $49,159 per year, or $23.6 per hour.

Program Operations Specialist (E S 7)

On-site

FHLB Des Moines
See more jobs at FHLB Des Moinesexternal

$82K/yr

Other

Posted 3 days ago

New

Job description

Job Description

The Neurocritical Care Service (NCCS) within the Department of Anesthesiology & Pain Medicine has an outstanding opportunity for Program Operations Specialist (E S 7) to join their team. Reporting to the HMC Administrator of Program Operations, the Program Operations Specialist is responsible for providing operational, educational, and programmatic support to the Neurocritical Care Service (NCCS), a highly specialized multidisciplinary perioperative critical care program led by the Department of Anesthesiology & Pain Medicine at UW Medicine. Under the direction of the NCCS Medical Director, the program advances UW Medicine's mission of clinical care, education, and research through activities based at Harborview Medical Center. This position is based at Harborview Medical Center in Seattle, Washington. Telework eligibility: Hybrid. This position is expected to work onsite at Harborview Medical Center two (2) days per week and telework three (3) days per week. Schedule may be adjusted based on operational and programmatic needs.

Key Responsibilities
  • NCCS Operational Program Administration & Workforce Coordination – 50% Lead operational and workforce coordination activities for NCCS, including staffing, scheduling, trainee deployment, and program support.
  • NCCS Educational Program Administration & Trainee Operations – 35% Manage and coordinate NCCS educational and trainee programs, including onboarding, scheduling, compliance, educational activities, and partnerships with affiliated institutions to support program operations and trainee success.
  • Program Development, Administrative Operations, & Strategic Initiatives – 10% Lead and support program development, administrative operations, and strategic initiatives, including process improvement, policy development, operational analysis, project coordination, and implementation of program priorities that advance NCCS goals and organizational effectiveness.
  • Cross-Functional Operational Support & Program Continuity – 5% Provide cross-functional operational support to ensure program continuity, foster collaboration with internal and external partners, coordinate responses to operational needs, and support departmental and programmatic priorities.
Required Qualifications
  • Minimum Qualifications: BA in Healthcare Administration, Business Administration, Public Health, Education, Health Services, or a related field.
  • Minimum of two years of progressively responsible experience in program operations, healthcare operations, academic medicine, higher education, or administrative program management, including experience coordinating complex operational workflows and working across multidisciplinary teams; or an equivalent combination of education and experience.
Additional Qualifications
  • Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
  • Demonstrated ability to prioritize competing responsibilities, manage multiple projects simultaneously, and effectively adapt to changing priorities in a fast-paced environment.
  • Strong analytical, critical-thinking, and problem-solving skills, with the ability to interpret information, develop recommendations, and support operational decision-making.
  • Demonstrated ability to work independently, exercise sound judgment, take initiative, and manage responsibilities with minimal supervision.
  • Excellent verbal, written, and interpersonal communication skills, including the ability to effectively communicate with multidisciplinary stakeholders.
  • Demonstrated ability to develop, implement, and improve operational processes, workflows, and programmatic initiatives.
  • Strong organizational skills, attention to detail, and commitment to producing accurate, high-quality work products.
  • Ability to build collaborative working relationships and effectively partner with faculty, trainees, administrative teams, and institutional stakeholders.
Preferred Qualifications
  • Experience working in academic medical center, teaching hospital, or higher education environment.
  • Experience supporting ACGME-accredited residency, fellowship, or other graduate medical education programs.
  • Experience coordinating complex clinical, educational, or workforce scheduling processes.
  • Familiarity with University of Washington policies, procedures, systems, and administration processes.
Compensation, Benefits and Position Details
  • Pay Range Minimum: $61,368.00 annual
  • Pay Range Maximum: $82,200.00 annual
  • Other Compensation: –
  • Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
  • Shift: First Shift (United States of America)
  • Temporary or Regular? – This is a regular position
  • FTE (Full-Time Equivalent): 100.00%
  • Union/Bargaining Unit: Not Applicable
About the UW

About the UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. There are many perks to working for the University of Washington. Learn more about the benefits that could be available to you as a UW employee.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

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