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Administration Assistant Jobs in California (NOW HIRING)

Construction Company -Administrative Assistant-

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Administration Assistant

El Cajon, CA · On-site

$1.0K - $1.2K/wk

We are seeking a detail-oriented Administrative Assistant with experience in labor compliance, including DIR requirements, DAS 140, Prelims. This role supports daily office operations and compliance ...

My Office Apps

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Administration Assistant

Irvine, CA · On-site

$23 - $27/hr

... administration tasks Marketing Department Support * Create and edit marketing materials and branded presentations using Canva * Draft and schedule social media posts across platforms * Assist with ...

Well Analysis Corp.

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Administration Assistant

Bakersfield, CA · On-site

$21/hr

Job Summary We are seeking a dedicated and organized Administration Assistant to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing ...

Cargo Solutions USA

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Administration Assistant

San Leandro, CA · On-site

$23.41/hr

The ideal candidate will assist the Administrative Lead with a variety of administrative, human ... Associate's degree in Business Administration or related field is preferred. * Strong ...

My Office Apps

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Administration Assistant

Irvine, CA · On-site

$23 - $27/hr

... administration tasks Marketing Department Support * Create and edit marketing materials and branded presentations using Canva * Draft and schedule social media posts across platforms * Assist with ...

Colusa Medical Center

ADMINISTRATION ASSISTANT

Colusa, CA · On-site

$18.25 - $24.50/hr

Administrative Assistant DEPARTMENT: Administration EMPLOYEE REPORTS TO: CAO SUPERVISES: N/A FLSA STATUS: Non-Exempt EMPLOYMENT STATUS: Full-time DESCRIPTION OF POSITION This is a record of the ...

Colusa Medical Center

ADMINISTRATION ASSISTANT

Colusa, CA

$18.25 - $24.50/hr

Administrative Assistant DEPARTMENT: Administration EMPLOYEE REPORTS TO: CAO SUPERVISES: N/A FLSA STATUS: Non-Exempt EMPLOYMENT STATUS: Full-time DESCRIPTION OF POSITION This is a record of the ...

Pasona NA

Sales Administration Assistant

La Mirada, CA · On-site

$24 - $27/hr

Japanese bilingual preferred Sales Administration Assistant Location: La Mirada, CA Employment Type: Full-Time | Non-Exempt Pay: $24.00 - $27.00/hour (DOE) Work Schedule: M-F, 8:00 AM - 5:00 PM (On ...

netPolarity

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Administration Assistant

Palo Alto, CA · On-site

$35 - $40/hr

The Administration team in the Department of Radiology is a tight-knit supportive team dedicated to providing high-level support to our world-class faculty. We are seeking an Administrative Associate ...

Land N Sea

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Administration Assistant

Lake Mathews, CA · On-site

$22 - $26/hr

We are seeking a dependable, experienced individual to assist with invoicing and admisistrative support for our diesel repair business. * Minmum in 10 years experience working in an automotive repair ...

Marriott

Sales Administration Assistant

San Francisco, CA · On-site

$21.75 - $28.25/hr

Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation.

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in California

Administration Assistant information

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How much do administration assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for administration assistant in California is $20.77, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.03 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing correspondence, scheduling appointments, organizing files, and handling phone calls. They often use office software like Microsoft Office and ensure smooth daily operations within an office environment.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs
What are the most commonly searched types of Administration jobs in California? The most popular types of Administration jobs in California are:
What cities in California are hiring for Administration Assistant jobs? Cities in California with the most Administration Assistant job openings:
Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 67% Full Time, 27% Part Time, 3% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,195 per year, or $20.8 per hour.

Administration Assistant

Construction Company -Administrative Assistant-

El Cajon, CA • On-site

$1.0K - $1.2K/wk

Full-time

Medical, Dental, Vision, Retirement

Posted 18 days ago

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Job description

We are seeking a detail-oriented Administrative Assistant with experience in labor compliance, including DIR requirements, DAS 140, Prelims. This role supports daily office operations and compliance reporting for public works projects.


Responsibilities:

  • Data entry, filing, and document organization
  • Answer and direct phone calls; provide customer service
  • Set up and maintain job folders
  • Prepare preliminary notices
  • Prepare initial certified payroll (CP) paperwork and compliance forms
  • Utilize LCPtracker to upload start up documentation
  • Request and track insurance certificates
  • Assist with employee badging
  • Support office supply inventory
  • Assist with billing and administrative tasks
  • Prepare notices and general communications
  • Other duties as assigned

Requirements:

  • Administrative experience required
  • Experience with DIR, prevailing wage projects REQUIRED
  • LCPtracker experience preferred
  • Strong attention to detail and organization
  • Proficient in Microsoft Office (Excel, Word, Outlook)
  • Ability to multitask and meet deadlines

Preferred:

  • Construction or public works experience
  • Bilingual a plus but not required

Apply:
Submit your resume through Indeed

Benefits:


Experience:

  • Customer service: 2 years (Required)


Ability to Commute:

  • El Cajon, CA 92020 (Required)


Work Location: In person