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Administration Executive Jobs in California (NOW HIRING)

Varda Space Industries

Executive Assistant

El Segundo, CA · On-site

$92K - $125K/yr

Manager of Administration & Executive Projects Location: El Segundo, CA Key Responsibilities Executive & Administrative Support * Provide administrative support to the Pharma, BD, and Gov Affairs ...

24 Seven Talent

Office Coordinator

Los Angeles, CA · On-site

$19.50 - $26/hr

Previous experience in office coordination, administration, executive support, or a similar role. * Strong organizational and communication skills with excellent attention to detail. * Comfort using ...

24 Seven Talent

Office Coordinator

Los Angeles, CA · On-site

$19.50 - $25.75/hr

Previous experience in office coordination, administration, executive support, or a similar role. * Strong organizational and communication skills with excellent attention to detail. * Comfort using ...

DPR Construction

Leadership Assistant

San Francisco, CA · On-site

$75K - $115K/yr

Work Experience: 4 - 6 years of experience in business administration, executive support, or a related field required. Certifications and Licenses: Certified Administrative Professional (CAP ...

Comcast

Executive Assistant

Sacramento, CA

$23.23 - $30.98/hr

Office Administration; Executive Presentations; Correspondence Management; Data Consolidation; Calendar Management; Sensitive Information Salary: Pay Range: This job can be performed in California ...

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All JobsAdministration JobsAdministration Executive JobsAdministration Executive Jobs in California

Administration Executive information

See California salary details

$14

$28

$41

How much do administration executive jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for administration executive in California is $28.25, according to ZipRecruiter salary data. Most workers in this role earn between $21.83 and $34.86 per hour, depending on experience, location, and employer.

What is an administration executive?

Administration Executives are professionals responsible for overseeing and coordinating the administrative functions of an organization. They manage office operations, supervise administrative staff, handle correspondence, and ensure that company policies and procedures are followed. Their role often includes budgeting, scheduling, and supporting senior management with reports and documentation. Administration Executives play a vital part in ensuring the smooth and efficient operation of a business.

How does an administration executive typically interact with different departments within an organization?

As an Administration Executive, you’ll frequently collaborate with various departments such as HR, Finance, and Operations to ensure smooth office functioning. Your responsibilities often include coordinating meetings, managing documentation, and facilitating communication between teams. This role serves as a central point of contact for administrative queries and helps resolve issues that may arise across departments. Building strong working relationships and maintaining clear lines of communication are essential for success in this position.

What are the key skills and qualifications needed to thrive as an administration executive, and why are they important?

To thrive as an Administration Executive, you need strong organizational, time management, and problem-solving skills, often supported by a bachelor's degree in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite, scheduling tools, and sometimes ERP systems is typically required. Exceptional communication, attention to detail, and the ability to multitask make someone stand out in this role. These skills and qualities are crucial for ensuring smooth office operations, effective coordination, and efficient support for teams and leadership.

What is the difference between Administration Executive vs Office Coordinator?

AspectAdministration ExecutiveOffice Coordinator
Primary RoleHandles administrative tasks, documentation, and support functions for the organization.Coordinates office activities, manages schedules, and ensures smooth daily operations.
Required SkillsOrganizational skills, communication, basic accounting, and office software proficiency.Communication, multitasking, scheduling, and interpersonal skills.
Work EnvironmentCorporate offices, administrative departments.Office settings, reception areas, administrative support teams.
Common UsageUsed across industries for administrative support roles.Often found in corporate and organizational settings managing daily office functions.

While both roles support office operations, the Administration Executive typically focuses on administrative tasks and documentation, whereas the Office Coordinator manages daily office activities and schedules to ensure smooth functioning.

What does an administration executive do?

An administration executive manages office operations, including coordinating schedules, handling correspondence, maintaining records, and supporting staff. They often use office software like MS Office and require strong organizational and communication skills to ensure efficient workflow.

What are the most commonly searched types of Administration jobs in California?

The most popular types of Administration jobs in California are:

What cities in California are hiring for Administration Executive jobs?

Cities in California with the most Administration Executive job openings:

Administration Executive jobs near you
Infographic showing various Administration Executive job openings in California as of August 2026, with employment types broken down into 1% As Needed, 89% Full Time, 8% Part Time, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $58,767 per year, or $28.3 per hour.

Sales Administration | Executive Assistant

HealCommunity

Folsom, CA • On-site

Full-time

Re-posted 15 days ago

Key responsibilities

  • Support the sales team by working directly with clinic partners to acquire patient lists, nurture relationships, and support clinic needs during the sales process.

  • Learn and operate the CRM system fluently, assist with billing needs, and support the foundation of the sales infrastructure.

  • Work closely with the CEO and Founder on company needs, and support the execution of sales and administrative tasks to meet deadlines and targets.

Job description

Company Description

HealCommunity is taking health coaching mainstream! We are a rapidly growing, purpose-driven startup who bridges the gap between the healthcare system and self-determined implementation of positive behavior change. Harnessing the power of community with virtual health coaching groups prescribed by doctors, billed to insurance, and fueled by root-cause methodology. 

https://www.healcommunity.com/   

We are looking for someone to step into an established position but who is able to take ownership of the role and evolve it as our company continues to grow.

Company culture:

Priceless.  Start up environment that embraces your unique background to have a voice in your role.  We are a fun loving group who are passionate about our mission and look for a match for the team as well as your role. 

Job Description

HealCommunity is hiring! Our success as a company is in our new and maintained clinic relationships, and their patients. This role is extremely valuable in the scaling success of our team and company. This role will support the foundation of the sales team to create necessary infrastructure to grow and expand the team. 

This role is best suited for someone with extremely strong organizational skills who has the ability to meet deadlines and work within a team to hit targets. This role is 50% sales administration and 50% executive assistant work with our CEO and Founder. 

Responsibilities:

  • Work directly with clinic partners to acquire lists of patients to enroll  
  • Establish credibility and authenticity with each clinic 
  • Identifying and training key clinic staff (our customer's staff) in their partnership role
  • Learn our CRM system to operate with fluency 
  • Work on billing needs for the company and the clinic partners
  • Hit milestones and deadlines with extreme accuracy
  • Support the sales team if required to close clinic partnerships 
  • Nurture relationship and support the clinics' needs during the sales process
  • Work closely with our CEO and Founder, James Maskell, on company needs as they arise 

Who you are:

  • You proactively pursue connecting, following up, texting, emailing, sending voicemails, and doing whatever it takes to complete an objective, such as setting a necessary appointment.
  • You ask for help when needed, sooner rather than later, to save time for everyone and more quickly achieve our team objectives
  • You are agile and thrive in a fast-paced startup environment 
  • You are a "go-getter and proactive"
  • Passionate about health coaching and changing people's lives through healthcare transformation
  • Extremely detail oriented
  • Outgoing personality
  • Loves hitting targets and reporting analytics of projects 
  • Excellent communication skills
  • You are a team player and contribute to a healthy, respectful and fun workplace
Qualifications
  •  
  • 3-5 years of  administration experience (ideally in a sales environment)
  • 1-3 years of executive assistant experience 
  • Healthcare experience is a plus 
  • Excellent written and verbal communication skills
  • Ability to multitask, organize, and prioritize work
  • Computer and technology savvy required
  • A plus: Some experience with a CRM and other technologies such as Zapier, Monday, GoHighLevel (Salesforce, HubSpot, KEAP)  
  •  
Additional Information

All your information will be kept confidential according to EEO guidelines.

Apply