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Administration Assistant Jobs in California (NOW HIRING)

Tucker's Tax Service

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Administration Assistant-PART TIME Starts January 2027

Moreno Valley, CA · On-site

$18/hr

What does an office assistant do? The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. Will be comfortable ...

AnDek Staffing Services

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Administive Assistant

Irvine, CA · On-site

$23 - $28/hr

The Administration Assistant plays a critical role in ensuring efficient office operations through effective scheduling, data management, customer support, and coordination of meetings. This position ...

New

Robert Half

Administrative Assistant

Mission Viejo, CA · On-site

$28.50 - $35/hr

We are looking for a highly organized Administrative Assistant to support daily operations across a ... Support the administration of multiple properties by organizing documents, monitoring tasks, and ...

New

California Dialysis Management Services Inc

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Human Resources Assistant

San Dimas, CA · On-site

$25/hr

Position Summary The Human Resources Assistant provides comprehensive administrative and HR support ... This role assists with recruiting, onboarding, employee relations, benefits administration ...

TEEMA

HR Law Assistant

Los Angeles, CA · On-site

$60K - $100K/yr

Compliance & HR Administration * Assist in ensuring company compliance with federal, state, and local wage and employment laws . * Maintain accurate and confidential employee records, including new ...

Motive Energy

Assistant Service Coordinator

Anaheim, CA · On-site

$25/hr

The Assistant Service Coordinator will assist with dispatch functions, service coordination, and warranty administration to support daily operations and service delivery. Upon conclusion of the ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in California

Administration Assistant information

See California salary details

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How much do administration assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for administration assistant in California is $20.77, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.03 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing correspondence, scheduling appointments, organizing files, and handling phone calls. They often use office software like Microsoft Office and ensure smooth daily operations within an office environment.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs
What are the most commonly searched types of Administration jobs in California? The most popular types of Administration jobs in California are:
What cities in California are hiring for Administration Assistant jobs? Cities in California with the most Administration Assistant job openings:
Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 67% Full Time, 27% Part Time, 3% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,195 per year, or $20.8 per hour.

Legal Administration Assistant Manager

Gurstel Law Firm P C

Fullerton, CA • On-site

$57K - $65K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 7 days ago

Job description

Are you a highly motivated legal professional with supervisory experience ready for a challenging and rewarding new role?
Gurstel Law Firm P.C., a thriving multi-state litigation firm, is looking for a dedicated Legal Administrative Assistant Manager to join our enthusiastic team and drive operational excellence.

If you have a passion for leadership, an eye for detail, and the drive to "Achieve Results," we want to hear from you!

Gurstel Law Firm P.C. - Legal Administration-Assistant Manager

JOB SUMMARY The Legal Administrative Assistant Manager position will plan, direct, and coordinate supportive services of the organization, and requires an advanced level of legal knowledge and experience.

This position will assist the Legal Administration Manager in supervising staff and performing a variety of tasks including, but not limited to:

  • Day-to-day operations of the Administrative Department.
  • Involvement in staffing decision
  • Interact frequently with attorneys.
  • Interacts regularly and comprehensively with other departments.
  • Time and attendance tracking.
  • Troubleshooting of problem files.
  • Create, maintain, and review SOPs to comply with internal and external standards
  • Training new and existing staff.
  • All other duties as assigned.

QUALIFICATIONS AND SKILLS

  • Paralegal certificate or 4-year college degree. (experience may be substituted for education)
  • 1-year supervision experience
  • An individual versed in the Legal Collections Process preferred
  • Familiarity with using database for file maintenance.
  • Have a high level of attention to detail
  • Ability to multitask and work in a fast-paced work environment
  • Responsible individual who is able to work both independently and in a team environment.
  • Competency in Microsoft applications including Word, Excel and Outlook, PDF and WordPerfect. Excellent verbal and written communication skills.
  • Experience with basic office hardware such as scanners, fax machine, copiers, etc.
  • Demonstrate a strong work ethic and dependability.
  • Ability to stand, sit, or walk for extended periods of time; bend, lift, or carry up to 20 pounds; answer and make telephone calls; utilize keyboard and mouse.

COMPETENCIES

  • Attains Metrics 20%
  • Judgment & Problem Solving 20%
  • Creates Motivational Environment 20%
  • Employee Management 20%
  • Leadership 20%

TRAVEL – This position requires up to 0-5% travel. Travel excludes local commute.

COMPENSATION AND BENEFITS

  • Medical, Dental, Vision, STD, LTD, Life, Accident, Critical Illness, Long-Term Care, Pet Insurance, 401k, Profit Sharing, and Student Debt Retirement Savings Program.
  • Paid Time Off (PTO)/ Paid Holidays

Gurstel Law Firm is a multi-state litigation law firm representing creditors in all aspects of legal collection process. The Firm is headquartered in Golden Valley, Minnesota with offices in Arizona, California, Iowa, Minnesota, Nebraska, Nevada, Utah, and Wisconsin. Its practice is focused on the development of attorneys’ litigation skills, strategies and industry knowledge.

CULTURE At Gurstel, we operate on our Core Values of Doing Right, Achieving Results, and Maintaining our Integrity. We champion diversity and are a very fast-paced, enthusiastic group of people! Success is celebrated and we are looking for people who share those same values with the drive to exceed expectations and think outside the box! Our culture is what makes our Firm a fun and rewarding place to work.

EOE- Gurstel Law Firm, P.C. is an Equal Opportunity Employer (M/W/D/V) dedicated to diversity in the workplace and offers a great work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

If you are based in California, you can read information for California residents linked here