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Administration Assistant Jobs in California (NOW HIRING)

Marilyn Taylor Medical Personnel, Inc.

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Medical Assistant

Santa Monica, CA · On-site

$23 - $26/hr

... administration Assist with Front Office duties as needed including phone triage and messaging, prior authorizations, scheduling (patients, consultants, imaging), and Medical records management ...

Marilyn Taylor Medical Personnel, Inc.

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Medical Assistant

Santa Monica, CA · On-site

$23 - $26/hr

... administration Assist with Front Office duties as needed including phone triage and messaging, prior authorizations, scheduling (patients, consultants, imaging), and Medical records management ...

101 Mobility

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Administrative Assistant & Office Coordinator

Costa Mesa, CA

$27 - $35/hr

Human Resources & Benefits Administration * Assist with employee onboarding and personnel file maintenance. * Coordinate employee benefit administration, including health insurance enrollments and ...

101 Mobility

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Administrative Assistant & Office Coordinator

Costa Mesa, CA

$27 - $35/hr

Human Resources & Benefits Administration * Assist with employee onboarding and personnel file maintenance. * Coordinate employee benefit administration, including health insurance enrollments and ...

Starks Industries

Human Resources Assistant

Sacramento, CA · On-site

$40K - $51K/yr

Human Resources Administration * Assist with the preparation, review, and processing of personnel actions, including accession requests, awards, performance management documentation, and benefits ...

New

Mamba Logistics, Inc

Administrative Assistant

Glendale, CA · On-site +1

$27 - $31/hr

Logistics Administration * Assist with maintaining shipment, carrier, driver, customer, and vendor records. * Update shipment information and statuses in applicable systems. * Prepare and organize ...

Southland Employment Services

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Bilingual Office Administrative Assistant

Bell Gardens, CA · On-site

$23 - $25/hr

Southland Employment has grown substantially in recent years and needs an Office Administration Assistant to help support our growing company. We are looking for someone with a passion for details ...

Veteran-friendly

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in California

Administration Assistant information

See California salary details

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How much do administration assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for administration assistant in California is $20.77, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.03 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in California?

The most popular types of Administration jobs in California are:

What cities in California are hiring for Administration Assistant jobs?

Cities in California with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, 1% Temporary, and 5% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,195 per year, or $20.8 per hour.

Contracts Administration Assistant-Department Promotional-CAO-General Services

Kern County, CA

Bakersfield, CA • On-site

$4.8K - $5.7K/mo

Full-time

Medical, Dental, Vision, Retirement

Posted 8 days ago

Key responsibilities

  • Assist in managing contracts and related documentation within the department.

  • Support the administration of contracts by maintaining records and ensuring compliance with procedures.

  • Perform administrative tasks related to contracts and department operations as assigned.

Job description

Salary : $4,820.34 - $5,760.76 Monthly
Location : 1115 Truxtun Ave., Bakersfield, CA
Job Type: Full time
Job Number: 10134
Department: CAO-GENERAL SERVICES
Opening Date: 08/27/2026
Closing Date: 9/3/2026 5:00 PM Pacific
Position Information
This is a Department Promotional exam open only to current eligible employees of the County Administrative Office
EXAMINATION SCHEDULE
  • Oral exam date will be announced five (5) days prior to the examination.

Examination:
Oral Exam (Weight 100%): Will be conducted for the purpose appraising the applicant's training, education, experience, interest and personal fitness for the position.
The Human Resources Division may solely conduct an appraisal of application materials should there be an insufficient number of candidates to warrant an oral examination.
Applicants must attain at least a 70% score on each phase of the examination process.
Minimum Qualifications/Employment Standards:
Any combination of training, experience and education equivalent to completion of a recognized four (4) year college curriculum and one (1) year of experience in contracts administration, purchasing or related field.
Please ensure applicable materials are attached to your application. If you are unable to attach application materials to your application, you may deliver a copy to the Human Resources Division at 1115 Truxtun Ave. First Floor, Bakersfield, CA 93301 or email to
Full Job Description for: Contracts Administration Assistant
About Kern County
Kern County employees provide opportunities that are purposeful to our community. Every employee and every action contributes to the improvement and strengthening of our county.
To learn more about Kern County, click or follow us:
Growth Mindset
We always encourage our employees to grow and develop. Kern County has a culture of innovation that allows employees to explore creative and more efficient ways to accomplish their work. We provide access to training and continued professional development in an effort to ensure that our employees have opportunities for career growth.
Additional Information
Admittance to the examination will require a valid government issued photograph identification. Applicants who are unable to present proper identification must make arrangements with the Human Resources Division prior to the test date.
A background check may be conducted for this classification.
Following an offer of employment, you may be required to submit to post offer medical and drug screening tests at County expense.
This examination will establish an eligible list from which an immediate appointment will be made. Other permanent and temporary appointments will be made as needed.
Successful candidates will remain on the eligible list for a period of twelve-months, unless specified otherwise by the Civil Service Commission.
For more information regarding Kern County's recruitment process, please see our FAQ page.
Kern County is an ADA compliant and an equal opportunity employer and encourages all qualified individuals from diverse backgrounds to apply.
Kern County Employee Benefits
*As a regular or provisional employee of Kern County, working twenty (20) hours or more per week, you are presently eligible for the following benefits as described below:
: (Medical/Dental/Vision): Kern County offers five affordable medical options. Kern Legacy Health Plans are medical and prescription health plan options administered directly by the County of Kern. Kaiser Permanente is also an option. Employees may also choose from two dental plans; Liberty Dental PPO or HMO. The vision coverage is provided through Vision Service Plan (VSP).
: Kern County Employees' Retirement Association (KCERA). This Section 401 (a) defined benefit retirement plan requires employer and employee contribution and pays retired employees a pension based on salary, years of service, and age upon retirement.
: This section 457 plan allows employees to contribute on a pre-tax basis to a supplemental retirement account which is then paid out to them when they retire.
Note: Both Kern County and the employee contribute to Social Security and Medicare as follows:
  • The County of Kern withholds 6.2% for Social Security (FICA1) and 1.45% for Medicare (FICA2) from employee's payroll warrants
  • The County matches the employee's 6.2% for Social Security and 1.45% for Medicare
: EAP is available to help you take control of your life!
: Chimienti & Associates (Administrator) offers the following voluntary benefits and can be deducted on a pre-tax bases: Short Term Disability Coverage, Accident Plan, Cancer Plan and a Flexible Spending Account.
Paid Holiday Leave: 12 set days (per calendar year)
01
I have a Bachelor's degree from an accredited college or university and have attached a copy of the degree or transcripts to my application.
  • Yes
  • No

02
I have successfully completed my initial 6 or 12 month probationary period as an employee of Kern County (temporary and extra help time is not qualifying). A "no" response is disqualifying - refer to Civil Service Rule 903.00
  • Yes
  • No

Required Question

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