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Administration Assistant Jobs in Portland, OR (NOW HIRING)

Blaze Restoration

Be Seen First

Administration Assistant / Front Desk

Vancouver, WA · On-site

$18 - $20/hr

Administrative Assistant (Entry-Level) Location: Vancouver, WA (Downtown) Job Type: Full-Time Schedule: Monday-Friday, 7:00 AM - 4:00 PM Pay: $18.00 per hour Job Summary We are looking for a reliable ...

Bigfoot Staffing

HR Generalist

Portland, OR

$30 - $35/hr

Serve as backup support for multi-state leave administration * Assist with eligibility review, documentation, employee communication, and leave tracking * Coordinate with employees, supervisors, and ...

ASM

Senior Specialist, Administration

Hillsboro, OR

Senior Specialist, Administration Job's mission As an Administrative Assistant at ASM in Hillsboro, OR, you will support service operations leadership by ensuring smooth day-to-day office operations ...

ASM

Senior Specialist, Administration

Hillsboro, OR · On-site

Senior Specialist, Administration Job's mission As an Administrative Assistant at ASM in Hillsboro, OR, you will support service operations leadership by ensuring smooth day-to-day office operations ...

Iron Horse LLC

Office Administrator

Fairview, OR

$22 - $32/hr

Support HR functions including onboarding, employee records, and benefits administration * Assist the owner with reporting, correspondence, and special projects as needed WHAT WE'RE LOOKING FOR * 2-5 ...

Iron Horse LLC

Office Administrator

Fairview, OR · On-site

$22 - $32/hr

Support HR functions including onboarding, employee records, and benefits administration * Assist the owner with reporting, correspondence, and special projects as needed WHAT WE'RE LOOKING FOR * 2-5 ...

Ride Connection

People & Culture Coordinator

Portland, OR · On-site

$22.25 - $29.25/hr

HR Operations, Compliance & Policy Administration * Assist with ensuring P&C operating procedures are created, maintained, and followed. * Assist in administering the agency's drug and alcohol ...

Ride Connection

People & Culture Coordinator

Portland, OR · On-site

$19.57 - $29.36/hr

HR Operations, Compliance & Policy Administration * Assist with ensuring P&C operating procedures are created, maintained, and followed. * Assist in administering the agency's drug and alcohol ...

Ride Connection

People & Culture Coordinator

Portland, OR · On-site

$19.57 - $29.36/hr

HR Operations, Compliance & Policy Administration * Assist with ensuring P&C operating procedures are created, maintained, and followed. * Assist in administering the agency's drug and alcohol ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Portland, OR

Administration Assistant information

See Portland, OR salary details

$12

$22

$33

How much do administration assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for administration assistant in Portland, OR is $22.28, according to ZipRecruiter salary data. Most workers in this role earn between $18.32 and $24.66 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing correspondence, scheduling appointments, organizing files, and handling phone calls. They often use office software like Microsoft Office and ensure smooth daily operations within an office environment.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs
What are the most commonly searched types of Administration jobs in Portland, OR? The most popular types of Administration jobs in Portland, OR are:
What cities near Portland, OR are hiring for Administration Assistant jobs? Cities near Portland, OR with the most Administration Assistant job openings:
Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Portland, OR as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $46,339 per year, or $22.3 per hour.

Administration Assistant / Front Desk

Blaze Restoration

Vancouver, WA • On-site

$18 - $20/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 29 days ago

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Job description

Administrative Assistant (Entry-Level)

Location: Vancouver, WA (Downtown)
Job Type: Full-Time
Schedule: Monday–Friday, 7:00 AM – 4:00 PM
Pay: $18.00 per hour

Job Summary

We are looking for a reliable and highly organized Administrative Assistant to support our growing construction team. This is an entry-level, in-person role with strong potential for long-term growth.

This position is ideal for someone who thrives in a fast-paced environment, communicates professionally, and takes initiative to keep daily operations running smoothly.

Responsibilities

  • Answer and route incoming phone calls
  • Communicate with clients, subcontractors, inspectors, and insurance adjusters
  • Manage mail, deliveries, and office organization
  • Maintain clean and professional office and meeting spaces
  • Schedule project estimates and manage calendars
  • Coordinate deliveries and pickups (materials, dumpsters, portable toilets)
  • Assist with job site logistics and occasional local errands
  • Maintain physical and digital filing systems
  • Support the Office Manager with administrative tasks
  • Create and update documents using Excel or Apple Numbers
  • Assist with time tracking and internal scheduling
  • Help with company events and occasional social media content

Qualifications

  • Strong organizational skills and attention to detail
  • Clear and professional communication skills
  • Ability to multitask and prioritize effectively
  • Proficiency in Microsoft Excel or Apple Numbers
  • Comfortable learning new systems
  • Customer service experience preferred
  • Positive attitude and team-oriented mindset

Requirements

  • Valid driver’s license and reliable transportation
  • Ability to lift and carry small packages
  • Must be able to work full-time in office (not remote)

Growth Opportunity

This role offers a path into project coordination and operations for high-performing team members looking to build a career in the construction industry.

Apply Today

If you are dependable, organized, and ready to grow with a fast-paced team, we’d love to hear from you.