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Administration Assistant Jobs (NOW HIRING)

Ball HealthCare

Administraive Assistant

Mobile, AL · On-site

$14.75 - $20/hr

Skilled Nursing Facility Administrative Assistant* Competitive Pay* & * Excellent Benefits Program*Are you looking for an Administrative Assistant opportunity with an established HealthCare facility ...

PORTSIDE CUSTOMS SERVICE INC

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Administration Assistant

Hackensack, NJ · On-site

$32K - $35K/yr

Administrative Assistant Needed We're hiring a reliable Administrative Assistant to support office operations and assist our team. Must be organized, detail‐focused, and able to manage multiple ...

SUGAR CREEK MONTESSORI SCHOOL

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Administration Assistant

Fulshear, TX · On-site

$32K - $36K/yr

Overview We are seeking a dedicated and organized Administrative Assistant to join our team. This role is essential for ensuring the smooth operation of our school and providing exceptional support ...

Augment

Administration Assistant

Sun Valley, CA

$20/hr

Greet and assist drivers and staff as they arrive and check in for routes. * Review, organize, and process daily Driver Vehicle Inspection Reports (DVIRs). * Help maintain route schedules and ...

Tryfacta

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Administration Assistant

Platteville, WI · On-site

$15/hr

Administrative Assistant I Location: Platteville Wisconsin 53818 Duration: 5 Months Work Schedule: Daily including Weekends (7am - 7pm) Pay rate : $15.00 /hr Summary: We are seeking reliable and ...

PORTSIDE CUSTOMS SERVICE INC

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Administration Assistant

Dumont, NJ · On-site

$32K - $35K/yr

Administrative Assistant Needed We're hiring a reliable Administrative Assistant to support office operations and assist our team. Must be organized, detail‐focused, and able to manage multiple ...

Augment

Administration Assistant

Tyler, TX · On-site

$14/hr

Greet and assist drivers and staff as they arrive and check in for routes. * Review, organize, and process daily Driver Vehicle Inspection Reports (DVIRs). * Help maintain route schedules and ...

netPolarity

Administration Assistant

Palo Alto, CA · On-site

$35 - $40/hr

The Administration team in the Department of Radiology is a tight-knit supportive team dedicated to providing high-level support to our world-class faculty. We are seeking an Administrative Associate ...

Headfarmer

Administration Assistant

Scottsdale, AZ · On-site

$20 - $25/hr

Administrative Assistant *This is an on-site role located in Scottsdale, Arizona. Are you highly organized, detail-oriented, and someone who enjoys keeping an office running smoothly? We're looking ...

Kitchen and Bath Transformations

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Administration Assistant

Sumner, WA · On-site

$18 - $25/hr

Welcome visitors during gallery hours and assist with general front-of-house needs * Support daily operational tasks as they arise, such as assisting with artwork logistics, office supplies and ...

Optimize Partners

Administative Assistant

New York, NY

$19.75 - $26.50/hr

We're looking to hire an Administrative Assistant on a long-term temporary basis to provide admin support at the offices of one of our clients, a fast growing technology start-up in NYC.

knrepairinc

Administration Assistant

West Chester, PA · On-site

$41K - $52K/yr

We are hiring a reliable, detail-oriented Administrative Assistant to support daily operations in a fast-paced service business. Responsibilities include checking in parts (inspecting shipments for ...

ROCS

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Administration Assistant

Reston, VA · On-site

$20.25 - $25.75/hr

About the Opportunity We are seeking a dependable and organized Administrative Assistant to join a small professional office in Reston, VA. This is a great opportunity for someone who enjoys working ...

Augment

Administration Assistant

Texas City, TX

$15/hr

Greet and assist drivers and staff as they arrive and check in for routes. * Review, organize, and process daily Driver Vehicle Inspection Reports (DVIRs). * Help maintain route schedules and ...

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Administration Assistant information

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$11

$21

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How much do administration assistant jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for administration assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

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Cities with the most Administration Assistant job openings:

What are the most commonly searched types of Administration jobs?

The most popular types of Administration jobs are:

Who are the top companies hiring for Administration Assistant jobs?

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What states have the most Administration Assistant jobs?

States with the most job openings for Administration Assistant jobs include:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Research Administration Assistant

University of Florida

Gainesville, FL • On-site

$22.24/hr

Full-time

Posted 12 days ago

University Of Florida rating

7.2

Company rating: 7.2 out of 10

Based on 108 frontline employees who took The Breakroom Quiz

389th of 627 rated colleges and universities

Job description

Research Administration Assistant
Job no: 541064
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Grant or Research Administration, Veteran's Preference Eligible
Department:19011100 - EG-CONTRACTS - GRANTS ACCTING
Classification Title:
Research Administration Assistant
Classification Minimum Requirements:
High School diploma and four years of experience, or equivalent college coursework in place of experience.
Job Description:
Key Responsibilities
  • Provide comprehensive support for proposal development, review, and submission.
  • Assist with post-award activities including budget monitoring, reporting, and payroll distribution.
  • Track effort commitments, monitor project expenses, and ensure compliance with sponsor guidelines.
  • Serve as a liaison between faculty, staff, central administration, and funding sponsors.
  • Maintain current knowledge of research compliance, policies, and procedures.
  • Contribute to process improvements and assist with special projects as assigned.

Expected Salary:
Starting at $22.24 per hour; commensurate with qualifications and experience
Required Qualifications:
High School diploma and four years of experience, or equivalent college coursework in place of experience.
Preferred:
  • Strong verbal and written communication skills with the ability to build relationships across faculty, staff, and funding agencies.
  • Basic knowledge of sponsor regulations, state policies, and university procedures.
  • Ability to analyze problems, recommend solutions, and work independently with sound judgment.
  • Experience with PeopleSoft or Workday, Microsoft Office Suite (Excel, Word, PowerPoint)
  • Familiarity with federal guidelines, including the OMB Uniform Guidance (2 CFR 200).
  • Commitment to professionalism, integrity, and service excellence.

Special Instructions to Applicants:
In order to be considered for this position, you must upload a cover letter and resume with application.
This is a time-limited position
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Health Assessment Required:No
Advertised: 21 Aug 2026 Eastern Daylight Time
Applications close: 04 Sep 2026 Eastern Daylight Time
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About University of Florida

Sourced by ZipRecruiter

The University of Florida is one of the top ranked public universities in the United States (ranked top 5 amongst public universities in 2023 US news and world report). It is one of only a few comprehensive universities, having medical, veterinary, dental, nursing, public health, and engineering disciplines all co-localized on the same, contiguous campus to facilitate interdisciplinary collaboration. Gainesville is located in the northern region of Florida, within 1-1.5 hours of each coast, and just 1.5-2 hours to Orlando and Tampa. It is a small to medium-sized city with a low cost of living, excellent public and private schools, and southern hospitality. While Gainesville is widely recognized as the home of the Gators, it is quickly becoming known as a center for innovation and a place with a lifestyle that's comfortable for families, yet attractive for young professionals.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Gainesville, FL, US

Year founded

1853

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